OFFICE MANAGER

Crothall Healthcare; Louisville (KY); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Flexible Time Off

Holiday Time Off (varies by site/state

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Commuter Benefits

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Paid Parental Leave

Personal Leave

Job summary

Crothall Healthcare, a Compass Healthcare company, is seeking an office administrator in Louisville, KY. The role supports overall office activities, records operating costs, associate files, compliance, record retention, and support documentation.

Responsibilities include bookkeeping-related tasks, payroll prep, preparing various reports, establishing consistent correspondence, auditing cash transactions, and managing staff. The position offers comprehensive benefits through Crothall.

Responsibilities

• Analyzes and organizes office operations, such as bookkeeping, preparation of payroll, personnel, information management, filing systems, requisition of supplies and other clerical services.
• Prepares weekly, monthly and annual reports for management, including financial, labor hour and turnover reports.
• Establishes uniform correspondence procedures and style practices to ensure associate and client correspondence is consistent and meets communication purposes.
• Audits cash transactions; deposits funds; prepares financial statements.
• Reviews clerical and personnel records to ensure compliance and accuracy.
• Manages associates to include selection and hiring, training and performance management as needed.
• Researches and develops resources that create timely and efficient workflow; redesigns workflow and procedures for clerical and management staff.
• Plans office layout, develops office budget and initiates cost-reduction programs.
• Inventories and maintains office supplies and equipment.
• Performs other duties as assigned.

Job description

Salary: $41,000-$43,000
Other Forms of Compensation:
Pay Grade: [[payGrade_obj]]
Crothall Healthcare, a Compass Healthcare company, provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 900 hospital partners across 46 states. Crothall has been recognized as one of Modern Healthcare's Best Places to Work and Best Places to Work in Pennsylvania since 2013. Crothall has more than 32,000 team members, with core services include: Environmental Services, Patient Transportation, Patient Observation, Healthcare Facilities Management, Sterile Processing Services, and Ambulatory EVS. Learn more at www.Crothall.com.

Job Summary

Responsible for overall office activities and services, including records of operating costs, associate files, compliance, record retention and support documentation.

Essential Duties and Responsibilities

• Analyzes and organizes office operations, such as bookkeeping, preparation of payroll, personnel, information management, filing systems, requisition of supplies and other clerical services.
• Prepares weekly, monthly and annual reports for management, including financial, labor hour and turnover reports.
• Establishes uniform correspondence procedures and style practices to ensure associate and client correspondence is consistent and meets communication purposes.
• Audits cash transactions; deposits funds; prepares financial statements.
• Reviews clerical and personnel records to ensure compliance and accuracy.
• Manages associates to include selection and hiring, training and performance management as needed.
• Researches and develops resources that create timely and efficient workflow; redesigns workflow and procedures for clerical and management staff.
• Plans office layout, develops office budget and initiates cost-reduction programs.
• Inventories and maintains office supplies and equipment.
• Performs other duties as assigned.

Crothall is a member of Compass Group USA

Associates At Crothall Are Offered Many Fantastic Benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Flexible Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Crothall.pdf

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Crothall maintains a drug-free workplace.