Office Manager (m/f/x) - Chicago

Mutares SE & Co. KGaA; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

International team

Team events

Flat hierarchies

Development opportunities

Job summary

Mutares SE & Co. KGaA in Chicago seeks an organized Office Manager to run day-to-day operations, support HR tasks, coordinate travel, and manage office services.

You will be the hub for a fast-paced M&A office, liaising with remote teams, improving processes, and ensuring a professional, efficient workplace with room for ideas. This role offers an international team, regular events, and clear opportunities for personal and professional development.

Qualifications

• Experience in office management or administration is a plus.
• Strong communication and organizational skills are essential.
• Ability to manage changing priorities in a fast-paced environment.
• Hands-on, proactive mindset with a solution-oriented approach.
• Ability to work independently and support a broad range of topics.

Responsibilities

• Manage day-to-day office operations, ensuring a professional workplace and front desk activities.
• Coordinate travel, deliveries, and expense management.
• Serve as main liaison for remote operations team and landlord/service providers.
• Support HR operations, including payroll coordination and employee records.
• Assist onboarding of new hires and ensure compliance with local policies.

Skills

Office Management

Administration

HR coordination

Communication

Organizational skills

Job description

Mutares SE & Co. KGaA, Munich (www.mutares.com), as a listed private equity holding company, acquires medium-sized companies in special situations, which show significant operational improvement potential and are sold again after undergoing a repositioning and stabilization process. Mutares actively supports its portfolio companies with its own investment and operations teams and through strategic add-on acquisitions. The focus is on companies with revenues ranging from EUR 100 million to EUR 750 million, across various industries. The aim is to achieve a clear value increase with a focus on sustainable, long-term growth of the portfolio company.

Your Tasks

• Manage day-to-day office operations, ensuring a smooth and professional workplace environment, including front desk activities, travel coordination, deliveries, and expense management

• Ensure the smooth running of a fast-paced M&A office while acting as the key liaison for the remote operations team

• Manage office supply inventory, equipment, vendors, and be the main point of contact for landlord and service providers

• Support the smooth function of a small but busy M&A office-based team and be the main point of contact for a remote operations team

• Assist with HR operations, including payroll coordination, employee records management, and benefits administration

• Support onboarding activities for new hires, ensuring a smooth employee experience and compliance with local policies and procedures

• Provide administrative support to senior stakeholders, including calendar management, travel coordination, meeting organization, and general office operations

• Develop and improve administrative processes and office procedures

Your Profile

• Previous experience in Office Management, Administration, HR, or a comparable role is a plus

• Friendly, professional, and service-oriented approach, with strong communication skills

• Highly organized and adaptable, comfortable managing changing priorities in a fast-paced environment

• Practical, proactive, and solution-oriented mindset with a hands-on attitude

• Ability to work independently, take ownership, and support a wide range of operational and administrative topics

What Mutares offers

• Work in a highly motivated, international, committed, and agile team that enjoys working together

• Exciting work environment with varied challenges, strategic influence, and tasks for continuous personal and professional development

• Flat hierarchies, fast decision-making processes, and room for your own ideas

• Regular team events and offsites