Office Manager

Artemis Solutions; Lexington (KY); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Competitive Salary – $80,000-$85,000

3 weeks' vacation with all major holidays

Opportunity to partner with ownership

Job summary

A health and longevity organization in Lexington is seeking an Office Manager to oversee clinic operations and manage staff. The role requires experience in personal training, physical therapy, or wellness with a focus on people management and operational efficiency. You will ensure a high-level client experience while coordinating schedules and maintaining compliance. The position offers competitive compensation and growth potential in a mission-driven environment. Join our dedicated team and help us deliver exceptional care!

Qualifications

• Experience in personal training, physical therapy, sports performance, or health/wellness environments.
• Prior leadership, supervisory, or operations experience, formal or informal.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Oversee daily office and clinic operations for efficiency.
• Manage front desk, administrative, and support staff.
• Coordinate schedules for providers, staff, and clients.
• Maintain a high-level client experience from intake through ongoing care.
• Ensure compliance with internal policies and healthcare standards.

Skills

Personal training

Physical therapy

Sports performance

Health/wellness environments

Client-focused mindset

Excellent communication

Organizational skills

Tools

DEXA X-ray systems

EMRs

CRM tools

Office software

Job description

Base pay range

$80,000.00/yr - $85,000.00/yr

About the Company

Artemis Solutions has partnered with a growing health and longevity organization focused on optimizing movement, performance, recovery, and long-term wellness. Our team blends science-based care with a high-touch client experience, and we are seeking an Office Manager who understands both people and performance to help lead day‑to‑day operations.

This role is ideal for someone with a background in personal training, physical therapy, sports performance, or wellness who is ready to step into a leadership and operations‑focused position while remaining connected to a mission‑driven healthcare environment.

The Office Manager will oversee daily clinic operations, manage staff, and ensure the business runs smoothly so providers can focus on delivering exceptional care. This individual will serve as the operational backbone of the organization—balancing people management, scheduling, client experience, and administrative oversight.

Key Responsibilities

• Oversee daily office and clinic operations to ensure efficiency and consistency
• Manage and support front desk, administrative, and support staff
• Coordinate schedules for providers, staff, and clients
• Serve as the point of contact for operational questions, workflows, and problem‑solving
• Maintain a high‑level client experience from intake through ongoing care
• Ensure compliance with internal policies, procedures, and healthcare standards
• Assist with onboarding, training, and performance management of staff
• Monitor office supplies, systems, and vendor relationships
• Collaborate with leadership on process improvements and operational growth
• Support basic reporting, documentation, and administrative functions
• Oversee or support DEXA X‑ray scheduling, workflows, and client coordination as needed

Ideal Background

• Experience in personal training, physical therapy, sports performance, or health/wellness environments
• Experience working with DEXA X‑ray systems or body composition imaging is a plus
• Prior leadership, supervisory, or operations experience (formal or informal)
• Strong organizational skills with the ability to manage multiple priorities
• Comfortable leading teams and holding staff accountable
• Excellent communication and interpersonal skills
• Client‑focused mindset with high attention to detail
• Ability to think operationally while maintaining a people‑first approach
• Comfortable using scheduling systems, EMRs, CRM tools, or office software

Why This Role Stands Out

• Opportunity to transition from a hands‑on fitness or therapy role into operations leadership
• Be part of a mission‑driven company focused on long‑term health and performance
• Influence how the business runs day‑to‑day and scales for the future
• Work closely with ownership in a collaborative, growth‑oriented environment
• Competitive compensation and long‑term career growth potential

What They Offer

• Competitive Salary – $80,000-$85,000yr (based on experience)
• PTO – 3 weeks' vacation with all major holidays
• Opportunity to partner with ownership and grow with the company

Join Us:

If you're ready to embark on a fulfilling journey with a supportive team dedicated to excellence and work‑life balance, apply now to become part of our growing family at Artemis Solutions. Your future awaits in the vibrant city of Lexington, where professional success and personal fulfillment converge!

Lexington, KY