Office Services Coordinator

Ricoh USA, Inc.; Philadelphia (Philadelphia County); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Tuition assistance

Paid vacation

Paid holidays

Job summary

Ricoh USA, Inc. is seeking a Field Representative II to support daily MS operations across locations, including copy production, mail handling, and reception tasks. You will help maintain logs, reports, and site procedures while assisting during start-ups and vacations.

Strong organizational and customer service skills are essential. Responsibilities include data collection for management reports, coordinating work assignments, and basic troubleshooting of copier and mailroom equipment.

Qualifications

• Requires high school diploma plus 6-12 months of related work experience.
• Requires a valid, violation-free driver's license and reliable transportation.
• Experience with multifunction devices/copiers and bindery equipment is expected.
• Experience with postage meters and related equipment is required.

Responsibilities

• Assist Site Manager in improving processes and procedures.
• Maintain site procedure guides, forms and logs as directed.
• Collect data for Monthly Management Reports.
• Order paper, toner, and supplies as directed.
• Perform mailroom and copy center functions and basic equipment troubleshooting.
• Support coordination of work assignments to meet deadlines.

Skills

Copy/print production

Mailroom equipment troubleshooting

Copy/print equipment troubleshooting

Organization

Customer service

Education

High School Diploma

Tools

MFD/Copiers

Paper cutter

Hole punch

Bindery equipment

Jogger

Tape machine

Electric stapler

Scales

Collators

Postage meter

Job description

Job Description

Field Representative II, Cross Functional

POSITION PROFILE

Supports the daily operations of one or more MS locations including any or all of the following: copy production and finish work, operation of a mail center, receptionist, audio visual, administrative duties as assigned, maintaining billing logs and reports. Supports the region's MS logs and reports, the MS services during implementation and fills in for absences and vacations throughout the Ricoh locations, as well as assists during start-up of new accounts. Responsible for supporting operational objective at all existing customer sites within a geographic territory. This position reports directly to the Site, Operation Manager or the IAM, depending on marketplace personnel configuration.

Job Duties And Responsibilities

• Assists Site Manager or Supervisor in offering suggestions for improvement. May include new suggestions or suggestions to existing processes or procedures.
• Maintains accurate, complete, and up to date Site Procedure Guides, Forms and Logs, and other Site Branding as directed by Site Manager or Supervisor.
• Collects data for the completion of the Monthly Management Report as directed by the Site Manager or Site Supervisor.
• Orders paper, toner and other supplies as directed by Site Manager or Supervisor. In the absence of onsite personnel, may perform any of, but is not limited to the following duties:
• Processes all incoming and outgoing mail.
• Performs other mailroom functions, such as mail fulfillment, which includes sorting, filing, packaging, and processing shipments for delivery to multiple locations.
• Filing and labeling of documents and other materials for storage and retrieval.
• Shipping and Receiving, including the movement of boxes and or equipment.
• Assists in the Copy Center and performs all functions required for the delivery and completion of all copy requests. May include the usage of binding, folders, laminators, etc.
• Performs basic troubleshooting on all equipment used within the RICOH Center and convenience areas.
• Assists in the coordinating of work assignments to meet specific deadlines and service deliverables.
• For one person sites, attend the Daily huddle via conference call.
• Performs Front Desk Receptionist duties when necessary.

QUALIFICATIONS (Education, Experience and Certifications)

• Requires high school diploma plus 6-12 months of related work experience.
• Requires valid, violation-free driver's license along with reliable transportation and minimum levels of auto insurance coverage per RICOH policy.
• Requires experience in use & operation of Multifunctional Devices/Copiers, paper cutter, hole driller, bindery equipment, jogger, tape machine, electric stapler, scales, collators & related equipment.
• Requires experience with postage meter and equipment.

Knowledge, Skills And Abilities

• Production (Copy/print) experience is a must
• Ability to use and troubleshoot mailroom equipment
• Ability to use and troubleshoot copy and print equipment
• Good organizational skills
• Good communications and customer service skills

WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level
• Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction; prepare, provide and convey diversified information
• Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to move for repairs. Walking between buildings may be necessary.
• Moderate dexterity, regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

About Us

Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence. Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

JOB INFO

Job Identification : 8701

Job Category : Digital Services & Delivery

Posting Date : 2026-10-09T14:51:10+00:00

Degree Level : High School Graduate

Job Schedule : Full time

Locations : Philadelphia, PA, United States

Driving requirements : Non-driver

Sign-on Bonus : No