Office Manager

Carolinas Biofeedback Clinic; Pineville (NC); On-site; USD 29,000 - 70,000; Part time

Job summary

An established industry player is seeking a proactive Office Manager to join their client-centered team in South Charlotte. This part-time role offers flexible hours and involves overseeing office operations, managing supplies, and ensuring a seamless client experience. If you thrive in a supportive environment and love to create order, this is your chance to make a meaningful impact. Join a mission-driven practice where your contributions help both clients and staff thrive. If you are detail-oriented and enjoy problem-solving, this role could be the perfect fit for you.

Qualifications

• 3+ years in an office coordinator or administrative role.
• Experience managing vendors and supplies preferred.

Responsibilities

• Oversee day-to-day office operations and facility upkeep.
• Manage inventory of clinical equipment and supplies.
• Coordinate with vendors and handle hospitality needs.

Skills

Office Coordination

Vendor Management

Communication Skills

Problem Solving

Detail Orientation

Education

3+ years in administrative role

Tools

ERM Systems

Booking Tools

Inventory Tracking Systems

Job description

6 days ago Be among the first 25 applicants

Office Manager 30 hours/week | Flexible Schedule | Hourly Pay

Carolinas Biofeedback Clinic is looking for a proactive, detail-loving office champion to join our tight-knit, client-centered team in South Charlotte as our Office Manager. If you are energized by creating solutions, streamlining company processes, and are jazzed by operations that hum, then you may have found your ideal workplace.

This part-time, flexible hours, in-person role is ideal for someone who thrives in a supportive, client-centered environment and enjoys managing the behind-the-scenes operations that make a business thrive. As our Office Manager, you’ll play a vital role in keeping our clinic offices running smoothly and efficiently—from managing supplies and a robust equipment fleet, to overseeing hospitality and facilities. You’ll work closely with the owner to support the team and ensure that our clients have a seamless experience.

Key Responsibilities

• Oversee day-to-day office operations and facility upkeep
• Manage inventory of clinical equipment and oversee rental tracking, repairs, and returns
• Maintain supplies, promotional materials, and office stock
• Respond to operational client requests
• Plan internal events, team celebrations, and handle hospitality needs
• Coordinate with vendors and support special projects

Who You Are

• A strong communicator who doesn’t need micromanaging—you recognize when to check-in and collaborate
• You are comfortable setting appropriate boundaries with clients while maintaining warmth and professionalism
• A detail-oriented, organized and proactive person—you notice what needs attention before others do
• You are energized by creating order, solving problems, and supporting a small, mission-driven team

Qualifications

• 3+ years in an office coordinator, operations, or administrative role
• Experience managing vendors, supplies, or facilities preferred
• Comfortable with technology and learning new systems (experience with ERMs, booking tools, or inventory tracking a plus)
• Strong writing and communication skills
• Healthcare, wellness, or client-service industry background is a plus but not required

Why Work With Us

At Carolinas Biofeedback Clinic, we take a personalized approach to client care and a collaborative approach to team support. We believe in helping people thrive—both our clients and our staff. If you are the kind of person who loves being the behind-the-scenes glue in a purpose-driven practice, we can’t wait to hear from you.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Wellness and Fitness Services

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