Office Operations & Facilities Coordinator

JBS International, Inc.; North Bethesda (MD); On-site; USD 52,000 - 66,000; Full time

Job summary

JBS International, Inc. is seeking an Operations Coordinator to support North Bethesda office operations, technology-enabled processes, and business services. The role ensures data integrity, coordinates vendors, and assists leadership with planning and process improvements.

The OC maintains SharePoint content, tracks space and inventory, and supports employee and guest experiences. This in-office role requires coordination with other locations and occasional travel as needed.

Qualifications

• Education: Bachelor's degree or Associate’s degree and equivalent combination of education and relevant experience in office administration, business, or related field.
• Experience: 3+ years of office administration, office management, workplace services, or related experience.
• Knowledge: Familiarity with databases, office safety protocols, vendor coordination, office software, purchase requests, invoice review, and service agreements preferred.

Responsibilities

• Maintains operational databases, reporting tools, and the SharePoint landing page.
• Tracks space usage by employee and usage type ensuring efficient use of office resources. Reports results to leadership monthly.
• Maintains the FOB database and physical inventory and coordinates vendor support when access issues arise.
• Tracks office supply inventory and usage to support consumption analysis and timely replenishment.
• Proactively coordinates with external vendors to identify service needs, resolve issues, and support workplace operations.
• Coordinates meeting space, event logistics, and related workplace needs.
• Serves as the office safety coordinator and assists with emergency preparedness activities, evacuation planning, incident reporting, and workplace safety initiatives.
• Tends the reception desk when not performing duties requiring the OC’s presence elsewhere.

Skills

Strong organizational skills

Attention to detail

Effective communication

Problem-solving

Adaptability

Education

Bachelor's degree or equivalent

Associate’s degree or equivalent

Tools

Microsoft 365

Outlook

Teams

Excel

Word

SharePoint

Copilot AI

Monday.com

Job description

JBS International, Inc. is seeking an Operations Coordinator to support North Bethesda office operations, technology-enabled processes, and business services. The role ensures data integrity, coordinates vendors, and assists leadership with planning and process improvements.

The OC maintains SharePoint content, tracks space and inventory, and supports employee and guest experiences. This in-office role requires coordination with other locations and occasional travel as needed.