Office Manager

Arbol; Sarasota (FL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Equity in startup

Health benefits

FSA option

401(k) match

Flexible PTO

Job summary

Arbol is seeking an Office Manager to oversee day-to-day site operations and administrative support for our Sarasota office. You’ll ensure the office runs smoothly, manage supplies, mail, vendor coordination, and facilities, and support leadership.

Regular hours are Monday through Friday, 9:00am–5:00pm. The role requires strong communication, organization, and customer service skills, with a Florida Notary being preferred or obtainable within 90 days.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• At least three years of office administration/office management or related experience.
• Extensive knowledge of office management procedures.
• Proficient with Microsoft Office Suite or related software.
• Active Florida Notary or ability to obtain within 90 days.

Responsibilities

• Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.
• Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.
• Help maintain office safety, security, emergency procedures, and visitor protocols.
• Serve as the primary contact for office facilities, building management, vendors, maintenance, and service providers.
• Coordinate office repairs, equipment service, supply replenishment, and workspace needs.
• Maintain office inventory, supply budget tracking, and vendor/service records.
• Manage mail, shipping, receiving, scanning, filing, and document organization.
• Coordinate with IT, HR, Finance, and Operations on site-related needs.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

Time management

Attention to detail

MS Office proficiency

Notary (Florida)

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Arbol is a global climate risk coverage platform and FinTech company offering full-service solutions for any business looking to analyze and mitigate exposure to climate risk. Arbol’s products offer parametric coverage which pays out based on objective data triggers rather than subjective assessment of loss. Arbol’s key differentiator versus traditional InsurTech or climate analytics platforms is the complete ecosystem it has built to address climate risk. This ecosystem includes a massive climate data infrastructure, scalable product development, automated, instant pricing using an artificial intelligence underwriter, blockchain-powered operational efficiencies, and non-traditional risk capacity bringing capital from non-insurance sources. By combining all these factors, Arbol brings scale, transparency, and efficiency to parametric coverage.

Arbol is seeking an Office Manager to oversee day-to-day site operations and administrative support for our office in Sarasota. Located off Lakewood Ranch Boulevard North, our office is big, beautifully designed, and built to make coming into work enjoyable. You'll be the person keeping our office running, with access to an on-site gym, a fully stocked kitchen, and comfortable, well-designed common spaces. We're a tight-knit crew, so you'll actually get to know the people you work with every day. As Office Manager, you'll help keep this space running at its best for the whole team.

Reporting to the Chief Operating Officer, this role ensures our office is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.

Regular work hours are Monday through Friday, 9:00am - 5:00pm.

Office Operations

• Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.
• Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.
• Help maintain office safety, security, emergency procedures, and visitor protocols.

Facilities & Vendor Coordination

• Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers.
• Coordinate office repairs, equipment service, supply replenishment, and workspace needs.
• Maintain office inventory, supply budget tracking, and vendor/service records.

Administrative Support

• Manage mail, shipping, receiving, scanning, filing, and document organization.
• Coordinate with IT, HR, Finance, and Operations on site-related needs.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred
• At least three years of office administration, office management, administrative support, or related experience.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Active Florida Notary or ability to obtain within 90 days.

Essential Job Functions & Physical Requirements

• Ability to sit for extended periods of time while working at a computer, with or without reasonable accommodation
• Ability to use a computer, keyboard, mouse, and standard office equipment (e.g., phone, printer, scanner)
• Ability to view a computer screen for prolonged periods, with or without reasonable accommodation
• Ability to communicate effectively in person, by phone, and via email
• Ability to occasionally stand, walk, bend, and reach within an office environment
• Ability to lift and/or move up to 10-15 pounds occasionally (e.g., office supplies, files), with or without reasonable accommodation
• Ability to perform repetitive motions, such as typing or data entry
• Ability to maintain focus and attention while performing detailed tasks

Accessibility

Arbol is committed to accessibility and inclusivity in the hiring process. As part of this commitment, we strive to provide reasonable accommodations for persons with disabilities to enable them to access the hiring process. If you require an accommodation to apply or interview, please contact [e-mail]

Benefits

• competitive compensation and equity in a high-growth startup
• comprehensive health, dental, and vision coverage
• optional flexible spending account (FSA) to support your health
• 401(k) match to support your future
• flexible PTO for you to relax and recharge

Equal Opportunity Employer

Arbol is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other legally protected status.

Arbol participates in the E-Verify program to confirm employment eligibility.