Office Operations & HR Support Specialist

Northwest Trustee & Management Services LLC; Spokane (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Northwest Trustee & Management Services, LLC, established in 1989, is a leading fiduciary services provider in the Pacific Northwest. The Office Administrator will serve as a central resource for office operations, scheduling, administrative coordination, and employee support, collaborating with leadership, employees, clients, vendors, and external partners.

This is a full-time, non-exempt role focused on organization, discretion, and customer service.

Qualifications

• 2+ years of administrative, office management, executive support, HR support, or related experience.
• Demonstrated ability to manage competing priorities with attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Provide office operations and administrative coordination support.
• Assist with onboarding and HR-related tasks, including records and scheduling.
• Coordinate calendars, meetings, and events; manage confidential information.
• Maintain organized electronic and physical filing systems.
• Support communications with clients, vendors, and colleagues.

Skills

Administrative experience

Calendar management

MS Office proficient

Communication skills

Customer service

Education

Associate or Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

HRIS

Applicant Tracking System

Job description

Northwest Trustee & Management Services, LLC, established in 1989, is a leading fiduciary services provider in the Pacific Northwest. The Office Administrator will serve as a central resource for office operations, scheduling, administrative coordination, and employee support, collaborating with leadership, employees, clients, vendors, and external partners.

This is a full-time, non-exempt role focused on organization, discretion, and customer service.