Office Operations /Institutional Review Board Compliance Coordinator

Inside Higher Ed; Arnold (MD); On-site; USD 57,408 - 71,760; Full time

Job summary

A higher education institution in Arnold is seeking an Office Operations /Institutional Review Board Compliance Coordinator to support the Associate Vice President. This full-time position involves ensuring compliance with federal regulations and providing essential administrative support. Candidates are required to have a bachelor's degree and strong organizational skills, with a preference for experience in higher education and human subject research. The salary range is $57,408-$71,760, and the role requires regular in-person presence on campus.

Qualifications

• Minimum of two years of relevant experience.
• Excellent planning and record-tracking skills.
• Experience managing web pages and intranet is desired.

Responsibilities

• Provide clerical and organizational support to the Associate Vice President.
• Facilitate office operations and provide administrative support.
• Maintain IRB records per federal regulations.

Skills

Strong written communication

Project management

Organizational skills

Interpersonal skills

Problem solving

Proficiency in Microsoft Office

Education

Bachelor's degree or higher

Job description

Office Operations /Institutional Review Board Compliance Coordinator

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Office Operations /Institutional Review Board Compliance Coordinator

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• Job no: 493078
• Work type: Full-Time Staff
• Location: Arnold/Main Campus
• Categories: Full-Time Staff
• Title: Office Operations /Institutional Review Board Compliance Coordinator
• Department: PRIA
• Campus Location: Arnold/Main Campus
• Salary Range: $57,408-$71,760
• Work Mode: This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.
• Hours Per Week: 40
• Position Type: Full-Time Staff, Exempt

Position Summary

The Office Operations /IRB Compliance Coordinator will provide essential clerical and organizational support to the Associate Vice President to ensure effective and efficient operation of the PRIA office. The position also serves as a member of the College's Institutional Review Board (IRB) and supports the IRB with communication and documentation, and maintains a culture of compliance with federal regulations and institutional procedures relevant to human subject research.

Job Duties And Responsibilities

• Facilitate office operations and provide administrative support to the AVP, which may include, but is not limited to, scheduling meetings, managing the office budget, maintaining PRIA staff in-person/remote work schedule, composing general administrative correspondence for the AVP’s signature, etc.
• Facilitate office events and campus-wide events hosted by the office (e.g., PRIA open house, holiday parties, office retreat, etc.)
• Maintain the office website, Intranet, and portal site.
• Maintain certification as the IRB administrator through Collaborative Institutional Training Initiative (CITI) Program.
• Maintain IRB records per federal regulations and ensure that the records are accessible, upon request, to authorized federal officials.
• Oversee the retention of college IRB records and documents for at least seven (7) years past completion of the research activity.
• Communicate with prospective IRB applicants and respond to inquiries in consultation with the AVP and IRB faculty co-chair. Ensure prompt reporting to the IRB on proposals for review and approval.
• In consultation with the AVP, ensure the prompt reporting to the Office for Human Research Protections (OHRP) and any sponsoring federal department or agency head of: a) any unanticipated problems involving risks to participants or others; b) any serious or continuing noncompliance with the regulations or requirements of the IRB; and c) any suspension or termination of IRB approval for research.
• Perform special projects as assigned by the AVP.

Required Qualifications

• Bachelor's degree or higher.
• Minimum of two years of relevant experience.
• Strong written communication and organizational skills, including the ability to compile meeting minutes and coordinate events.
• Excellent planning, project management, and record-tracking skills.
• Excellent interpersonal skills with the ability to cultivate professional and business partnerships.
• Have a general understanding about operations of higher education institutions (College working experience preferred.)
• Have basic knowledge about human subject research, including ethics, federal regulations, and administrative management.
• Willingness to take required courses and maintain certification as the IRB compliance coordinator through the Collaborative Institutional Training Initiative (CITI) Program.
• Ability to maintain confidentiality.
• Experience managing web pages and intranet is desired. Ability to anticipate needs and strong problem solving skills.
• Proficiency in computer software like Microsoft Office.

Preferred Qualifications

• Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.
• While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.
• Pay dates occur on the 7th and 22nd of each month. If those dates fall on a weekend, the pay date occurs on the Friday prior to the 7th and 22nd. As an employee of the college, you are eligible for a comprehensive benefits package.
• In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Advertised

27 Aug 2025 Eastern Daylight Time

Applications close

12 Sep 2025 Eastern Daylight Time

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Online Audio and Video Media