Office Services Coordinator

Jones Walker LLP; Missouri; On-site; USD 42,000 - 54,000; Full time

Job summary

Jones Walker LLP is seeking an Office Services Coordinator for a full-time, non-exempt role reporting to the Jackson Office Administrator. The position handles mail, shipments, document production, supplies, and light admin support.

Primary duties include coordinating mail/courier services, maintaining logs, and assisting with front desk coverage as needed. Strong organization and communication skills are essential.

Qualifications

• High school diploma required.
• Strong organizational skills and attention to detail.
• Solid time management skills and ability to meet deadlines.
• Proficiency in Word, Excel, and Outlook.
• Ability to work independently and collaboratively in a fast-paced, professional environment.
• Effective oral communication skills.
• Physical stamina to lift and move heavy packages.

Responsibilities

• Receive, sort, and distribute mail and packages.
• Handle outgoing mail and postage; assist with certified mail and FedEx.
• Maintain logs of packages and inventory.
• Produce documents via copying, printing, scanning, binding.
• Assist with special projects and general administrative tasks.
• Stock paper, toner, and other office supplies.
• Troubleshoot basic office equipment and coordinate repairs.
• Maintain a clean, safe office environment.
• Handle courier runs as needed.
• Back up Front Desk and Hospitality Services as needed.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Independent & collaborative

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

The Office Services Coordinator position is a full-time, non-exempt position that reports to the Jackson Office Administrator.

Responsibilities:

• Receives, sorts and distributes all incoming USPS mail, interoffice mail and packages such as FedEx and UPS.
• Handles all outgoing mail and packages, consisting of applying appropriate postage, assists with certified mail return receipt and other mail services such as FedEx.
• Maintain records and/or logs of incoming packages, supply inventory and postage.
• Responsible for handling various document production (copying, printing, scanning, binding).
• Assist with special projects and assignments such as closing files, large mailouts and general administrative support.
• Manages and stocks paper, toner and other office supplies.
• Troubleshoot basic office equipment (copies/scanners) problems and coordinates service calls for repairs of equipment.
• Maintains a clean, organized and safe office services environment.
• Handle courier runs when needed.
• Serves as backup to Front Desk Receptionist and Hospitality Services as needed.

Requirements

• High school diploma required.
• Strong organizational skills and attention detail.
• Solid time management skills and ability to meet deadlines.
• Basic computer skills and proficiency in common office software such as Word, Excel, Outlook.
• Skilled in the operation of mailroom and copy center equipment (postage meter, scanners, copiers, etc.).
• A professional demeanor and ability to work both independently and collaboratively in a fast-paced, service-oriented, professional environment.
• Effective oral communication skills.
• Physical stamina and the ability to lift and move heavy packages as well as push service carts and movable tables and chairs.
• Full-time position, Monday through Friday with a schedule of 8:00AM to 5:00PM, or as otherwise determined by business needs.

This job description is meant to be a representative summary of the major responsibilities of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.