Office Manager & Events Coordinator

Astronomer; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

An innovative firm seeks a proactive Office Manager & Events Coordinator to enhance the efficiency of its New York City office. This role involves overseeing daily operations, managing vendor relationships, and planning engaging company events. The ideal candidate will thrive in a dynamic environment, bringing exceptional organizational and communication skills to foster a positive workplace culture. With a focus on collaboration and inclusivity, this position offers the chance to make a significant impact in a rapidly growing company that values diverse experiences and backgrounds.

Qualifications

• 3+ years of experience in office management and event planning.
• Exceptional organizational and communication skills required.

Responsibilities

• Oversee day-to-day operations of the NYC office and manage vendor coordination.
• Plan and execute company-wide events, ensuring a positive employee experience.

Skills

Organizational Skills

Communication Skills

Project Management

Problem-Solving

Adaptability

Education

3 years in office management

Experience in event planning

Tools

Google Workspace

Job description

Astronomer empowers data teams to bring mission-critical software, analytics, and AI to life and is the company behind Astro, the industry-leading unified DataOps platform powered by Apache Airflow. Astro accelerates building reliable data products that unlock insights, unleash AI value, and powers data-driven applications. Trusted by more than 700 of the world's leading enterprises, Astronomer lets businesses do more with their data. To learn more, visit www.astronomer.io.

Your background may be unconventional; as long as you have the essential qualifications, we encourage you to apply. While having "bonus" qualifications makes for a strong candidate, Astronomer values diverse experiences. Many of us at Astronomer haven't followed traditional career paths, and we welcome it if yours hasn't either.

About This Role

We are seeking a highly organized, proactive, and detail-oriented Office Manager & Events Coordinator to oversee and optimize the day-to-day operations of our growing New York City office in the Flatiron District. In this role, you will be responsible for ensuring a smooth and efficient office environment. Additionally, you will support the planning and executing company-wide events, such as sales kickoffs, leadership summits, company meetings, and other key gatherings.

As the Office Manager you will be a critical partner in fostering a productive and positive workplace. You will oversee office logistics, coordinate cross-functional initiatives, and serve as the go-to resource for employees, investors, and board members who utilize our New York office as a central hub.

Beyond New York, we have additional office locations with varying operational needs. You will collaborate with office site leads to provide administrative support and ensure seamless coordination across locations.

This role requires four days a week in person in our NYC office and occasional travel to our Boston office.

What You Get To Do

• Oversee day-to-day operations of the NYC office, including vendor coordination, inventory management, snack and supply restocking, and lunch ordering to ensure a seamless and well-supported workplace environment.
• Foster a positive, inclusive, and engaging office culture to enhance the overall employee experience.
• Serve as the primary point of contact for all vendors and service providers during office relocations; coordinate logistics, timelines, and internal communication to ensure a smooth and efficient move.
• Provide hospitality support for visiting employees, investors, and board members, ensuring an excellent experience when they are on-site.
• Provide remote operational support to additional office locations, including occasional travel to the Boston office (approximately once per month) to manage on-site needs and maintain a consistent employee experience across locations.
• Partner with internal teams, including People Operations and IT, to ensure smooth employee onboarding and seamless office operations.
• Facilitate meeting and event logistics for teams using the New York office space or nearby venues, handling all details from space setup to vendor coordination.
• Manage office security and access control across our office portfolio, ensuring a safe and well-functioning workspace.
• Own event planning and execution for major company-wide events, such as sales kickoffs, leadership summits, board meetings, company meetings, and team offsites.
  
  

What You Bring To The Role

• Exceptional organizational, communication, and project management skills.
• 3 years of experience in office management and event planning.
• Strong ability to prioritize tasks, and adapt in a fast-paced environment.
• A proactive, problem-solving mindset with a passion for creating an efficient and welcoming workplace.
• Ability to work cross-functionally and liaise effectively with senior leaders and external partners.
  
  

Bonus Points If You Have

• Experience in a startup or high-growth company environment.
• Proficiency with Google Workspace and other workplace productivity tools.
• Experience planning an office move.
  
  

The estimated salary for this role ranges from $80,000 - $100,000, along with an equity component. This range is merely an estimate, and the width of the range reflects willingness to consider candidates with broad prior seniority. Actual compensation may deviate from this range based on skills, experience, and qualifications.

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At Astronomer, we value diversity. We are an equal opportunity employer: we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Astronomer is a remote-first company.