Office Manager

Hitachi, Ltd.; Kearny, Northern (NJ, KY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Salary range $60,000 - $70,000

Comprehensive health benefits (e.g. m/

Employee equity stock options

20 days PTO

Job summary

Thea Energy in New Jersey is seeking an organized, highly motivated Office Manager to oversee ongoing internal operations and the Company's facilities, including offices and labs, interacting with teams across technical, executive, finance, and operations. This role requires autonomy and the ability to move quickly as the company scales.

This position involves purchasing, vendor coordination, reception, HR coordination, and daily logistics to keep the company running smoothly at its Kearny

Qualifications

• 5+ years of relevant work experience.
• Office management and administrative experience.
• Proficiency in Excel, PowerPoint, and Google Suite.
• Strong communication and collaboration skills.
• Ability to execute and flourish in a fast-paced environment.
• Exceptional work ethic.
• Ability to wear many different hats.
• Team player who is excited to help others.
• Detail oriented.
• Problem solver.

Responsibilities

• Coordinate day-to-day operations of Thea Energy's Kearny, NJ headquarters.
• Provide flexible operational and administrative support across the Company's tech, finance, strategy, and operations functions.
• Ensure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipment.
• Provide hands-on support with Company infrastructure, inventory, and supplies.
• Facilitate additional operations support with vendors, services, and other external contractors.
• Support the Company's management team and assist in special projects as needed.
• Execute Company purchasing from technical and non-technical vendors.
• Coordinate daily office lunch orders.
• Collaborate with Facilities Manager on various Company operations.
• Collaborate with Marketing and Communications on ordering company swag and corporate events logistics.
• Identify areas for process improvement and efficiency enhancement.

Skills

Office management

Administrative experience

Excel

PowerPoint

Google Suite

Communication

Collaboration

Fast-paced work

Detail oriented

Problem solving

Team player

Multi-tasking

Job description

About Thea Energy:

Thea Energy is leveraging recent breakthroughs in stellarator physics and engineering to create a faster and simpler approach to commercializing fusion energy. The company is reinventing the stellarator using computer-controlled arrays of planar coils thereby replacing the intricate, complex modular magnets required in all other stellarator architectures. Thea Energy is on a mission to create a limitless source of zero emission energy for a sustainable future.

Position Overview:

Thea Energy is seeking an organized, highly motivated Office Manager to manage ongoing internal operations and the Company's facilities, including offices and labs. This candidate will be an integral part of the Thea Energy team and will interact with employees across technical, executive, finance, and operations teams as the Company rapidly scales. The Office Manager will create efficient, smooth-running operations across the Company and on-site at Thea Energy's facilities.

The Thea Energy team is comprised of self-motivated, innovative, and collaborative individuals with an excitement for solving complex problems. This is a challenging position that requires a high degree of autonomy, and the ideal candidate must be able to move quickly.

Key Responsibility Areas:

Office Management:

• Coordinate the day-to-day operations of Thea Energy's Kearny, NJ headquarters
• Provide flexible operational and administrative support across the Company's tech, finance, strategy, and operations functions
• Ensure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipment
• Provide hands-on support with Company infrastructure, inventory, and supplies
• Facilitate additional operations support with vendors, services, and other external contractors
• Support the Company's management team and assist in special projects as needed
• Execute Company purchasing from technical and non-technical vendors
• Coordinate daily office lunch orders
• Collaborate with Facilities Manager on various Company operations
• Collaborate with Marketing and Communications on ordering company swag and corporate events logistics
• Identify areas for process improvement and efficiency enhancement

Reception:

• Act as the face of Thea Energy at the reception area ensuring guests have a positive experience
• Receive and distribute mail and deliveries
• Greet candidates and ensure conference room technology set up

Human Resources Coordination:

• Execute interview scheduling including booking conferences rooms and sending out agendas
• Manage new employee onboarding and logistics including:
  • Send new hire welcome emails
  • Coordinate new hire buddy program
  • Collaborate with the managers on new hire desk assignments
• Collaborate on employee engagement activities and employee resources groups
• Coordinate new hire orientation
• Assist with intern program

Ideal Experience & Skillsets:

• 5+ years of relevant work experience
• Office management and administrative experience
• Proficiency in Excel, PowerPoint, and Google Suite
• Strong communication and collaboration skills
• Ability to execute and flourish in a fast-paced environment
• Exceptional work ethic
• Ability to wear many different hats
• Team player who is excited to help others
• Detail oriented
• Problem solver
• 5+ years of relevant work experience
• Office management and administrative experience
• Proficiency in Excel, PowerPoint, and Google Suite
• Strong communication and collaboration skills
• Ability to execute and flourish in a fast-paced environment
• Exceptional work ethic
• Ability to wear many different hats
• Team player who is excited to help others
• Detail oriented
• Problem solver

#LI-RD1

Company Benefits:

• Salary range $60,000 - $70,000
• Comprehensive health benefits (e.g. medical/dental/vision)
• Employee equity stock options
• 20 days PTO

It's not necessary to meet all of the skillsets outlined above. Please feel free to send us a note and tell us why you would still be a great fit for this role or Thea Energy.

Diversity and Inclusion:

Thea Energy is an equal opportunity employer committed to creating a company of diverse backgrounds. By creating a diverse environment, we will bring new ideas and approaches to solving some of the world’s hardest (and most important) problems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, family or marital status, age, disability, veteran's status, or other characteristic protected by applicable laws and regulations.