Office Manager I

snc; Plano (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

SNC in Plano, Texas is seeking an Office Manager I to oversee front desk operations, resources, and continuous improvements. You will train staff, manage budgets, and ensure security and safety across facilities while coordinating cross-functional support from HR, IT, Security, and Facilities.

You will lead administrative staff, supervise coordinators, and coordinate meetings and events, ensuring efficient operations and alignment with company policies.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 7+ years of relevant experience in office administration.
• In absence of degree, minimum 11 years of relevant experience.

Responsibilities

• Welcome, screen, and badge visitors in accordance with security procedures. Answer and direct incoming calls professionally.
• Maintain and manage office supply inventory to ensure availability.
• Receive, sort, and distribute daily mail deliveries. Facilitate shipping and receiving of office items.
• Assist in coordinating meetings, including scheduling, conference room setup, catering, and IT equipment requests.
• Provide administrative support to on-site personnel, including preparing and submitting expense reports and purchase requisitions.
• May serve as the Facility Security Officer (FSO), maintaining personal and facility clearances and providing security education and briefings.
• Assist Human Resources with new employee orientation.
• Assist the organization's management by providing administrative support to onsite Vice Presidents and/or Directors as needed.
• Oversee the daily workflow of the office and ensure that office operations are efficient and align with the policies and procedures of the organization.
• Supervise administrative coordinators, and other support staff including hiring, training, and evaluating employees, as well as scheduling and managing their workload.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to office operations and address issues in the office, from interpersonal conflicts to technical problems.
• Organize office events, meetings, and other gatherings, ensuring that all details are handled from logistics to accommodations and equipment.
• Ensure that the physical environment of the office is maintained, which includes organizing repairs, managing cleaning and maintenance schedules, and ensuring compliance with health and safety regulations.
• Travel to local SNC offices in Texas as needed.
• Support budget planning and tracking budgets for facilities services, maintenance activities, and other office operations like renovations and event planning.
• Handle basic bookkeeping tasks, process invoices, and manage expenses.

Skills

Leadership

People management

Process improvement

Budgeting

Event planning

Education

Bachelor's degree

Tools

MS Office

Job description

Are you a natural leader with a passion for people and process improvement? We may have the role for you! We are looking for an exceptional Office Manager I to join our team and help keep everything running smoothly. In this role, you'll be responsible for overseeing resources, training, and continuous improvements to ensure our front desk teams are working at their best and may be required to travel to various locations as needed. You'll manage front desk and other logistical operations while safeguarding the physical and operational security of our facilities. Your oversight of our administrative coordinator team will ensure stellar customer service for both internal and external customers, as well as continuous maintenance of all office spaces so that everyone always has what they need to do their jobs effectively. You'll be a key partner supporting various Human Resources, Security, IT, and Facilities requirements, and as the go-to person for our team you'll coordinate appropriate resource allocation and provide support and guidance whenever needed. You'll even get to leverage your planning expertise to lead the coordination of company meetings and events, track expenses, and maintain budgets. Plus, as a tech-savvy superstar, you'll help us optimize our systems and processes to ensure efficiency and drive innovation. But that's not all - you'll function as a critical change agent and help drive the implementation of continuous improvement initiatives to foster successful adoption among your team. Additionally, as the liaison between landlords, vendors, contractors, and key functional stakeholders, you will build strong relationships, facilitate effective communication, and drive cross-functional collaboration. If you're an organizational ninja with a passion for process improvement, we want you on our incredible team of administrative professionals!

The ISR (Intelligence, Surveillance & Reconnaissance), Aviation, and Security (IAS) business area is a leader in ISR and aviation, it is a leading prime manned and unmanned aircraft systems integrator for innovative, high-performance ISR and aviation systems. Its end-to-end Command, Control, Computers, Communications and Intelligence, Surveillance & Reconnaissance (C4ISR) capabilities encompass design, integration, test, certification, ground/flight training and complete logistics support. IAS tailors solutions to customer cost, performance, and schedule requirements and designs to consistently exceed expectations - with an unrivaled record of on time and on (or under) budget deliveries.

Responsibilities:

• Welcome, screen, and badge visitors in accordance with security procedures. Answer and direct incoming calls professionally.
• Maintain and manage office supply inventory to ensure availability.
• Receive, sort, and distribute daily mail deliveries. Facilitate shipping and receiving of office items.
• Assist in coordinating meetings, including scheduling, conference room setup, catering, and IT equipment requests.
• Provide administrative support to on-site personnel, including preparing and submitting expense reports and purchase requisitions.
• May serve as the Facility Security Officer (FSO), maintaining personal and facility clearances and providing security education and briefings.
• Assist Human Resources with new employee orientation.
• Assist the organization's management by providing administrative support to onsite Vice Presidents and/or Directors as needed.
• Oversee the daily workflow of the office and ensure that office operations are efficient and align with the policies and procedures of the organization.
• Supervise administrative coordinators, and other support staff including hiring, training, and evaluating employees, as well as scheduling and managing their workload.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to office operations and address issues in the office, from interpersonal conflicts to technical problems.
• Organize office events, meetings, and other gatherings, ensuring that all details are handled from logistics to accommodations and equipment.
• Ensure that the physical environment of the office is maintained, which includes organizing repairs, managing cleaning and maintenance schedules, and ensuring compliance with health and safety regulations.
• Travel to local SNC offices in Texas as needed.
• Support budget planning and tracking budgets for facilities services, maintenance activities, and other office operations like renovations and event planning.
• Handle basic bookkeeping tasks, process invoices, and manage expenses.

Qualifications You Must Have:

• Bachelor's degree in Business Administration or related field.
• 7+ years of relevant experience in office administration.
• Relevant experience can be considered as a substitute for the required educational qualifications. In the absence of a degree, a minimum of 11 years of rela