Office Manager

HARCROS CHEMICALS; Vicksburg (MS); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Employee ownership

Competitive pay

Comprehensive benefits

ESOP retirement plan

Paid holidays

Job summary

Harcros Chemicals is seeking an Office Manager to coordinate daily operations and supervise office staff, with responsibilities spanning payroll, filing, and training programs.

You will oversee clerical processes, monitor inventory, ensure safety compliance, and support hiring, onboarding, and performance evaluation in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• 4–5 years in office/administrative, inventory control, or operations.
• 2–4 years of supervisory or leadership experience.
• Strong organizational, communication, and problem-solving skills.
• Ability to read and apply safety rules and procedures.
• Proficiency with PCs and standard business software.
• Ability to perform inventory calculations and basic math.

Responsibilities

• Analyze and improve office operations and procedures, including payroll, correspondence, and filing systems.
• Monitor inventory by tracking receipts and disbursements and maintaining balances.
• Coordinate and oversee employee training programs for safety and proficiency.
• Supervise office, warehouse, and transportation personnel for efficiency and compliance.
• Participate in recruiting, interviewing, hiring, onboarding, and training.
• Plan, assign, and evaluate employee work performance.
• Address concerns and administer corrective actions; ensure safety compliance.

Skills

Supervisory experience

Office administration

Payroll processing

Inventory control

Safety compliance

Strong communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Harcros Chemicals is an employee-owned chemical manufacturing and distribution company headquartered in Kansas City, Kansas, with over a century of industry experience. With operations across North America and a nationwide distribution network, we deliver reliable, high-quality chemical solutions to customers worldwide across industries including water treatment, agriculture, oil and gas, personal care, and more. Safety, sustainability, and exceptional service are at the core of everything we do.

The Office Manager is responsible for coordinating and overseeing the daily operations of the office. administrative functions to ensure efficient business operations. This role manages clerical processes, payroll preparation, correspondence, filing systems, and employee training programs. The Office Manager also supervises office and promotes workplace safety, and supports activities to maintain operational effectiveness.

Key Responsibilities:

• Analyze, organize, and improve office operations and administrative procedures, including bookkeeping, payroll preparation, correspondence management, filing systems, and supply procurement.
• Monitor inventory activities by compiling information on the receipt and disbursement of materials and supplies and maintaining accurate inventory balances.
• Coordinate and oversee employee training programs designed to improve job proficiency, promote safe work practices, and enhance safety awareness.
• Supervise and direct office, warehouse, and transportation personnel, ensuring work is completed efficiently and in accordance with company policies.
• Participate in recruiting, interviewing, hiring, onboarding, and training employees.
• Plan, assign, and evaluate employee work performance.
• Address employee concerns, resolve workplace issues, and administer corrective action when appropriate.
• Maintain compliance with company policies, safety standards, and applicable regulations.
• Support general office management and perform additional duties as assigned.

Qualifications:

Required

• High school diploma or GED.
• Four to five years of related office, administrative, inventory control, or operations experience, or an equivalent combination of education and experience.
• Two to four years of supervisory or leadership experience.
• Strong organizational, communication, and problem-solving skills.
• Ability to read, interpret, and apply safety rules, operating instructions, procedures, and manuals.
• Ability to prepare routine reports, business correspondence, and other written communications.
• Proficiency with personal computers and standard business software applications.
• Ability to perform inventory calculations and apply basic mathematical concepts, including percentages, proportions, and algebraic calculations.
• Ability to manage multiple priorities and make sound decisions in a fast-paced environment.

Preferred

• Experience in warehouse, distribution, logistics, or inventory management operations.
• Experience administering employee training and safety programs.
• Additional coursework or training in business administration, operations management, or a related field.

Work Environment:

• Primarily works in an office environment with regular interaction in warehouse and distribution areas.
• Occasionally works near moving mechanical equipment and machinery.
• May be exposed to outdoor weather conditions, humidity, wet conditions, and certain chemicals used in warehouse operations.
• Noise levels are generally moderate but may occasionally be loud in warehouse or operational areas.
• Requires regular interaction with employees, suppliers, transportation providers, and customers.

Physical Requirements:

• Frequent sitting and computer use.
• Ability to safely navigate office, warehouse, and operational environments.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Why Join Harcros Chemicals?

• Employee-owned company where your contributions drive shared success
• Competitive pay, bonus opportunities, and vehicle/car allowances for eligible roles
• Comprehensive benefits, including multiple medical plan options, disability coverage, AD&D, and life insurance
• Strong retirement benefits with ESOP participation, 401(k) and Roth options, company contributions, and early vesting
• Access to Lyra mental health and wellness resources for employees and dependents starting day one
• Supportive, team-focused culture that values collaboration and growth
• 10 paid holidays, including one floating holiday
• Opportunity to build a meaningful career with a company committed to excellence