Office Manager/Bookkeeper

Calisota Parts LLC; Walker (MI); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) retirement savings

Paid Time Off

Paid Company Holidays

Job summary

Calisota Parts, LLC is seeking an organized Office Manager in Michigan to bridge financial oversight, administrative leadership, and manufacturing supply-chain coordination. This role serves as the heartbeat of our operations and helps drive results across departments.

You will manage day-to-day office operations, handle basic accounting tasks, process POs, and coordinate ERP/timekeeping systems while ensuring safety and compliance.

Qualifications

• Experience with basic bookkeeping, accounts payable/receivable, and expense reporting.
• Familiarity with ERP and timekeeping systems used in manufacturing environments.
• Strong analytical and organizational skills with attention to detail.
• Excellent communication and cross‑functional collaboration abilities.

Responsibilities

• Manage day-to-day office operations, facility maintenance schedules, and vendor services.
• Oversee office supplies, PPE, breakroom provisions, and some inventory tracking.
• Coordinate communication between corporate office, plant floor, shipping/receiving, and external vendors/clients.
• Manage office and plant software systems, including ERP and timekeeping tools.
• Evaluate, negotiate, and oversee contracts with external service providers.

Skills

Analytical skills

Financial acumen

Communication pro

Results-driven

Tools

ERP software

Timekeeping software

Job description

We are looking for a detail-oriented Office Manager to serve as the heartbeat of our operations at Calisota Parts, LLC. In this multifaceted role, you will bridge the gap between financial oversight, administrative leadership, and manufacturing supply‑chain coordination. If you love variety, problem‑solving, and driving results, this is a great opportunity!

Key Responsibilities

Office Operations

• Managing day-to-day office operations, facility maintenance schedules, and coordinating vendor services
• Overseeing office supplies, safety gear (PPE), breakroom provisions, and sometimes tracking light shop-floor supplies or administrative inventory
• Facilitating smooth communication between the corporate office, plant floor supervisors, shipping/receiving, and external vendors or clients
• Managing office and plant-specific software systems, including Enterprise Resource Planning (ERP) modules, timekeeping software
• Evaluating, negotiating, and overseeing contracts with external service providers (e.g., janitorial, security, office equipment maintenance, uniform rentals)

Financial & Accounting Management

• Handling basic bookkeeping, expense reporting, invoice reconciliation, processing purchase orders (POs), and assisting with department budget tracking.
• Prepare general ledger entries, manage accounts payable and receivable (A/R & A/P reports to CFO), reconcile accounts, and craft preliminary financial statements within 10 days of month-end.

Manufacturing & Production Support

• Maintaining compliance with OSHA standards, facility safety protocols, employee training records, and assisting with safety committee documentation.
• Compiling daily, weekly, and monthly administrative reports, maintaining accurate digital and physical document archiving systems

Process Improvement & Compliance

• Identifying administrative bottlenecks, streamlining office workflows, and implementing continuous improvement (e.g., 5S principles) in administrative areas.

Special Projects

• Serving as the primary on-site point of contact for time-and-attendance tracking

What We Are Looking For

• Analytical & Organized: Exceptional skill in managing complex data, creating spreadsheet reports, and prioritizing tasks to meet tight deadlines.
• Financial Acumen: Strong background in accounting entries, general ledgers, financial statement preparation, and strict credit-term enforcement.
• Communication Pro: Professional, respectful, and clear communicator who adapts easily to diverse audiences and resolves conflicts constructively.
• Results-Driven & Collaborative: A proactive team player who embraces feedback, commits to continuous improvement, and deeply understands manufacturing and procurement processes.

Comprehensive Benefits Package

We offer a benefits package designed to support your health, wealth, and work-life balance:

• Comprehensive Medical, Dental, and Vision insurance plans
• 401(k) retirement savings program
• Paid Time Off (PTO)
• Paid Company Holidays

Ready to Make Your Mark?

If you are ready to bring your organizational excellence and financial savvy to a growing manufacturing company,