Office Manager

Talentify; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid training

Full-time employment

Paid mobile

Annual company convention

Job summary

Floor Coverings International is the #1 mobile flooring company in North America, with over 225 locations across the United States and Canada. As an Office Manager, you will drive growth by coordinating proposals, scheduling installations, assisting with marketing, and maintaining clean financials.

This full-time role offers a competitive salary, paid training, benefits, and opportunities for advancement, with a strong emphasis on customer service and teamwork.

Qualifications

• Customer-facing experience required.
• 1-3 years in customer-facing role.
• Home improvement experience a plus.
• Bi-lingual English/Spanish is a plus.

Responsibilities

• Develop trust with customers and convert leads to appointments.
• Schedule installations and manage showroom/office.
• Support local marketing and community engagement.
• Coordinate products, orders, and job scheduling with installers.
• Update QuickBooks daily and track expenses.
• Attend weekly owner meetings and training.
• Follow up on proposals and maintain status boards.

Skills

Customer service

Phone communication

Bilingual EN/ES

Customer-facing experience

Organization & multitasking

QuickBooks

Independent worker

Detail oriented

Tools

Salesforce

QuickBooks

Job description

Benefits

• Company parties
• Competitive salary
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Training & development

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating.

As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials.

Office Manager Perks and Benefits

• Paid training.
• Full-time.
• Paid mobile.
• Annual company convention (determined by the owner and local structure goals).
• Yearly salary range: $40,000 to $55,000 - depending on experience

Office Manager Responsibilities

Customer Management

• Develop trust with customers by living our Core Values all day and every day.
• Creating raving fans by providing extra-mile service
• As soon as possible, convert leads to appointments by scheduling appointments for the sales team.
• Follow up on open proposals as needed.
• Keep the showroom and office organized and presentable.
• Assist in the development, management & delivery of local marketing tactics.
• Resolve customer conflicts.

Marketing

• Ensure customers feel cared for by taking pride in what you do—providing extra-mile service by going above and beyond expectations.
• Strengthen emotional connections with customers and the community by engaging in the community and making it fun!
• Support and participate in home shows.
• Support and implement local marketing efforts as needed.

Operations (Production)

• Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders.
• Order all products needed for jobs accurately and follow up on delivery.
• Schedule the job to meet the schedule of customer and installers.
• Communicate with installers and customers on start dates and times.
• Update the customer with ongoing details of installation and job progress.
• Discuss and obtain written permission for any changes in contracted work.
• Confirm scope of work and compensation with installers prior to start of job.
• Update Salesforce/production board daily with status of job and upcoming schedule.

Financials

• As a job is landed and produced, complete the job costing form with the pertinent details.
• Accurately update QuickBooks daily for all income and expenses.
• Track, prepare and manage timely payment of business-related expenses.

Continuous Improvement

• Attend weekly meetings with the owner at scheduled times.
• Submit the GS&R Prep form weekly via email.
• Work weekly and monthly to meet goals.
• Be available to attend training seminars at the owner’s discretion.
• Make decisions and act in accordance with Floor Coverings International's core values and mission.

Office Manager Qualifications

• Excellent customer service skills
• Strong communication skills, particularly over the phone - bilingual (English - Spanish) is a plus
• 1-3 years of experience in a customer facing role.Home improvement is a plus. In-home sales is a BIG plus.
• Organized, detail oriented, and able to multi-task.
• Experienced in bookkeeping using QuickBooks is a plus.
• Able to work independently without supervision.