Office Service Representative II

Canon U.S.A., Inc.; Scottsdale (AZ); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Training & development

Positive work environment

Employee discounts

Job summary

Canon U.S.A., Inc. in Scottsdale, AZ seeks an Office Service Representative II to manage mail, packages, interoffice correspondence, and support copy center activities, reception, and related admin duties.

Responsibilities include sorting and delivering mail, weighing and dispatching packages, logging items, preparing overnight shipments, handling supplies, and assisting with scanning, faxing and document handling. The role emphasizes reliable customer service and accuracy.

Qualifications

• High school diploma or equivalent.
• 2-5 years' experience in a mailroom or professional office environment.
• Knowledge of metering, weighting, logging and other shipping procedures.
• Proficiency in computer skills.
• Ability to operate fax, scanner, metering, stamping, tracking systems, photocopying, color copying.
• Excellent customer service, professional appearance and attitude.
• Ability to work overtime & meet deadlines.

Responsibilities

• Insures total customer satisfaction through understanding of customer expectations and proactive problem identification/resolution.
• Receive, sort, and deliver incoming mail & packages; wrap, weigh, post, and dispatch outgoing items.
• Prepare outgoing inter-office pouches and log items; handle overnight shipments (FedEx, UPS).
• Log and review outgoing/incoming items for accuracy and completeness.
• Organize and distribute supplies; verify and log orders; monitor copy supplies and keep area neat.
• Handle distribution to client employees, affiliates or dealers; assist with copying and faxing tasks.
• Prepare monthly production and volume reports to measure productivity and billing charges.
• Perform other administrative duties as needed.

Skills

Customer service

Professional appearance

Overtime flexibility

Computer skills

Attention to deadlines

Education

High school Diploma or equivalent

Tools

Fax machines

Scanners

Metering equipment

Copying machines

Job description

Office Service Representative II

Job Locations

US-AZ-SCOTTSDALE

Requisition ID: 2026-21783

# of Openings: 1

Category: Customer Service/Support

Position Type: Regular Full-Time

Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned.

Responsibilities

CUSTOMER SERVICE

• Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships

MAIL/PACKAGES/POUCHES

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness

SUPPLIES/COPYING/FAXING/ADMINISTRATION

• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed

May possibly perform any of the following functions at the direction of the Site Manager:

• Set up and maintain client's kitchen areas and conference rooms, order food and make coffee
• Provide reception work such as answering telephones, taking messages and greeting visitors
• Move boxes, supplies or furniture; replace light bulbs
• Document scanning
• Prepare outgoing items for shipping
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Additional duties as assigned

Qualifications

• High school Diploma or equivalent
• 2-5 years' experience working in a mailroom or professional office environment
• Knowledge of metering, weighting, logging and other shipping procedures
• Proficiency in computer skills preferred
• Ability to perform routine and some complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking.
• May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs
• May occasionally lift up to 50 lbs
• Frequent use of hand and foot controls
• May occasionally need to climb stairs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!

Canon Business Process Services is committed to providing equal employment opportunities to all applicants for employment and employees and does not discriminate in employment on the basis of race, color, religion, religious creed (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding or related medical conditions),gender, gender identity/transgendered status, gender expression, national origin (including language use), ancestry, citizenship status, age, marital status, familial status, physical and/or mental disability (including HIV/AIDS, cancer and genetic characteristics), protected medical condition as defined by applicable state and/or local law, military and/or veteran status, sexual orientation, genetic information, political affiliation, domestic violence victim status or any other protected category.