Office Manager

Bunzl; St. Louis (MO); Presencial; USD 80.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental & Vision Benefits

Paid Time Off

401K with generous match

Benefits information on Bunzl Careers

Descripción de la vacante

Bunzl in St. Louis, MO is seeking an Office Manager, Imports to oversee day-to-day admin operations and coordinate onboarding for US and international offices. This in-office role partners with leadership to ensure smooth budgets, vendor management, travel, and facilities support.

You will manage calendars, events, procurement, and visa documentation, while driving process improvements to enhance employee experience across the Imports organization.

Formación

• Bachelor's degree in business administration, management, or related field.
• Minimum of 5 years of office management, operations, executive administration, or related experience.
• Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience managing budgets, vendors, and office operations.

Responsabilidades

• Oversee daily office operations to maintain an organized, professional work environment.
• Coordinate onboarding for US and international employees, including workspace and orientation.
• Manage executive calendars, meetings, and shared department resources.
• Serve as primary contact for visitors, vendors, couriers, and building management.
• Coordinate visits, leadership meetings, training, and company events, including travel and catering.
• Maintain relationships with office vendors and service providers, negotiating services.
• Manage office supplies, purchasing, and expense controls.
• Develop and administer the annual office operating budget and identify cost-saving opportunities.
• Oversee procurement, maintenance, and lifecycle of equipment, furniture, and tech assets.
• Coordinate employee engagement activities and office events.
• Act as liaison between the Imports organization and Corporate departments (HR, IT, Facilities, Safety, Finance).
• Coordinate domestic and international travel arrangements and itineraries.
• Manage visa/passport processes and international travel documentation.
• Collaborate with IT on deployments, moves, and tech support.
• Coordinate outbound shipments and support logistics requests.
• Represent the department on Safety committees and cross-functional initiatives.
• Maintain records and processes to support operational effectiveness.
• Identify opportunities to improve office processes and employee experience.
• Perform additional duties and special projects as assigned.

Conocimientos

Office management

Budgeting

Vendor management

Executive administration

International travel coordination

Visa/passport coordination

Microsoft Office

Educación

Bachelor's degree in business administration, management, or related field

Herramientas

Microsoft Office Suite

Outlook

Excel

Descripción del empleo

Bunzl Tax Import 02
St. Louis, MO 63146, USA

• On-site
• General & Administrative
• Full-Time
• Requisition #: USATE022792

Description

The Office Manager, Imports is responsible for overseeing the day-to-day administrative, operational, and office management functions supporting the Imports organization. This role serves as a key business partner to leadership, ensuring efficient office operations, administrative support, vendor management, employee onboarding coordination, travel administration, budgeting, and facility management. The Office Manager acts as a liaison between the Imports team, corporate departments, external vendors, and international offices to support business objectives and maintain a productive work environment.

This position is Full-time, in-office onsite at our West County Office near Westport. This is not a remote role.

Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Coordinate and facilitate onboarding activities for new employees in both U.S. and international offices, including workspace, equipment, and orientation preparation.
• Manage executive and department calendars, meeting schedules, and shared department resources.
• Serve as the primary point of contact for visitors, vendors, couriers, and building management.
• Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations.
• Maintain relationships with office vendors and service providers, negotiating services and ensuring timely resolution of issues.
• Manage office supply inventory, purchasing activities, and expense controls to support operational needs.
• Develop, monitor, and administer the annual office operating budget, including tracking expenses and identifying cost-saving opportunities.
• Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets.
• Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events.
• Act as liaison between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance.
• Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees.
• Manage company-wide visa, passport, and international travel documentation processes, ensuring compliance with travel requirements.
• Partner with Information Technology to coordinate equipment deployment, system rollouts, office moves, and technology support initiatives.
• Coordinate outbound shipments and support freight and logistics requests as needed.
• Represent the department on Corporate Safety Committees, facility meetings, and other cross-functional initiatives.
• Maintain departmental records, office procedures, and administrative processes to support operational effectiveness.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Perform additional duties and special projects as assigned.

Education & Experience

• B achelor's degree in business administration, management, or related field preferred.
• Minimum of 5 years of office management, operations, executive administration, or related experience.
• Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience managing budgets, vendors, and office operations.

Knowledge, Skills & Abilities

• Strong organizational, planning, and project coordination skills.
• Ability to manage multiple priorities with minimal supervision in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to work professionally with employees at all levels of the organization, external vendors, and international business partners.
• Strong problem-solving and decision-making abilities.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail, accuracy, and follow-through.
• Experience coordinating international travel and visa/passport processes preferred.
• Ability to lead office initiatives and influence positive workplace culture.

The perks of being a Bunzl team member don't stop at being part of a great team or being valued as our #1 asset. We offer a full range of benefits to help our employees take care of themselves and their families today, tomorrow and for the future.

• Medical, Dental & Vision Benefits effective the 1st day of the month after 30 days
• Paid Time Off - Vacation, Sick, Holidays and Personal Time
• 401K with generous company match
• Additional benefit information can be found on the Bunzl Careers home page under Benefits and Perks.

Bunzl is a global leader in the Cleaning & Hygiene, Food Processing, Grocery, Health Care, Non Food Retail, and Safety industries. We have grown both organically and through acquisitions to exceed $10 billion in sales. Headquartered in St. Louis, Missouri, Bunzl North America operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada, and parts of the Caribbean and Mexico. With more than 10,000 team members and over 400,000 supplies, Bunzl is recognized as a leading supplier across North America - proudly certified as a Great Place to Work®. At Bunzl, you'll find Unlimited Potential... your career, our future.

Bunzl Distribution has a tradition of commitment to equal employment opportunity. It is the established policy to attract and retain the best qualified people without regard to race, color, religion, national origin, sex/gender (including pregnancy), sexual orientation, age, disability or veteran status as provided by law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.