Office Manager - Premier Talent Agency

Career Group; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Benefits

Job summary

Career Group is seeking an Office Manager for a premier talent agency in NoMad, NYC. This onsite role supports front-of-house operations, office maintenance, and administrative tasks in a fast-paced creative environment.

Ideal candidates bring professional polish, strong communication, and a proactive mindset. Hours are 9:00 AM–6:00 PM, five days a week, with a salary range of $80,000–$90,000 DOE and comprehensive benefits.

Qualifications

• Proven experience in office coordination or management.
• Polished communication, professional demeanor.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Front-of-house excellence: greet talent, agents, and partners and route inquiries.
• Oversee kitchen, common areas, meetings, and office spaces.
• Coordinate talent packages flow and shipments with deadlines.
• Liaise with building management, IT, and vendors; manage inventories.
• Provide admin, research, onboarding, and culture support.
• Uphold sustainability and security standards firm-wide.

Skills

Office Coordination

Front Desk

Vendor Management

HR Support

Operations

Job description

Job Description

Job Description

Office Manager – Premier Talent Agency

$80,000 – $90,000 DOE + Comprehensive Benefits

A world-renowned talent agency is seeking a professional, outgoing, and proactive Office Manager to oversee their stunning headquarters. As the central heartbeat of the agency, you will ensure seamless day-to-day operations while serving as the professional face of the firm.

This is an exceptional opportunity for an autonomous professional who thrives in a fast-paced, creative environment. The ideal candidate is someone who brings a great energy, possesses impeccable communication skills, and is genuinely excited to be immersed in the creative world.

Location: NoMad, NYC — Onsite (5 days/week) Hours: 9:00 AM – 6:00 PM

Key Responsibilities

• Front-of-House Excellence: Manage the front desk with poise, greeting top-tier talent, agents, and external partners. Handle all general inquiries and route them to the appropriate internal teams.
• Office Stewardship: Oversee the upkeep of shared spaces, including the kitchen, common areas, and meeting rooms.
• Operations & Logistics: Manage the end-to-end flow of talent packages and deliveries, ensuring agents are updated on critical shipments and timing.
• Vendor & Facility Management: Act as the primary liaison for building management, IT support, and vendors. Oversee supply inventory, maintenance schedules, and office repairs.
• Executive & HR Support: Assist with administrative tasks including document management, research, and employee culture initiatives (onboarding, milestones, and announcements).
• Sustainability & Standards: Enforce the firm’s commitment to a single-use plastic-free environment and ensure all office security protocols are followed.

The Ideal Candidate

• Experience: Proven experience in Office Coordination or Management, ideally within a creative, high-growth, or boutique environment. You are a self-starter who can "hit the ground running."
• Poise & Professionalism: You are extremely polished, friendly, and welcoming. You understand the nuances of working with high-profile individuals and maintain professionalism at all times.
• Operational Drive: You have a "no task too small" mentality—whether it's preparing for a high-level meeting or ensuring the office is organized.
• Communication: Exceptional verbal and written skills are a must. You are the central point of contact for the entire agency and must communicate with clarity and warmth.
• Adaptability: You are flexible and energetic, comfortable with the "all hands on deck" nature of the industry.

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