Office Services Associate

RR Donnelley & Sons; Los Angeles (CA); On-site; USD 27,552 - 28,929; Full time

Job summary

A business support services provider in Los Angeles is seeking an Office Services Associate to provide clerical support at client sites. Responsibilities include performing copy and print functions, processing incoming mail, and ensuring customer satisfaction through effective communication. Ideal candidates have a high school diploma and relevant office experience. The role requires lifting up to 50 lbs and strong customer service skills.

Qualifications

• Minimum 1 year office services experience in legal, banking, or corporate environment.
• Ability to handle sensitive documents and maintain confidentiality.
• Must be able to lift up to 50 lbs regularly.

Responsibilities

• Provide general clerical office support at a client site.
• Perform copy, print, mail and intake functions.
• Communicate with supervisor about deadlines.

Skills

Customer service skills

Attention to detail

Organizational skills

Problem-solving skills

Communication skills

Education

High school diploma or equivalent

Tools

Mail equipment

Digital reprographics

Job description

Company Description

Williams Lea by RRD is a global business support services company with a strong legacy-over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world-especially within legal, financial, and professional services industries.

We're a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it's supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we're the behind-the-scenes team making everything run smoothly.

Job Description

Pay: $20-$21

Shift: Monday to Friday, 8:00am to 5:00pm

The Office Services Associate position is responsible for providing general clerical office support (copy, fax, hospitality, mail and intake functions) at a client site.

Job Duties

• Utilize appropriate logs for all office services work.
• Perform work in copy, print, mail and intake functions.
• Communicate with supervisor on deadline issues.
• Meet contracted print job deadlines.
• Troubleshoot basic equipment problems.
• Load copiers with various paper and toner.
• Prioritize workflow.
• Performs Quality Assurance on work of others as requested.
• Place service calls when needed.
• Process and deliver incoming mail and packages.
• Assist in other departments, including hospitality and facilities, as needed.
• Adhere to Williams Lea policies in addition to client site policies.
• Use equipment and supplies in a cost efficient manner.
• Must be able to lift up to 50 lbs. on a regular basis.
• High reprographic skill set, specifically related to litigation support is ideal.

Qualifications

• High school diploma or equivalent.
• Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
• Skilled in the use of mail, phone, email, digital reprographics and mail equipment.
• Familiar with general back office procedures to meet and maintain client satisfaction.
• Proven customer service skills are required in order to create, maintain and enhance customer relationships.
• Good written and verbal communication skills, including professional telephone and email etiquette.
• Attention to detail with good organizational skills.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Able to make independent decisions that conform to business needs and policy.
• Good problem-solving skills, with the ability and understanding of when to elevate a problem to a supervisory level.
• Must work well in a team environment.
• Must be able to interact effectively with multi-functional and diverse backgrounds.
• Ability to work in a fast-paced environment.
• Must be self-motivated with positive can-do attitude.

Working Conditions

• Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
• Ability to work overtime as needed.
• Work is performed in a professional work environment.
• Professional attire required.
• Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.
• Must be able to work standing up all or most of the time.

Who we are

In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

Additional Information

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre--employment substance abuse testing.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans