Office Manager III - Cancer Center

Washington University in St. Louis; St. Louis (MO); On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Vacation benefits (up to 22 days)

Health insurance

Transit benefit (Metro U-Pass)

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking a seasoned administrator to oversee the department’s day-to-day operations, including finances, HR, IT and facilities liaison.

The role coordinates large events and projects, manages the annual budget, and supervises staff to ensure smooth office functions. The position requires a high school diploma (or equivalent) and preferably a Bachelor's degree, with around five years’ relevant experience in office management and operations.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree preferred.
• 5 years of relevant administrative experience.

Responsibilities

• Serves as the primary department/business manager to internal and external contacts, overseeing finances, HR, IT and other related matters for the department.
• Manages/coordinates special projects and events.
• Creates and ensures adherence to annual budget.
• Supervises staff.
• Acts as a liaison to IT and Facilities.

Skills

Adaptability

Budgeting

Communication

Computer Literacy

Effective Delegation

Expense Tracking

High Integrity

Office Management

Education

High school diploma

Bachelor's degree

Job description

Position Summary

Location

ST. LOUIS, MO 63108

Scheduled Hours

40

Position Summary

Oversees the department office’s day-to-day administrative activities.

Job Description

Primary Duties & Responsibilities:

• Serves as the primary department/business manager to internal and external contacts, responsible for overseeing finances, HR, IT and other related matters for department.
• Manages/coordinates special projects and events.
• Creates and ensures adherence to annual budget.
• Supervises staff.
• Acts as a liaison to IT and Facilities.
• Manages office equipment inventory and ordering.
• Resolves problems with standard IT infrastructure (computers, phones, displays, video conferencing).
• Interfaces with building management, maintenance and janitorial staff.
• Coordinates logistics of large meetings.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions:

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.

Equipment

• Office equipment.

Education

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Relevant Experience (5 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education

Preferred Qualifications

Bachelor's degree

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Adaptability, Budgeting, Communication, Computer Literacy, Effective Delegation, Expense Tracking, High-Integrity, Highly Resourceful, Identifying Customer Needs, Inventory Management, Microsoft Office, Office Management, Process Improvements, Reporting Management, Schedule Management, Standards Development, Stress Management, Supervision, Supply Management, Time Constraints

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.