Office Manager (Administrative) - Chesterfield

Commonwealth of VA Careers; Virginia; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

PSLF eligibility

Job summary

The Chesterfield Public Defender's Office, within the Indigent Defense Commission, seeks an Office Manager to support the Public Defender, supervise staff, and coordinate daily office operations.

You will interact with the public and judicial personnel, assist appellate attorneys with filings, and help maintain a thorough knowledge of the appellate process.

Qualifications

• Comprehensive working knowledge of office practices and procedures and office equipment.
• Professional communication skills and experience in creating and editing letters, memos, and correspondence.
• Experience in managing an office, supervising multiple subordinate staff, and providing direct administrative support.
• Ability to stay organized, accurately enter data, plan and prioritize assignments, and work independently or with a team.
• Attention to detail and ability to respond quickly to issues and questions.

Responsibilities

• Be the point of contact and coordinate the daily activities of the Public Defender's Office.
• Supervise support staff and provide direct administrative support to the Public Defender.
• Develop and maintain knowledge of the appellate process and monitor status of appellate cases.
• Assist and support in the creation and filing of all appellate work.

Skills

Office management

Staff supervision

Administrative support

Data entry

Communication skills

Job description

Title: Office Manager (Administrative) - Chesterfield State Role Title: Admin & Office Specialist III Hiring Range: $50,102.00 + State Benefits Agency: Indigent Defense Commission Location: CHESTERFIELD 326 Agency Website: www.vadefenders.org Recruitment Type: General Public - G

Job Duties

Virginia Defenders- Indigent Defense Commission (IDC) is excited to announce the opportunity to be on the front lines of what many consider to be the modern-day Civil Rights Movement-criminal justice and justice reform. This is a unique platform to develop and pursue social change and impact the lives of clients. The Chesterfield Public Defender's Office is seeking to fill an Office Manager position that will serve our mission of protecting and defending the rights and dignity of our clients through zealous, compassionate, high-quality legal advocacy. The Office Manager reports to the Chief Public Defender of the Chesterfield office and is employed at-will. Duties: The Office Manager provides direct support to the Public Defender, supervises support staff and will be the point of contact and coordinate the daily activities of the Public Defender's Office. This position will communicate and interact with the public, office colleagues and judicial personnel. Other duties include: assisting the appellate attorney by developing and maintaining a thorough knowledge of the appellate process, continually monitoring the status of all appellate cases, and assisting and supporting in the creation and filing of all appellate work. All other duties are as assigned. The IDC is committed to inclusive hiring and dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.

Minimum Qualifications

Comprehensive working knowledge of office practices and procedures and office equipment is needed along with professional communication skills and experience in creating and editing letters, memos, and correspondence. Demonstrated ability to manage an office, supervise multiple subordinate staff members, and provide direct administrative support is also required. Other qualifications include the ability to remain organized, accurately enter data, plan and prioritize assignments, communicate effectively both orally and in writing, and work independently and collaboratively in a fast-paced team-driven environment. The qualified candidate will lead by a positive example, learn and accept constructive criticism, respond quickly and effectively in addressing issues and questions, and pay close attention to detail.

Additional Considerations

Prior experience in a public defender or legal office setting, as well as experience in the Chesterfield County judicial system, will be strongly considered. Candidates who are bilingual in English and Spanish will be considered.

Special Instructions

Employment is contingent upon the successful completion of a fingerprint-based criminal background check. Being authorized to work in the U.S. is a precondition of employment. IDC uses the E-Verify system and does not provide sponsorship. Reasonable accommodations are available to applicants if requested, during the application and/or interview process.

This position qualifies for Public Service Loan Forgiveness (PSLF) depending on your type of loan.

Contact Information

Name: Ashley Washington
Phone: [phone]
Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.