Office Manager

Acuren Inspection, Inc.; North Salt Lake (UT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan

Paid Holidays

Paid Time Off

Job summary

Acuren Inspection, Inc. is seeking a Full Time Revenue Coordinator II to support Salt Lake City operations. You will manage the office, payroll, and accounting functions, while delivering customer service and HR support locally.

The role requires handling P&L analysis, journal entries, AP/AR tasks, and weekly invoicing in a fast-paced environment, with emphasis on accuracy and timeliness.

Qualifications

• 3–4 years of management and/or accounting experience.
• Associates degree or higher in Business or related field preferred.
• Proficient with MS Office; ability to meet stringent deadlines.
• Self-starter with strong multi-project focus.
• Experience in high-volume accounts payable and journal entries.
• Experience with P&L statements and accrual accounting.
• Excellent math and Excel skills; AR invoicing/collections experience.

Responsibilities

• Enter hours timely for weekly payroll and generate P&L reports for manager.
• Assist with AP procedures and journal entries; track payments and accruals.
• Forecasting and Flash reports; post customer payments and revenues.
• Support HR liaison on employee relations and benefits issues.
• Open, sort, and route mail; answer phone calls; provide admin support.
• Generate weekly invoicing and month-end accruals/deferrals.
• Maintain receivables, investigate payment discrepancies, and adjust ledgers.
• Assist controller and accounting team with admin tasks; ensure filing compliance.

Skills

Multi-tasking

Accounts Receivable

Accounts Payable

P&L Analysis

Journal Entries

Payroll support

MS Office Suite

Education

Associates degree or higher in Business

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Position Summary

Acuren is recruiting for a Full Time Revenue Coordinator II to support operations in Salt Lake City, UT

Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.

Responsibilities

• Enter hours timely and effectively for weekly for payroll.
• Provide weekly P&L report to Manager (Sales and Expenses).
• Assist with and ensure compliance with Account Payable procedures.
• Assist with forecasting reports - Flash report.
• Act as liaison to HR with regards to employee relations/policy/benefit issues,
• Assist in the completion of End of Month Closing.
• Track and retrieve Aged invoices for payment.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Answer and direct incoming phone calls.
• Provide administrative support
• Generate region invoicing weekly.
• Generate end of month accruals and deferrals.
• Post customer payments. Post revenues by verifying and entering transactions.
• Update and maintain receivables by totally unpaid invoices.
• Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
• Adjust accounts or ledgers as applicable.
• Support controller and accounting team with various administrative functions.
• Follow filing procedures to ensure the divisions compliance.
• Performs other related duties assigned by Manager.

Requirements

• Minimum 3 to 4 years of management and/or accounting experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office: Word, Excel, PowerPoint
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.
• Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
• Excellent math skills with the ability to create and manipulate Excel spreadsheets.
• Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
• Ability to self-direct to accomplish the work of the office.
• Strong interpersonal, communication, and team-oriented skills.
• Ability to work in a fast-paced office environment
• Willingness and ability to work overtime routinely.
• Strong interpersonal, communication and team-oriented skills
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast-paced office environment

Benefits

• Competitive Salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

Working Conditions:

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Sitting for extended periods of time

Company Overview

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

#LI-YC1