Office Manager

Elite DNA Behavioral Health; Town of Florida (NY); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

15 days PTO

Birthday day off

Employee Assistance Program

Growth opportunities

Team atmosphere

Job summary

Elite DNA Behavioral Health is seeking a full-time Office Manager for the Orange Park, FL location. You’ll maintain an orderly office, respond to patient inquiries, manage billing support, and coordinate with clinicians to ensure timely documentation and scheduling.

The role requires 3–5 years in healthcare and strong communication, with proficiency in Athena EHR and Microsoft Office. You will triage calls, document interactions within 24 hours, and support physicians with charting, faxes, and

Qualifications

• Bachelors degree in business administration or healthcare field.
• 3–5 years experience in healthcare.
• Proficiency in oral and written communications.
• Strong time management and project management skills.
• Attention to detail and customer service.
• Knowledge of medical terminology.
• Experience with Athena EHR is a plus.

Responsibilities

• Maintain an orderly and efficient office routine.
• Respond to patient inquiries and correspondence.
• Prioritize work activities and monitor progress.
• Review statements, invoices, receipts, and charges.
• Coordinate with clinicians on co-pays and AR.
• Ensure proper documentation and patient records.
• Triage and document patient calls within 24 hours.
• Support physicians and nurses with charting, faxes, and follow-up.

Skills

Oral & written comms

Time management

Attention to detail

Problem solving

Customer service

Medical terminology

Interpersonal skills

Education

Bachelor’s in Business Administration

Healthcare field experience

Tools

Athena EHR

Microsoft Office

Job description

Description

Description

Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida – and we’re expanding quickly! We believe in providing high-quality, accessible care to our patients and a supportive environment that allows our team to grow professionally.

Our goal is to hire you – the best talent – to support our mission and allow you to grow with us.

We thrive on a mutual goal of providing excellent care to our patients through our comprehensive care services and collaborative culture. Elite DNA is the pioneer of the care coordination approach to mental health, where all patients are matched with their ideal services and providers prior to receiving direct care. Our team is at the forefront of providing leading-edge therapy services – from psychotherapy to psychiatry – to specialized programs such as psychosocial rehabilitation, EMDR, and group therapy.

Everything we do here at Elite DNA is guided by integrity and compassion for our patients and employees.

When you join the Elite DNA team, you’ll feel proud to be a part of the group that helps children, adults, and families in our communities live better lives.

Elite DNA Behavioral Health is seeking to hire a full-time Office Manager in the Orange Park, FL locations.

As an Office Manager, you will be responsible for maintaining an orderly and efficient office routine. Responds to patient inquiries and other correspondence as necessary. Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Reviews statements, invoices, receipts, and charges. Works with clinic staff (i.e. co-pay collections and A/R) to establish performance standards for work assignments, monitors work status and progress including goals and objectives. Values cultural diversity and other individual differences in the workforce, ensuring that the organization builds on these differences.

• Provides services to individuals and coordination/support to psychiatrists, PA and APRNs.
• Initiates and completes all relevant documentation within organizational time frames.
• Performs duties in a prioritized, organized, and orderly manner to maximize clinic efficiency and productivity.
• Collaborates with team members and other staff to ensure a complete, appropriate and positive experience for all clients.
• Follow instructions and complete job duties as assigned by providers and management staff.
• Provide appropriate and timely documentation.
• Will assist the physician and nurse with direct client care as well as tasks such as filing, chart documentation, faxes, prescription medical programs and telephone follow-up as assigned.
• Initiates and completes all relevant documentation within organizational time frames.
• Maintain, copy and file patient records and other information as needed.
• Monitor voicemails throughout the day, return the calls and effectively resolve the reason for call within 24 hours of the call. Proper documentation for each call and subsequent interaction.
• Triage patient phone calls, both incoming and on voice mail. Document the interaction within 24 hours.
• Review Athena messages and respective inbox and messages. Respond and document accordingly. Discuss patient concerns with respective provider within 24 hours of incoming call, email, voicemail or message. Document appropriately within same time frame.
• Provide information for afterhours call line and information to call if patient has a question. Document this interaction in patient chart.

Requirements

Requirements

Education:

• Bachelor’s degree from an accredited college or university in business administration or health care related field. Experience may substitute some education.
• Minimum of three to five years experience in healthcare.

Required Skills and Experience:

• Proficiency in oral and written communications
• Excellent time and project management skills.
• Excellent attention to detail, problem-solving, and customer service.
• Must demonstrate positive interpersonal relationship skills with individuals and groups in a wide variety of settings
• Medical terminology knowledge essential

Technology Skills:

• Effectively uses Electronic Health Records; Athena experience preferred.
• Proficiency in Microsoft Office.

This position earns competitive compensation plus a full benefits package including medical, dental, vision, and life insurance, annual PTO of 15 days with tenure recognition incentives, one additional paid day for your birthday and Employee Assistance Program. We also offer opportunities for growth, as well as a great team atmosphere that empowers you to take ownership of outcomes in providing quality service and support.

Salary: $52,000k per year