Office & Operations Manager

solcoa; Alameda (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Equity options

Health insurance

Lunch provided

Visa sponsorship

Job summary

Solcoa is seeking an Office & Operations Manager to keep a fast-moving industrial startup running in Alameda, CA. You will own day-to-day operations for the facility, manage office supplies, vendor relationships, onboarding, and events.

You will be the first point of contact for candidates, customers, and investors, ensuring problems disappear. You will coordinate onboarding, manage calendars, travel, and leadership logistics, and support HR/finance paperwork and expense management.

Qualifications

• 3+ years in office management, operations, or executive support—startup or industrial environment preferred.
• Proficiency with Google Workspace or Microsoft 365; comfortable adopting purchasing, HR, expense systems.
• Strong written and verbal communication; capable of vendor, candidate, and executive interaction.

Responsibilities

• Run daily office operations: supplies, deliveries, food program, facilities requests, and vendor relationships.
• Own purchasing support: place and track orders, chase lead times, reconcile receipts against POs.
• Coordinate onboarding for new hires: workspace, equipment, badges, accounts, and first-week logistics.
• Manage calendars, travel, and logistics for leadership; schedule interviews and visits for customers/investors.
• Plan team events, all-hands, and visits from customers, investors, and government stakeholders.
• Support HR and finance operations, insurance paperwork, invoice processing, and expense management.
• Keep the office organized, stocked, and presentable; build systems to maintain this.

Skills

Strong written and verbal comms

Excellent organization

Vendor relationships

Tools

Google Workspace

Microsoft 365

Job description

Making the Metals Powering the World

Solcoa is building the next generation of American metalmaking, starting with rare earths - the metals of power and motion. We've developed a new chemistry that converts rare earth oxides into high-purity metals - the materials inside every EV, fighter jet, wind turbine, and data center - cleaner, cheaper, and faster than any conventional process. Now we're scaling it to thousands of tonnes of annual production.

The Role - Office & Operations Manager

Keep a fast-moving industrial startup running. You'll own the day-to-day operations of our facility - office, vendors, purchasing support, onboarding, events. You'll be the first person many candidates, customers, and investors meet, and the person the whole team relies on to make problems disappear.

What You'll Do

• Run daily office operations: supplies, deliveries, food program, facilities requests, and vendor relationships.
• Own purchasing support-place and track orders for parts, equipment, and consumables; chase lead times; reconcile receipts against POs.
• Coordinate onboarding for new hires: workspace, equipment, badges, accounts, and first-week logistics.
• Manage calendars, travel, and logistics for the leadership team; schedule interviews and customer/investor visits.
• Plan team events, all-hands, and visits from customers, investors, and government stakeholders.
• Support HR and finance operations, insurance paperwork, invoice processing, and expense management.
• Keep the office and common areas organized, stocked, and presentable-and build the systems so it stays that way.

What You Bring

Required

• 3+ years in office management, operations, or executive support-startup or industrial environment preferred.
• Ruthless organization: you keep many threads moving without dropping any, and you document as you go.
• Strong written and verbal communication; comfortable dealing with vendors, candidates, and executives alike.
• Proficiency with Google Workspace or Microsoft 365, and comfort picking up new tools (purchasing, HR, expense systems).
• Bias to action-you see a problem and fix it before anyone asks.

Preferred

• Experience at a hardware, manufacturing, or lab-based company.
• Exposure to purchasing/receiving, light bookkeeping, or HR administration.
• Experience supporting founders or executives directly.

Compensation & Benefits

• Competitive base salary
• Equity (stock options)
• Comprehensive health, dental, and vision insurance
• Company-provided lunch daily
• Visa sponsorship available if needed