Office Manager

Den Kelly Chevrolet Buick GMC Inc.; New York (NY); On-site; USD 45,000 - 75,000; Full time

Job summary

A forward-thinking dealership is seeking a detail-driven Office Manager to lead administrative functions at their location. This role is essential for ensuring efficient operations and compliance with dealership standards. The ideal candidate will have strong organizational skills and dealership experience, overseeing daily office operations, managing financial documentation, and supporting HR functions. Join a dynamic environment where your contributions will help maintain a professional and organized office space, ensuring smooth workflows and effective communication across departments. This is an exciting opportunity to make a significant impact in a growing automotive group.

Qualifications

• Experience as an Office Manager in a dealership or automotive setting preferred.
• Proficient in Microsoft Office Suite and dealership management software.

Responsibilities

• Oversee daily office operations and ensure administrative efficiency.
• Manage financial documentation and support month-end closings.
• Coordinate HR functions including employee onboarding and payroll processing.

Skills

Organizational Skills

Attention to Detail

Interpersonal Skills

Communication Skills

Office Accounting Procedures

DMV/Title Processing

Time Management

Education

High School Diploma

Associate Degree in Business

Bachelor's Degree in Business

Tools

Microsoft Office Suite

Dealership Management Software

Job description

Description

Den Kelly Chevrolet GMC, a Nimey Auto Group dealership, is seeking a reliable and detail-driven Office Manager to lead the administrative functions at our Boonville location. This role is critical to ensuring efficient operations, accurate financial processing, and compliance with dealership and regulatory standards. The ideal candidate brings strong organizational skills, a proactive mindset, and dealership experience.

Key Responsibilities:

• Oversee daily office operations, ensuring smooth workflow and administrative efficiency.
  
• Supervise and support clerical staff, fostering a productive and team-oriented environment.
  
• Manage all financial documentation including reconciliations, daily cash reporting, and supporting month-end closings.
  
• Process vehicle titles, registrations, and deal documentation in alignment with DMV regulations.
  
• Maintain vendor files, dealership inventory records, and customer transaction histories.
  
• Monitor office supply levels and coordinate purchasing, vendor relationships, and facility maintenance needs.
  
• Support HR functions including employee onboarding, timecard reviews, and personnel file maintenance.
  
• Serve as the primary point of contact for interdepartmental communication and external vendor coordination.
  
• Maintain confidentiality and uphold professional standards across all dealership functions.
  
• Assist with payroll processing and ensure accurate timekeeping in collaboration with leadership.
  
• Foster an organized, clean, and professional office environment.

Requirements

• Prior experience as an Office Manager or Administrative Supervisor in a dealership or automotive setting strongly preferred.
  
• Working knowledge of DMV/title processing, office accounting procedures, and dealership operations.
  
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with dealership management software is a plus.
  
• Exceptional attention to detail and organizational skills.
  
• Strong interpersonal and communication abilities.
  
• High level of discretion when handling sensitive information.
  
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
  
• High school diploma or equivalent required; associate or bachelor’s degree in business or related field is preferred.
  

Work Environment:

This role is based in-office at the Den Kelly Chevrolet GMC dealership in Hamilton, NY, and may involve occasional extended hours during reporting periods.