Office Manager

Brookshire Grocery Company; Moore (OK); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Paid time off

401(k) plan

Employee discounts

Educational support

Job summary

Brookshire Grocery Company in Moore, Oklahoma, is looking for an experienced office manager to oversee money flow and customer transactions in the store. The ideal candidate will have a strong background in customer service, leadership, and compliance with monetary regulations.

Key responsibilities include training office staff, conducting audits, and providing excellent customer service. The position requires a high school diploma and two years of experience, along with certain certifications to be obtained shortly after hiring.

Qualifications

• Minimum of two years of related experience required.
• Must be over 21 years of age to drive for Company business.
• Must obtain relevant certifications within 2 weeks of starting.

Responsibilities

• Oversee money flow and customer transactions.
• Train and develop office personnel.
• Ensure compliance with money regulations.

Skills

Customer service

Leadership

Communication skills

Cash handling

Attention to detail

Education

High School Diploma or GED

Job description

Brookshire Grocery Company (BGC) is a leading grocery retailer headquartered in Tyler, Texas, operating over 215 stores across Texas, Louisiana, Arkansas, and Oklahoma.

Here’s What Sets Us Apart

• Wellness that works for you: Comprehensive medical, vision, dental, and prescription coverage.
• Flexibility and freedom: Paid time off to relax, recharge, and enjoy life.
• Ownership that empowers: 401(k) plan to help you build a solid future that the Company contributes to.
• Savings for your lifestyle: Exclusive employee discounts on the things you need most.
• Investing in your dreams: Scholarships and educational support to fuel your growth.
• Adventure awaits: Access to a 205-acre outdoor recreation area for unwinding, connecting, and having fun.

Job Summary

Oversees money flow in and out of store and processes customer transactions for products or services sold in office. Provides leadership of office personnel and promotes customer service by assisting with locating products, conducting price verifications, and providing efficient check out services.

Essential Duties And Responsibilities

• Works in conjunction with upper management to train and develop partners, schedule, plan, assign, and direct work.
• Oversees store’s compliance with anti-money laundering (AML) and other governmental money regulations by reviewing money orders, check cashing, and Western Union activities.
• Conducts daily office audits, prepares and verifies bank deposit records, and runs reports as needed.
• Maintains accurate money count in drawer by checking out groceries, providing change, and closing out drawer. Balances cash register drawers and safe funds.
• Accountable for investigating and identifying stores overages and shortages and reports to upper management.
• Reviews cashier transaction reports for variance and alerts Store Director of concerns. Organizes and maintains office-related records.
• Coordinates with various retail support personnel to research and resolve office related issues.
• Generates, maintains, and balances records detailing purchases and transactions. Completes and files necessary documentation.
• Remains current on tender policies and procedures related to checks, credit, debit, coupons, EBT, WIC, AML, etc.
• Processes requests for Western Union, money orders, lottery tickets, coin redemptions, refunds, equipment rental, etc.
• Performs various store office activities such as ordering office supplies, assisting cashiers, answering incoming telephone calls, and coordinating email communications.
• Accesses or memorizes product codes and remains familiar with ad and special items.
• Accountable for adhering to all local, state, and federal laws regarding sales of restricted items such as tobacco, alcohol, and cannabis-based and pharmaceutical products.
• Provides friendly and customer service-oriented attitude by greeting customers, answering questions, and responding to customer complaints.
• Maintains clean, safe, and sanitary working and shopping environment by adhering to Company safety procedures.

Knowledge, Skills And Abilities

• Advanced knowledge and compliance of state laws regarding the sale of alcohol, tobacco, and lottery, as applicable.
• Advanced knowledge of anti-money laundering and other government regulations relating to monetary transactions.
• Advanced knowledge of office procedures and systems.
• Intermediate knowledge of tender policies and procedures.
• Intermediate knowledge of cash register.
• Ability to lead and motivate others.
• Ability to count and calculate for the purpose of cash handling and sales transactions.
• Ability to effectively communicate (in written and verbal form) with customers and partners.
• Ability to remain courteous with customers at all times.
• Ability to work flexible schedules including nights, weekends and holidays.
• Must be attentive to potential hazards and remedy or place appropriate warning signs or devices around or near the hazard as soon as is reasonably possible.
• Must report any potential hazards that cannot be immediately remedied to a supervisor.

Education, Experience And Qualifications

• High School Diploma or GED and two or more years of related experience required.
• Partners must be 21 years of age or older to drive for Company business in accordance with the BGC Business Driver Policy.
• Must obtain Health Insurance Portability and Accountability Act (HIPAA) certification through Company LEARN program within 2 weeks of starting in role.
• Must obtain Tobacco/Alcohol certification (TABC/LACT/AATC) through Company LEARN program within 2 weeks of starting in role where applicable.
• Must obtain Anti-Money Laundering (AML) certification through Company LEARN program within 2 weeks of starting in role.

Physical Demands

• Continuously required to use close vision, distance vision, depth perception or the ability to focus.
• Continuously required to stand or walk.
• Frequently required to talk and hear.
• Frequently required to use hands for reaching, touching or handling.
• Frequently required to use fine finger movements (ex. sorting and typing).
• Occasionally required to push, pull, maneuver or lift objects up to 40 lbs.
• Occasionally required to push, pull, maneuver or lift objects up to 75 lbs.
• Occasionally required to bend, kneel or squat.
• Attendance at work is required.

Work Context And Environment

• Work is generally performed in a retail store.
• Quiet to moderate noise level.

Brookshire Grocery Company strives to provide a safe, drug and alcohol-free environment for its partners and customers. The Company is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, genetic information or military status and any other trait protected by law.