Office manager - office administrative specialist senior

State of Minnesota; Saint Paul (MN); Hybrid; USD 45,000 - 62,000; Full time

Job summary

The State of Minnesota seeks an Office Manager to oversee Agricultural Finance programs, ensuring efficient administrative services. This role requires strong communication and organizational skills to support the Rural Finance Authority and its clientele. Opportunities for telework are available.

Benefits

Paid vacation and sick leave

Low-cost medical, dental, vision, and prescription drug plans

Pension plan

Employer paid life insurance

Short-term and long-term disability insurance

Employee Assistance Program

Qualifications

• Typing skills of net 45 WPM or better.
• Strong written and oral communication skills.
• Sufficient computer skills for generating forms and reports.

Responsibilities

• Processing RFA loan applications.
• Administering the Aggie Bond Loan Programs.
• Composing letters and reports for communication.

Skills

Typing

Customer Service

Communication

Organization

Computer Skills

Job description

Job Details

Working Title: Office Manager - Office Manager
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota Department of Agriculture

• Job ID: 86036
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open to bidders and to all qualified job seekers. Bidders will be considered through 05/13/2025.
• Date Posted: 05/07/2025
• Closing Date: 05/16/2025
• Hiring Agency/Seniority Unit: Minnesota Department of Agriculture
• Division/Unit: Finance & Budget Division / Rural Finance Authority Unit
• Work Shift/Work Hours: Day Shift / 7:30am - 4:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - AFSCME Clerical
• Work Area: Rural Finance Authority Unit
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position administers a variety of Agricultural Finance programs, including the Rural Finance Authority (RFA) loan programs and other loan and assistance programs. This position serves the needs of the Rural Finance Authority clientele and Agricultural Finance and Budget section staff and clientele through coordination and implementation of essential administrative services required for timely and efficient completion of section responsibilities.

Responsibilities include:

• Processing RFA loan applications and setting up lender applications.
• Administering the Aggie Bond Loan Programs.
• Overseeing access and loan retention databases.
• Composing and typing letters, memoranda, meeting agendas, reports, mail lists and other documents in order to maintain communication between department officials, applicants, lenders, financial entities, the RFA Board, legislators and the general public.
• Acting as the buyer for the Agricultural Financial section.

This position is located in St. Paul and may have the ability to telework parttime.

Qualifications

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Typing and data entry skills sufficient to enter text and numbers into spreadsheets, computer systems and applications. Typing skills of net 45 WPM (Words Per Minute) or better measured on a 3 or more minute typing test. Individuals invited for interview will be required to provide typing test results.

Experience providing prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.

Strong written and oral communication skills sufficient to explain policies, procedures, and statues as they pertain to loan products to lawyers, bankers, farmers and ag business management instructors clearly, effectively, and in a positive manner.

Strong organizational skills sufficient to prioritize workload, work independently, and meet statutory and Legislative Audit requirements as related to this position.

Must have sufficient computer skills to generate needed forms, applications, correspondence, reports and informational materials, and to update spreadsheets and databases for the purposes of maintaining account information.

The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.

Preferred Qualifications

Clear understanding of the legal forms needed and procedures to originate, close and secure loans for agricultural land and depreciable assets.

A general knowledge of farming is helpful when talking with agricultural clientele.

Basic Access Database programming knowledge.

Experience working with The Statewide Integrated Financial Tools (SWIFT).

CERTIFICATION: Authority for Local Purchase (ALP) Certified at the $25,000 level

Ability to focus and work well under pressure sufficient to complete the diverse responsibilities and interruptions within required time constraints.

Additional Requirements

The Minnesota Department of Agriculture will not sponsor applicants for work visas, including STEM OPT extensions. All applicants must be legally authorized to work in the US.

A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and former state employees only)
• Employment Reference Check
• Conflict of Interest Review

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [e-mail]. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Matt McDevitt at [e-mail],

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Becky Hierlinger at [e-mail].

About Minnesota Department of Agriculture

The Minnesota Department of Agriculture (MDA) has served our state for more than 125 years. The work we do touches every Minnesota citizen every day.

Our mission is to enhance all Minnesotans’ quality of life by equitably ensuring the integrity of our food supply, the health of our environment, and the strength and resilience of our agricultural economy.

Our three general areas of responsibility include:

• Protecting our food supply;
• Protecting our natural resources; and,
• Cultivating our agricultural economy.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.