Office Manager - Ukpeagvik Iñupiat Corporation

UIC Government Services and the Bowhead Family of Companies; Utqiaġvik (AK); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

Ukpeaġvik Iñupiat Corporation (UIC) seeks an experienced Office Manager to oversee day-to-day administrative operations at the Utqiaġvik corporate office. You will supervise clerical and reception staff, coordinate executive communications, and support meetings, events, and budgets while upholding high standards of professionalism.

This role requires strong organizational and supervisory skills, experience with budget tracking and MS Office, and the ability to manage multiple priorities in a

Qualifications

• High school graduate or equivalent required.
• Bachelor’s degree preferred; experience of comparable value may be substituted.
• Five (5) years of office manager experience required.
• Two (2) years of supervisory experience required and may include some indirect supervision.
• Must have a valid Alaska Driver’s License.

Responsibilities

• Organize, streamline, and maintain administrative processes to support day-to-day operations.
• Supervise reception and clerical staff; provide guidance and performance management.
• Coordinate meetings, events, facilities, catering, and budgets for Utqiaġvik programs.
• Develop and maintain office policies and procedures aligned with standards.
• Maintain communication with executive leadership to address administrative challenges.
• Coordinate with Real Estate staff and outside contractors for facility needs.
• Prepare records, files, and documentation; assist with project milestones and deadlines.

Skills

Organizational skills

Verbal and written communication

Staff supervision

Budget tracking

Microsoft Office

Confidentiality

Education

Bachelor's degree preferred

High school diploma

Tools

Microsoft Office Suite

Budget tracking tools

Job description

Overview

Ukpeagvik Iñupiat Corporation is seeking an experienced Office Manager to oversee and coordinate day-to-day administrative operations at the Utqiaġvik corporate office. This role ensures efficient support services, supervises clerical and reception staff, and maintains effective communication with executive leadership. The Office Manager supports Utqiaġvik-based meetings and events, manages office resources and budgets, and fosters a professional, high-performing office environment. This position also serves as a liaison with shareholders, employees, vendors, and other stakeholders to resolve issues and ensure responsive service delivery aligned with organizational standards.The Office Manager must ensure high standards of professionalism and performance at all times and require exceptional organizational skills, attention to detail, and the ability to handle a variety of tasks in a fast-paced environment.

Responsibilities

Essential functions will include:

Office Management

• Organize, streamline, and maintain administrative processes for the Utqiaġvik corporate office to support efficient day-to-day operations.

• Ensure efficient management of the corporation’s vehicle fleet in Utqiaġvik through the supervision of expeditor staff and coordination of regularly scheduled cleaning and maintenance.

• Ensure efficient and effective administrative support, including managing schedules, meetings, correspondence, office supplies, and related functions.

• Develop, implement, and maintain office policies and procedures that align with internal standards and external compliance requirements.

• Maintain continuous communication with executive leadership to identify and resolve administrative challenges promptly and support a culture of high performance.

• Participate in training and initiatives related to service delivery improvement and administrative effectiveness.

• Coordinate with UIC Real Estate staff and outside contractors, as necessary, to address facility needs for the Utqiaġvik office.

• Assist and organize programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.

• Organizing and scheduling conference rooms.

Staff Supervision and Coordination

• Supervise Utqiaġvik-based reception and clerical staff; provide guidance, mentorship, and performance management to ensure responsibilities are met.

• Provide leadership in hiring, onboarding, development, and day-to-day oversight of administrative support staff.

• Coordinate with clerical and administrative staff across departments and subsidiaries to achieve a consistent and effective standard of service.

• Monitor and coordinate staff activities to ensure maximum efficiency in administrative operations.

Utqiaġvik-Based Meeting and Event Support

• Organize Utqiaġvik-based programs, meetings, events, or conferences, including venue coordination, catering, guest communications, speaker logistics, and event budget tracking as directed by the President/CEO

• Demonstrate flexibility to work with different supervisors, departments, and companies as needed and to assist with other duties as assigned.

• Other duties as assigned.

Administrative Support

• Prepare and maintain accurate records, files, and documentation.

• Assist with project management tasks, including tracking project milestones and deadlines.

• Perform general administrative duties such as data entry, filing, and office organization.

• Notarize documents as needed.

Knowledge, Skills & Abilities

• Excellent administrative and organizational skills.

• Excellent verbal and written communication skills.

• Proven dependability and ability to manage a large workload with competing priorities.

• Strong organizational, planning, and coordination skills in managing office functions.

• Demonstrated ability to supervise and coordinate support staff and clerical workflows.

• Expertise with administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures.

• Expertise with supporting software applications, to include Microsoft Office Suite and budget tracking tools. Demonstrated ability to manage competing priorities in a dynamic office setting while maintaining confidentiality and professionalism.

• Dependable performance and punctual attendance.

• Periodic travel may be required depending on operational needs.

• Experience working within an Alaska Native Corporation preferred.

Qualifications

Minimum Qualifications:

• High school graduate or equivalent required

• Bachelor of Arts or Bachelor of Science degree preferred; experience of comparable value may be substituted.

• Five (5) years of office manager experience required.

• Two (2) years of supervisory experience is required and may include some indirect supervision.

• Must have a valid Alaska Driver’s License.

Physical and Mental Demands

• Prolonged periods of sitting and using computers or office equipment, which may lead to muscle strain.

• Occasional light lifting of office supplies and materials (up to 10 pounds).

• Frequent use of hands for typing, handling materials, and reaching with arms.

• Requires visual acuity for close and distant vision, color differentiation, depth perception, and the ability to adjust focus.

• Regularly performs multiple tasks simultaneously in a busy office setting with frequent interruptions.

• Must be able to read and interpret documents and communicate clearly, both verbally and in writing.

• Regular interaction with the public and staff, requiring effective interpersonal and communication skills.

Working Conditions

• Work is performed in a typical office environment.

• Noise level is generally moderate and consistent with standard office operations.

• Office is located in an urban setting.

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. Ukpeaġvik Iñupiat Corporation (UIC) considers all applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender or gender identity, pregnancy, national origin, age, disability, military/veteran status, marital status, genetic information, or any other legally protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and subject to other state and federal requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants. Please view Equal Employment Opportunity posters here .

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Utqiaġvik, Alaska and is recognized as one of Alaska’s top 10 companies with approximately 4,400 employees nationwide and revenues above $1 Billion annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030. As a proud Alaska Native Corporation, our success brings growth and benefits to our Iñupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities.

UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value.

• We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees.
• Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.