Office Manager / Title Clerk

Kayser Automotive; Madison (WI); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Generous PTO

401k + Match

Career growth opportunities

Catered monthly appreciation lunch

Holiday bonus

Job summary

Kayser Automotive in Madison, WI seeks an experienced accounting leader with dealership knowledge and title/registration experience. The role focuses on process improvements, accurate reporting, and leading a team of ten in a fast-paced dealership environment.

The ideal candidate is organized, communicates well, and ready to support continuous improvements while contributing to your team’s growth and success. Join us for a long-tenured, community-focused employer.

Qualifications

• Prior accounting experience in a dealership setting.
• Strong organizational and communication skills.
• Familiarity with title, registration, and state filing processes.

Responsibilities

• Lead a staff of 10 with coaching and performance guidance.
• Direct office procedures and manage supplies and workflows.
• Process weekly and monthly manufacturer payments and post journal entries.
• Post daily floor plan transactions and monitor contracts in transit.
• Prepare and submit monthly state sales tax returns.
• Calculate finance income and related commissions.
• Process vehicle sales and verify gross profit.
• Prepare title work for sold vehicles and submit to DMV.
• Manage all dealer titles and MSOs; resolve discrepancies.
• Assist controller with month-end/year-end tasks and cross-train staff.

Skills

Dealership accounting

People management

Microsoft Office

DealerTrack

Vitu experience

Tools

MS Office

Job description

Job Summary: We are seeking a candidate with strong dealership accounting knowledge and title and registration experience to join our growing team. The ideal candidate is organized, communicates effectively, and is motivated to identify and support continuous process improvements. If you are looking for an opportunity to lead a great team while continuing to use and develop your skills, this role is for you.

Benefits

• Health, Dental, and Vision Insurance (1st of month after 60 days)
• Generous PTO
• Paid Holidays
• 401k + Match
• Career growth opportunities
• Catered monthly appreciation lunch
• Holiday bonus to be paid out at end of year

Responsibilities

• Manage staff of 10 employees
• Direct, support, and guide employees to peak performance abilities
• Organize and utilize office procedures
• Manage office supplies
• Process weekly and monthly manufacturer payments and post journal entries
• Post all daily floor plan transactions
• Monitor contracts in transit and timely report any concerns to controller
• Process warranty cancellation refunds
• Handle all courtesy delivery transactions
• Prepare and submit monthly State sales tax return
• Calculate finance income and consequently finance commissions
• Process all vehicle sales
• Verify gross profit on all vehicle sales
• Process documents for state registration
• Follow the proper paperwork - verify signatures, etc
• Ensure that tax and title documents are completed correctly
• Prepare title work for sold vehicles and submit to DMV.
• Process all payoffs
• Obtain and manage all dealer titles and MSO's. Follow up on outstanding discrepancies
• Assist controller with Month end/Year end accounting tasks
• Oversee cross training within the department

Qualifications

• Accounting experience is required
• 5 years of dealership experience desired
• Experience using Microsoft Office suite
• Experience with DealerTrack a plus, but not required
• Vitu experience desired.
• Approachable and friendly attitude is required
• Excellent communication and organizational skills

About Us: Customers: The focus of everything we do. Employee Involvement: Our way of life. Integrity: Must never be compromised! Kayser began selling and servicing cars back in 1925 and has since grown tosell Chrysler, Dodge, Jeep, Ram, Chevrolet, Buick, GMC, Isuzu Trucks, Ford and Lincoln brands in eight locations:Sauk Prairie, Pulaski, Oconto Falls, Watertown, Janesville and Madison. We've been doing business in Wisconsin for over 100 years because people trust us. Come experience it for yourself.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.