Office Manager Full Charge Bookeeper

BODYMOTION INC; New Jersey; On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a meticulous Full Charge Bookkeeper/Office Manager to enhance its operations. With over 42 years of service, this family-owned business values attention to detail and customer satisfaction. The role involves managing payroll, overseeing office operations, and ensuring compliance with financial regulations. You'll have the opportunity to work in a supportive environment that offers competitive compensation and a range of benefits including health insurance, 401(k), and paid time off. If you are detail-oriented and possess strong communication skills, this is an exciting opportunity to make a significant impact.

Benefits

401(k)

Health insurance

Dental insurance

Employee discounts

Monthly barbeques

Pet insurance reimbursement

Paid holidays

Paid vacation

Climate-controlled office

Monthly gym membership reimbursement

Qualifications

• 3-5 years proven experience as a Full Charge Bookkeeper.
• Strong knowledge of corporate accounting and NJ Sales Tax.

Responsibilities

• Oversee office operations and administrative tasks.
• Process payroll and manage bank transfers and deposits.
• Prepare monthly balance sheets and profit and loss statements.

Skills

Detail-oriented

Time management

Effective communication

Proficiency in QuickBooks

Proficiency in Microsoft Excel

Experience with PTO tracking

Knowledge of corporate accounting

Experience reporting and paying NJ Sales Tax

Tools

QuickBooks

Microsoft Excel

Protractor

CCC One

Job description

Benefits:

• 401(k)
• Competitive salary
• Employee discounts

Position Summary

Our company is family owned and operated, serving Ocean Township and surrounding areas for over 42 years. We pride ourselves on customer service and attention to detail. We are seeking to hire a full-charge bookkeeper/office manager to join our team. The ideal candidate is detail-oriented, has strong time management skills, and possesses effective communication skills.

Responsibilities

1. Oversee, coordinate, and assist with office operations and administrative tasks.
2. Process weekly ADP payroll, generate reports, and calculate all bonuses and commissions by the 15th of the following month.
3. Handle liability and medical insurance renewals, audits, and collect and submit insurance certificates.
4. Ensure all licensing is up to date.
5. Supervise and monitor vendor statements and payments.
6. Manage daily cash receipts, postings, and reporting.
7. Handle bank transfers, wire transfers, and ACH payments.
8. Complete bank deposit slips, process checks, and post deposits to the ledger promptly.
9. Close out each month timely and reconcile bank statements.
10. Assist with expense allocation, monthly reconciliations, and actuals.
11. Prepare and post journal entries to the general ledger.
12. Report and remit NJ sales and use tax monthly and quarterly.
13. Supervise use of departmental software (Protractor and CCC One) and export information as needed.
14. Perform GL, AR, and AP account analysis and reconciliations.
15. Provide monthly balance sheets and profit and loss statements by the 15th of the following month.
16. Produce and distribute 1099s, W2s, and W9s.
17. Respond to unemployment, social security, and disability inquiries.
18. Update tax-exempt ST3s annually and publish the list of approved exemptions for staff.

Qualifications

• Proven experience as a Full Charge Bookkeeper (3-5 years).
• Proficiency in QuickBooks and Microsoft Excel required.
• Experience with PTO tracking and strong knowledge of corporate accounting.
• Experience reporting and paying NJ Sales Tax.

Additional Duties

• Manage paperwork for employee onboarding and termination.
• Maintain employee attendance records (sick days, vacation used and due).
• Process and publish approved vacation requests.
• Manage medical, dental, and 401(k) plans, including Aflac and prescription drug plans.
• Report incidents/accidents according to procedures and timelines.

Pay and Benefits

• Compensation commensurate with experience and certifications.
• Training for additional certifications.
• Sign-on bonus with progressive payouts.
• Benefits include health and dental insurance, Aflac, 401(k), monthly barbeques, pet insurance reimbursement, paid holidays, paid vacation, family and sick time, climate-controlled office, family pricing on car repairs, your birthday off (paid), and monthly gym membership reimbursement.