Office Manager

Next Silicon Ltd; Illinois; On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Office Manager to enhance operational efficiency and support a vibrant team. This role is pivotal in ensuring smooth office operations, managing vendor relationships, and providing essential administrative support. If you thrive in a fast-paced environment, possess strong organizational skills, and have a knack for multitasking, this opportunity is perfect for you. Join a company that values professionalism, unity, and impact, and contribute to meaningful advancements in high-performance computing. Your expertise will help shape a collaborative workplace where every contribution matters.

Qualifications

• Experience in a similar role in a fast-growth global high-tech company.
• Proficiency in English at an advanced level, both spoken and written.

Responsibilities

• Liaise with facility management vendors for office services.
• Order and manage office supplies and equipment inventory.
• Provide general administrative support to staff and visitors.

Skills

Organizational Management

Communication Skills

Microsoft Office

Google Workspace

Multitasking

Detail-oriented

Creative Problem Solving

Team Collaboration

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office Suite

Google Workspace

Job description

NextSilicon is reimagining high-performance computing. Our accelerated compute solutions leverage intelligent adaptive algorithms to vastly accelerate supercomputers, driving them forward into a new generation. Our new software-defined hardware architecture enables HPC to fulfill its promise of breakthroughs in all fields of advanced research.

At NextSilicon, everything we do is guided by three core values:

• Professionalism: We strive for exceptional results through professionalism and unwavering dedication to quality and performance.
• Unity: Collaboration is key to success. That's why we foster a work environment where every employee can feel valued and heard.
• Impact: We're passionate about developing technologies that make a meaningful impact on industries, communities, and individuals worldwide.

We are looking for an experienced, multitasking Office Manager to join our Admin/Ops team. This is a work-from-office position. The Admin/Ops team is responsible for ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations as well as organize events.

Responsibilities include working with external vendors, communicating with the company branches and management globally, greeting visitors, and providing general administrative support to our employees and management. While you are not a receptionist, you often will serve as our company’s first point of contact for suppliers, service providers, and potential hires.

Requirements

• Experience in a similar role in a fast-growth global high-tech company
• Proficiency in English at an advanced level, encompassing both spoken and written communication
• Strong organizational management and planning skills
• A quick learner with demonstrated ability to switch among multiple tasks over a single day, and to keep track of numerous concurrent assignments while completing them in a timely fashion
• Willingness to work after regular business hours or adjust work schedule as needed
• A pleasant and friendly attitude is essential, with abilities to listen and communicate effectively
• Detail-oriented and with a creative mind, able to create and improve processes and procedures
• Proficiency in Microsoft Office and Google Workspace applications
• A team player with the ability to work with colleagues and managers locally and remotely
• Ability to work independently, take full ownership of multiple tasks, prioritize workload, and make decisions in a fast-paced environment

Responsibilities

• Liaise with facility management vendors, including cleaning, catering, maintenance, and security services
• Order and manage office equipment, stationery, and supplies and track the inventory
• Address administrative requests (for example, equipment requisitions and purchasing, scheduling, etc.)
• Arrange transportation, accommodation, and other assistance to our traveling staff and incoming visitors
• Provide general support to visitors
• Assist the Director of Global Operations as required

NextSilicon is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, age, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, status as a protected veteran, status as an individual with physical or mental disability, or other applicable legally protected characteristics. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. NextSilicon makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Send us your CV at [e-mail]. Good luck!

For any questions please ask us at [e-mail].