Office Manager

Len The Plumber Inc; Trenton (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a highly organized Office Manager to lead operations in their busy New Jersey branch. In this full-time role, you will be responsible for managing office functions, ensuring smooth operations, and providing exceptional support to the team. Your problem-solving abilities and strong communication skills will be essential in fostering a productive environment. Join a company that values its employees with competitive benefits, including healthcare plans and a supportive work culture. This is a fantastic opportunity to make a significant impact in a growing organization.

Benefits

Competitive Dental Plans

Vision Insurance

Healthcare Plans

401(k) Matching

Short-Term Disability

Long-Term Disability

Life Insurance

Paid Time Off (PTO)

Paid Holidays

Employee Assistance Program (EAP)

Qualifications

• 5+ years experience in an office management role.
• Proficiency in MS Office and strong problem-solving skills required.

Responsibilities

• Manage payment collections and report weekly.
• Oversee internal administration and scheduling needs.

Skills

Problem-Solving Skills

MS Office Experience

Communication Skills

Organizational Skills

Multi-tasking Ability

Customer Service Orientation

Education

High School Diploma

5+ years experience as Office Manager

Tools

Service Titan

MS Office Suite

Job description

Career Opportunities with Len the Plumber

Careers with Len the Plumber

Current job opportunities are posted here as they become available.

OFFICE MANAGER - Branch Administrator - Mt Laurel / Cherry Hill NJ

LEN THE PLUMBER HEATING AND AIR!!!

Full Time, Monday - Friday, Hourly, In-Office position in our busy & Growing Mt Laurel NJ Branch Location.

We are searching for a talented, highly organized, and resourceful Administrator to provide office management, administrative, operational, clerical, and customer service support to our NJ Team. In this role, you will maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. A good office manager is more than just an efficient assistant. As an efficient Office Manager, you will need sound judgment and strong communication and problem-solving skills. You are a leader with plenty of patience to deal with all aspects of your job responsibilities. Join our team today!

Essential Job Functions:

• Responsible and accountable for all payment collections with weekly reporting. This includes timely reporting of any missing cash to the Divisional Manager; weekly deposits with relative reporting to Divisional Manager and Finance.
• Manage open A/R issues (non-payments, missing payments, returned checks, checks with incorrect amounts, missing documentation, etc.)
• Responsible and accountable for cash collection and reporting following the internal cash management process
• Manage credit card chargeback following internal procedures
• Manage all customer refunds with Divisional Manager’s approval
• Manage all permits as instructed by Service Managers, and all inspections: customer scheduling aligned with Technician availability; reschedule inspections due to previously failed inspections, after work is corrected.
• Manage insurance breakdown reports
• Responsible for printing and distributing Technicians’ weekly billable hour and material reports
• Responsible for overseeing Dispatchers’ completion of the ‘reject list’ required to complete weekly Technicians’ payroll on time, and accurately.
• Manage all internal administration: paperwork turn-in (i.e. checks, receipts, timesheets, PO’s) by utilizing the turn-in reconciliation sheet.
• Accountable for contacting Miss Utility for jobs requiring excavation, when sold by a Technician within the branch
• Manage equipment rentals, sub-contractor partners and keeps track of activities following internal processes
• Support Divisional Managers in scheduling and organizing weekly Technician meetings for branch management, and have all necessary reports prepared in advance to optimize technician engagement and performance.
• Work with Service Managers and Dispatchers to schedule 1:1 technician meetings, fleet maintenance, vehicle inventory, or any other scheduling needs as requested.

Qualifications :

• Excellent problem-solving skills
• MS Office Experience and proficiency
• Service Titan a PLUS!!
• Ability to serve as a positive, solution-oriented team member while building trust and productive partnerships with the service team, technicians, internal staff, and cross-functional office departments.
• Ability to conduct business in a mature, courteous, and professional manner
• Organized, detail-oriented, and able to multi-task in a fast-paced work environment.
• Strong follow-up skills to ensure duties are completed timely and accurately.
• Strong verbal and written communication to clearly articulate the status of initiatives and duties
• Ability to travel to other branches for training or to provide administrative support, if necessary

Experience/ Education:

• High School Diploma required
• 5+ years experience as an Office Manager or Executive Administrative function for a customer-service-focused company
• Advanced computer skills – MS Office suite of products

Compensation:

Based on experience

• Competitive Dental, Vision, and Healthcare Plans
• 401(k) matching
• Short-Term and Long-Term Disability
• Life Insurance
• PTO
• Paid Holidays
• Employee Assistance Program (EAP)

Disclaimer: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.