Office Project Coordinator - Roofing

Vault Roofing; Pittsburgh (Allegheny County); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Job summary

Allstar Services is expanding its residential roofing operations across the Northeast and is hiring a Roofing Project Coordinator. You’ll drive coordination between sales, production, suppliers, and customers, ensuring timely, accurate project execution and an exceptional customer experience.

The role emphasizes organization, urgency, and strong communication in a fast-moving environment with real growth potential and the support of a national production team.

Qualifications

• Experience in roofing, construction, scheduling, or project coordination.
• Strong communication and customer service skills.
• Highly organized with attention to detail.
• Proficiency with AccuLynx, ServiceTitan, JobNimbus, Salesforce, etc.
• Ability to read and understand basic construction contracts.
• Able to thrive in a fast-paced, high-volume environment.
• Valid driver’s license for occasional site visits.

Responsibilities

• Coordinate roofing crews, material deliveries, and customer appointments.
• Maintain updated schedules and proactively resolve timeline conflicts.
• Serve as the main point of contact for homeowners, suppliers, and installation teams.
• Review contracts for accuracy and compliance.
• Verify deposits, financing, pricing, and documentation.
• Submit labor POs and track budgets, change orders, and accounts receivable.
• Order materials and communicate with distributors to confirm availability.
• Manage permitting, inspections, and compliance with local building codes.
• Schedule dumpsters and oversee disposal logistics.
• Maintain organized digital job files in AccuLynx, ServiceTitan, or similar CRMs.
• Support final walkthroughs and ensure a five-star customer experience.

Skills

Roofing/Construction Experience

Scheduling/Coordination

Communication Skills

Organizational Skills

Project Management Software

Contract Reading

Driver's License

Tools

AccuLynx

ServiceTitan

JobNimbus

Salesforce

Job description

Allstar Services is launching and scaling new residential roofing operations across the Northeast — and we’re hiring a Roofing Project Coordinator to help continue to make this market a success.

If you’re organized, proactive, and thrive in a fast-moving environment where no two days look the same, this is your opportunity to step into a critical operations role with real growth potential.

This isn’t just a desk job. You are the engine behind every successful roofing project. You'll work closely with Sales, Production, suppliers, and customers daily. Roofing experience is helpful, but we will train someone who understands urgency, customer service, and organization.

What You'll Do

• Coordinate roofing crews, material deliveries, and customer appointments
• Maintain updated schedules and proactively resolve timeline conflicts
• Serve as the main point of contact for homeowners, suppliers, and installation teams
• Review contracts for accuracy and compliance
• Verify deposits, financing, pricing, and documentation
• Submit labor POs and track budgets, change orders, and accounts receivable
• Order materials and communicate with distributors to confirm availability
• Manage permitting, inspections, and compliance with local building codes
• Schedule dumpsters and oversee disposal logistics
• Maintain organized digital job files in AccuLynx, ServiceTitan, or similar CRMs
• Support final walkthroughs and ensure a five-star customer experience

What You Bring

• Experience in roofing, construction, scheduling, or project coordination (preferred but not required)
• Strong communication and customer service skills
• Highly organized, detail-oriented, and able to manage many moving parts
• Proficiency with construction or project management software (AccuLynx, ServiceTitan, JobNimbus, Salesforce, etc.)
• Ability to read and understand basic construction contracts
• Ability to thrive in a fast-paced, high-volume environment
• Valid driver’s license for occasional travel to jobsites

Why This Role is Different

• Be part of a major Northeast market expansion
• Fast-paced, high-impact role with clear growth opportunity
• Work alongside top industry leaders and a national production team
• Backed by Morgan Stanley Capital Partners for stability and scale

Compensation and Benefits

• Salary up to $60K depending on experience
• Medical, Dental, and Vision insurance
• 401(k) with company contribution
• Paid time off + holidays
• Company-provided technology (laptop, phone, systems access)
• Career growth as new Northeast markets scale

At Allstar Services, we're redefining the roofing and home improvement industry with rapid growth and innovation. Backed by Morgan Stanley Capital Partners, we operate a national network of top-performing residential roofing companies, delivering best-in-class solutions to homeowners across the U.S.

We're built for momentum and innovation, thriving in a high-energy environment where big moves happen fast. With rapid expansion, evolving projects, and the chance to be part of something scaling at an incredible pace, Allstar Services is where you'll gain valuable experience in a dynamic industry. Visit allstarservicesnow.com to explore our brands and career opportunities.

Allstar Services is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Allstar Home Services (and it's subsidiaries) is committed to protecting its employees, customers, and others while conducting company business. Employment for this position is contingent upon a valid driver's license, a review of the candidate's motor vehicle record (MVR), and successful completion of a background investigation conducted in accordance with Company policies and applicable laws. The Company may conduct MVR checks prior to hire and periodically thereafter. Eligibility to drive a company vehicle is determined based on these reviews, and an unsatisfactory MVR or background investigation may affect driving privileges, vehicle assignment, or employment eligibility. Offers of employment are contingent upon the results of these checks, and any information obtained will be used for employment purposes as permitted by federal and state law and in accordance with Allstar Home Services' Equal Employment Opportunity Policy.