Office Services Specialist

Arenatechnologies; Dumfries, Northern (VA, KY); Hybrid; USD 32,000 - 45,000; Part time

Job summary

Systems Planning and Analysis, Inc. (SPA) in Dumfries, VA is seeking an Office Services Specialist to join our team on a part-time, onsite basis. You will support daily operations, coordinate conference room scheduling, and maintain office spaces to ensure a professional work environment.

This role requires a high school diploma, proficiency with Microsoft Office, and the ability to lift up to 50 pounds. Experience with DoD or government offices is a plus, and the candidate should be organized

Qualifications

• Proficiency with Microsoft Office applications and standard office tools.
• Effective time management, collaboration skills, and good attention-to-detail.
• Must be able to lift 50 pounds.

Responsibilities

• Provide general administrative support to ensure efficient daily operations.
• Manage conference room scheduling and ensure meeting spaces are properly arranged.
• Oversee stocking of refreshments and upkeep of common areas and office conditions.
• Acquire and set up office supplies, equipment, and other items as needed.
• Maintain electronic files and records per company policies; handle classified materials where required.

Skills

MS Office

Time management

Collaboration

Attention to detail

Lift 50 lbs

Education

High school diploma or equivalent

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth,we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of War, Interagency Division (JOID) provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

Group W provides wargaming, warfare modeling and simulation, software development, data analytics, and operations research/system analysis support to the national security mission. As a leader in the fields of campaign, mission, and wargaming analysis we embrace the cycle of research paradigm, continually seeking to improve the multi-method application of tools, data, methods, and techniques to generate credible and resilient insights to inform decisions on the Department’s most challenging issues spanning CONOPs, acquisitions, force structures, tactics, and strategies.

Group W has an immediate need for an Office Services Specialist to work part-time onsite with the team at our Dumfries, VA location.

Responsibilities

This role provides general administrative support to ensure the efficient organization and daily operations of the Group W Dumfries office. The position plays a key role in maintaining a professional, functional, and well-supported work environment for staff. Responsibilities include managing conference room scheduling and ensuring office spaces are properly arranged to support daily activities and meetings. The role oversees the stocking of refreshments, upkeep of common areas, and overall office conditions, as well as the acquisition and set up of office supplies, equipment, and other necessary items as needed. Responsible for maintaining electronic files and records in accordance with company policies. Duties may also involve handling classified materials and maintaining passwords and access for classified systems. Serves as a point-of-contact for facility-related needs, coordinating with building management and maintenance personnel to address any issues in a timely manner. Support the preparation of physical spaces for meetings, events, or operational needs. This role requires flexibility to perform a broad range of standard office management and administrative tasks as needed to support the business.

Qualifications

Required:

• High school diploma or equivalent.
• Proficiency with Microsoft Office applications and standard office tools.
• Effective time management, collaboration skills, and good attention-to-detail.
• Must be able to lift 50 pounds.

Desired:

• Active Secret clearance.
• Experience supporting DoD, military service, or government offices.
• Strong organizational and communication skills with the ability to manage multiple tasks.
• Familiarity with scheduling, correspondence management, and basic document control practices.

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations.

Virginia, Pay Transparency Salary range: USD $23.00/Hr. - USD $33.00/Hr.