Office Receptionist

Easter Seals Florida; Daytona Beach (FL); On-site; USD 18,000 - 26,000; Part time

Benefits offered by this job

Professional Development and training

Employee Assistance Program (EAP)

401(k) Savings Plan

Wellness Program

Work-Life Balance

Job summary

Easterseals Florida is seeking a Front Desk Receptionist to provide warm, energetic, and professional customer service while delivering essential administrative support to our Early Childhood team in the Explorer Academy in Daytona Beach.

The ideal candidate is detail-oriented, approachable, and thrives in a fast-paced, people-centered setting while balancing administrative responsibilities with excellent customer service. Part-time schedule 1:00 pm–6:00 pm, Monday–Friday, 25 hours/week.

Qualifications

• 1–2 years of administrative or general office experience.
• Proficiency in Microsoft Office applications.
• Bilingual Spanish/English a plus.

Responsibilities

• Welcomes Easterseals clients, visitors and staff and provides assistance as needed.
• Maintains professional communication via phone, email, and in person.
• Performs general administrative duties including answering phones, filing, copying and report generation.
• Collects Early Childhood Center fees and prepares deposits per accounting procedures.
• Maintains accurate child check-in/check-out and attendance records per regulatory requirements.
• Uploads and manages required documentation in ProCare with timely parent signatures.
• Documents accidents and incidents in ProCare and reports them as needed.
• Responds promptly to parent and staff inquiries and communicates documentation requirements for entry compliance.
• Maintains an accurate waitlist using Easterseals data management system.
• Ensures front lobby is welcoming and sign-in/out for visitors/vendors/contractors is proper.
• Collaborates with the Director to create and maintain newsletter content.

Skills

Administrative experience

Microsoft Office

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Pay rate will be $16.00 per hour

Part-time position working approximately 25 hours per week

Work schedule is Monday through Friday, 1:00 pm to 6:00 pm

Easterseals Florida is seeking a Front Desk Receptionist to provide warm, energetic, and professional customer service while delivering essential administrative support to our Early Childhood team in the Explorer Academy in Daytona Beach. Serving as the first point of contact for families, visitors, and staff, this role plays a vital part in creating a welcoming, organized, and compliant environment that supports children, families, and the Easterseals Florida's mission. The ideal candidate is detail-oriented, approachable, and thrives in a fast-paced, people-centered setting while balancing administrative responsibilities with excellent customer service.

What we offer:

• Live and on-demand Professional Development opportunities
• Employee Assistance Program (EAP)
• 401(k) Savings Plan
• Easterseals Cares Wellness Program
• A culture that supports Work-Life Balance
• The opportunity to make a lasting impact in your community

A snapshot of what you'll be doing:

• Serves as the first point of contact, welcoming Easterseals clients, visitors, and staff and providing assistance as needed
• Maintains professional communication via phone, email, and in person
• Performs general administrative duties including answering phones, filing, copying, and report generation
• Collects Early Childhood Center fees and prepares deposits in accordance with accounting procedures
• Ensures accurate child check-in/check-out and maintains attendance records in compliance with agency and regulatory requirements
• Uploads and manages required documentation in ProCare, ensuring timely completion and parent signatures
• Documents and reports accidents and incidents in ProCare
• Responds promptly to parent and staff inquiries and communicates documentation requirements to ensure compliance prior to entry
• Maintains an accurate waitlist using the Easterseals data management system
• Ensures the front lobby is clean, welcoming, and that all visitors, vendors, and contractors are properly signed in and out
• Collaborates with the Director to create and maintain newsletter content as requested

Qualifications

• High school diploma or equivalent required; Associate degree preferred
• 1–2 years of administrative or general office experience required
• Bilingual Spanish/English a plus
• Previous experience in a preschool or daycare setting preferred
• Proficiency in Microsoft Office
• Ability to organize time, set priorities, and meet deadlines
• Strong attention to detail
• Excellent interpersonal and customer service skills
• Ability to multitask effectively in a fast-paced environment
• Excellent oral and written communication skills
• Ability to work independently with limited supervision
• Demonstrates integrity, tact, professionalism, and sound judgment
• An energetic, resourceful and professional individual who will promote a positive, respectful and team-based environment
• Flexibility and willingness to adapt to changing needs

Easterseals Florida has been rated a Great Place to Work (2020 - 2026) by our employees! We provide services daily that is leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Easterseals Florida is a Drug Free Workplace (DFWP)

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at [phone], [e-mail], 2010 Crosby Way, Winter Park, FL 32792.

Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.com.