Office Manager

Wastequip Manufacturing Company LLC; Lakeland (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical plan options

401(k) with company match

Paid time off

Education assistance

Life and disability insurance

Job summary

Wastequip Manufacturing Company LLC is seeking an Office Manager to provide administrative and operational support at our Lakeland facility. The role oversees office functions, HR-related activities, safety coordination, and shipping/receiving to keep the plant organized and efficient.

Responsibilities include coordinating tasks, welcoming visitors, ensuring PPE compliance, assisting HR processes, and maintaining HR records.

Qualifications

• Proficiency in Microsoft Office suite (Word, Excel, etc.).
• Experience with ERP systems, preferably Dynamics 365.
• Ability to manage multiple priorities in a fast-paced manufacturing setting.

Responsibilities

• Oversee plant resources through task coordination and scheduling.
• Greet visitors and ensure PPE compliance.
• Handle inquiries from customers and employees.
• Coordinate with vendors and stakeholders to maintain operations.
• Utilize ERP for PO receipts, shipping requests, and reporting.
• Support safety initiatives and injury reporting.
• Order office stationery and supplies; manage HR-related documentation.

Skills

MS Office

ERP systems

Multitasking

Communication

HR support

Bilingual English/Spanish

Education

Associates or Technical Degree

Tools

Dynamics 365

Job description

Job Description

The Office Manager serves as a critical administrative and operational support partner for the manufacturing facility, ensuring smooth day-to-day office operations, coordinating resources, supporting HR activities, and maintaining efficient communication with employees, vendors, customers, and visitors. This role combines office administration, employee support, safety coordination, and shipping/receiving responsibilities to help drive an organized, productive, and efficient plant environment.

Job Details Description Responsibilities

• Manages and oversees plant resources through coordination of tasks, scheduling, and prioritization of assignments
• Greed visitors upon arrival.
• Ensure all visitors attain PPE
• Address customers and employee’s questions
• Communicates with all vendors and stakeholders to ensure services, equipment, and environment required for the manufacturing staff to maintain operational efficiency
• Report utilizing an ERP system (i.e. PO receipts, Shipping Requests, Reports)
• Supports and engages in safety initiatives including but not limited to, injury report tracking, paperwork, and programs
• Order and monitor new stationery and office supplies
• Support HR department with employee relation matters, including onboarding, offboarding, reviews and employment documentation.
• Maintains confidential personnel files and HR records management including time and attendance
• Collaborate with the IT department when needed
• Provides general administrative support for office activities and provides services to the plant for any project related deadlines
• Manage Shipping & Receiving process (as needed) but not limited to: 1st point of contact with delivery drivers and outbound drivers Process all paperwork for outbound shipment Coordinate with PM and Shipping Supervisor

Qualifications

• Minimum of 3+ years of experience as an Office Manager or related position
• Experience in Logistics and Manufacturing a plus
• Human Resources helpful
• High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems (Dynamic 365 – Preferred), and email.
• Must be technically savvy with the ability to quickly learn new systems with limited training
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain a high level of professionalism, integrity, and confidentiality
• Associates or Technical Degree preferred
• Bilingual (English/Spanish) - Preferred
• Prior experience working with HR – Preferred

Company Benefits

• 2 Medical Plan Options - Base HSA (High Deductible) and Buy-Up Medical Plans
• Prescription (Rx) Insurance
• Health Savings Account (HSA)
• 2 Dental Plan Options - Base Dental and Buy-Up Dental Plans
• Vision Insurance
• Flexible Spending Accounts (FSA’s)
• Health Care FSA
• Dependent Care FSA
• Company Paid Base Life Insurance
• Company Paid Accident, Death & Dismemberment Insurance
• Company Paid Business Travel Accident Insurance
• Company Paid Disability Insurance
• Short-Term Disability (STD) and Base Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Voluntary Hospital, Accident & Critical Illness (Cancer) Insurance
• 401(K) Retirement Plan with 50% Company Match
• Voluntary Pet Insurance
• Vacation and Personal/Sick Time
• Paid Grandparent Leave
• Paid Bonding Leave
• Adoption Assistance
• Education Assistance (Tuition Reimbursement)

About Wastequip

Wastequip got its start in 1989 with containers and compactors. But, today, we have evolved into so much more than just a manufacturer of high-quality steel containers and compactors. We are the waste industry’s only All-in-One solutions provider – from carts and containers to collect waste to hoists and trash trucks to move the waste to parts, service and technology to keep your operation running smoothly. While we’re proud to be North America’s leading manufacturer of waste handling equipment, we are equally proud to be a driving force for enhanced sustainability across the waste industry. We are consistently striving to improve our own operations while making it easier for our customers to do the right thing – building a brighter future for all. Join North America’s Largest Manufacturer of Waste Handling Systems! At Wastequip, we’re more than just a manufacturer—we’re the only all-in-one solutions provider in the waste industry. From carts and containers to hoists, trucks, parts, service, and cutting-edge technology, we power the entire waste management process. As North America’s leading waste-handling equipment manufacturer, we’re not just shaping the industry—we’re driving innovation and sustainability. With continuous growth and new opportunities, Wastequip is the perfect place to build a rewarding career and make a real impact. Come be part of a team that’s shaping the future of waste management!

So Many Reasons to Join the Wastequip Team

Wastequip strives to attract top talent through a competitive benefits package that includes medical, dental and vision plans. Here’s a brief overview of our benefits: Health Care. Our health care benefits include medical, dental and vision plans for all regular, full-time employees. Short- and Long-Term Disability. Wastequip pays for non-occupational illnesses and injuries at no cost to employees. This benefit is available to all regular, full-time employees. 401k Retirement Plan. Employees can contribute a percentage of their weekly gross wages, up to the annual IRS maximum, and Wastequip will provide a company match. Paid Time Off (PTO). Wastequip offers a flexible approach to time off. Our policy allows employees to set their own priorities and receive regular pay for vacation, illness, family emergencies, personal time, inclement weather, personally observed holidays and more. Holidays. Wastequip observes 10 paid company holidays during each calendar year. Tuition Reimbursement. Wastequip understands the importance of personal and professional development and encourages employees to continue their professional education. To support employee career development, we have established a reimbursement program that covers expenses for approved coursework. Wastequip’s internship program provides students and recent graduates with incredible career-related experiences. We strive to give our interns transferrable skills, networking opportunities and strong professional portfolios. We offer paid summer internships in the following departments: Research Marketing IT Operations Human Resources ... and more Wastequip is committed to developing our employees. We provide each individual with the resources and support necessary to grow personally and professionally. Our career growth tools include company training, off-site classes, cross-divisional experiences, collaborative projects and more. We offer our employees the opportunity to share their creativity in an open environment and encourage them to offer new ideas to improve efficiency, effectiveness and profitability in every area of the company. Because we invest in our employees, Wastequip is committed to promoting from within and identifying future leaders from our own workforce. Wastequip actively supports charitable activities across all divisions through employee time, monetary and product donations. Each division has the flexibility to identify and support the charitable causes that are most important to the employees and the communities in which they work. Employee-designed volunteer and charitable programs have a huge impact on smaller communities and organizations that might otherwise be overlooked. Our employees have participated in the following charitable activities: Community cleanups Charity runs/walks Local food bank donations School supplies donations Wastequip is an Equal Opportunity Employer and is committed to diversity and inclusion in our workforce. All qualified applicants and employees are considered and evaluated for employment without regarding to race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, age, disability, genetic information, military status, or any other class protected by applicable law. Wastequip will provide reasonable accommodations to allow an applicant to participate in the hiring process if requested.