Office Manager

Archer; Huntington Beach (CA); On-site; USD 60,000 - 86,000; Full time

Job summary

Archer in Huntington Beach, CA is seeking an experienced Office Manager to greet guests, manage the reception, and keep the office running smoothly. You will coordinate facilities, plan events, handle administrative tasks, and ensure safety in partnership with EHS and Security.

This role requires 5+ years in similar roles in aerospace/manufacturing, strong communication, and proficiency with MS Office and Google Docs.

Qualifications

• High school diploma or equivalent; additional education or certification in office administration or facilities management preferred.
• 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
• Excellent interpersonal and communication skills with a professional and approachable demeanor.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficient in Microsoft Office Suite & Google Docs and comfortable using basic office equipment.
• Ability to stand for extended periods and lift up to 50 lbs.
• Experience in aerospace or similar industry is a plus.
• Experience opening new offices or production facilities from scratch is a bonus.

Responsibilities

• Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
• Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
• Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
• Restock drinks, snacks, and food items daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
• Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
• Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
• Assist in planning and executing office events, orientations, and special projects.
• Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
• Act as the primary point of contact for site-level inquiries related to office services and supplies.
• Oversee on-site amenities and programs that keep the office/factory running and employees supported.
• Work cross-functionally with other departments to ensure efficient communication and operational support.
• Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
• Own the workplace safety and security protocols in partnership with EHS (Environmental Health & Safety) and Security teams.

Skills

Interpersonal skills

Organizational skills

Communication

Problem-solving

Attention to detail

Resourcefulness

Adaptability

Microsoft Office

Google Docs

Education

High school diploma

Office admin or facilities certification (preferred)

Tools

Microsoft Office Suite

Google Docs

Office equipment

Job description

Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise.

Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members.

What You’ll Do:

• Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
• Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
• Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
• Restock drinks, snacks, and food items daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
• Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
• Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
• Assist in planning and executing office events, orientations, and special projects.
• Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
• Act as the primary point of contact for site-level inquiries related to office services and supplies.
• Oversee on-site amenities and programs that keep the office/factory running and employees supported.
• Work cross-functionally with other departments to ensure efficient communication and operational support.
• Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
• Own the workplace safety and security protocols in partnership with EHS (Environmental Health & Safety) and Security teams.

What You Need:

• High school diploma or equivalent; additional education or certification in office administration or facilities management preferred.
• 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
• Excellent interpersonal and communication skills with a professional and approachable demeanor.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Problem-solving mindset and resourcefulness. A keen eye for detail and quality.
• Proficient in Microsoft Office Suite & Google Docs and comfortable using basic office equipment.
• Ability to stand for extended periods and lift up to 50 lbs.
• Proactive, resourceful, and adaptable to changing needs in a fast-paced environment.
• Experience in aerospace or similar industry is a plus.

Bonus Qualifications:

• Experience opening new offices or production facilities from scratch.
• Background in manufacturing or industrial workplace management, meaning you’re familiar with the unique needs of supporting a factory (e.g. supporting multiple shifts of workers, etc.) in addition to a typical office.
• Experience with workplace experience programs – for instance, implementing a new visitor management system, starting an employee transportation or shuttle program, or improving ergonomics and furniture solutions.
• A genuine enthusiasm for Archer’s mission and technology.

Archer is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require reasonable accommodation for any part of the application or hiring process should provide their name and contact information to Archer’s People Team at [e-mail]. Reasonable accommodations will be determined on a case-by-case basis.

Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy.

Archer is unable to provide work visa sponsorship for this position at the present time.

Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws.

Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out to [e-mail]. All employment processes are managed by the Archer People Team.

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