Office Manager

TBG | The Bachrach Group; New York (NY); On-site; USD 110,000 - 125,000; Full time

Job summary

An established industry player is seeking a dynamic Office Manager to enhance operational efficiency and maintain a professional office environment. This role involves coordinating with cross-functional teams and ensuring compliance with safety regulations. The ideal candidate will have a strong background in office management, particularly in the financial services sector. Your contributions will directly impact the workplace's functionality and appearance, making this an exciting opportunity to thrive in a collaborative setting. Join a forward-thinking firm where your skills will be valued and your career can flourish.

Qualifications

• 5+ years of experience in office management or facilities operations.
• Proven ability to manage daily operations efficiently.
• Strong project management skills overseeing multiple tasks.

Responsibilities

• Serve as the primary liaison with building management for compliance.
• Implement and monitor office health and safety protocols.
• Manage inventory and procurement of office supplies.

Skills

Office Management

Facilities Operations

Project Management

Microsoft Office 365

Workday

Education

Bachelor's Degree

Tools

Microsoft Excel

Room-Booking Systems

Job description

TBG | The Bachrach Group provided pay range

This range is provided by TBG | The Bachrach Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $125,000.00/yr

Direct message the job poster from TBG | The Bachrach Group

Senior Director- The Bachrach Group | TBG - Specialize in Administrative Support

Growing Financial firm is seeking a strong Office Manager!

This position involves administrative support, facilities management, and project coordination. The Office Manager works closely with cross-functional teams to uphold the operational efficiency, safety, and appearance of the office.

Responsibilities:

• Serve as the primary liaison with building management, ensuring compliance with building regulations, coordinating safety tests and emergency drills, and communicating relevant updates to staff.
• Implement and monitor office health and safety protocols. Conduct regular inspections to identify and resolve potential hazards and ensure regulatory compliance.
• Oversee office cleanliness and maintenance by coordinating with building services to uphold high standards across all areas.
• Maintain a polished and professional office environment by ensuring all common areas, reception, and meeting rooms are clean, stocked, and guest-ready at all times.
• Supervise reception staff and ensure they are trained to professionally greet and assist guests.
• Manage inventory and procurement of office supplies, food, beverages, and branded merchandise for both in-office and remote locations.
• Maintain and restock pantry items to accommodate diverse preferences and dietary needs.
• Ensure all conference rooms are fully equipped with necessary technology and supplies. Monitor and maintain functionality and readiness of each space.
• Oversee scheduling and booking of conference rooms, ensuring efficient space utilization and resolving any conflicts.
• Lead logistics for office relocations, including coordination with vendors and internal teams to ensure seamless transitions.
• Support onboarding for new hires by preparing workspaces, providing supplies, and facilitating orientation to office procedures.
• Source, evaluate, and manage vendor relationships, including negotiating contracts, service agreements, and warranties.

Qualifications:

• Minimum of 5 years of experience in office management or facilities operations.
• Proven ability to manage daily operations and maintain a well-organized and efficient workplace.
• Prior experience in a financial services environment is highly preferred.
• Strong project management skills with the ability to oversee multiple tasks from inception to completion, on time and within budget.
• Proficiency in Microsoft Office 365 (especially Excel) and Workday; familiarity with office technology and room-booking systems is a plus

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Management

• Industries

  Financial Services and Venture Capital and Private Equity Principals

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