Office Manager

NextGen Security; Houston (TX); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to support their dynamic team in Houston. In this multifaceted role, you'll handle office maintenance, oversee onboarding processes, and assist project managers with travel arrangements and timesheet management. This position offers a collaborative culture and a full benefits package, making it an exciting opportunity for someone who thrives in a fast-paced environment. If you possess strong communication skills and a commitment to excellence, this role is perfect for you!

Benefits

Collaborative Culture

Full Benefits Package

Vacation

Qualifications

• Ability to communicate effectively with customers and co-workers.
• Strong attention to detail while managing multiple projects.

Responsibilities

• Maintain office operations and support various departments.
• Own onboarding process for new employees and manage training.

Skills

Effective Communication

Positive Attitude

Project Management

Attention to Detail

Integrity

Education

BA/BS degree or equivalent

Tools

ERP Platform

Expense Software

Job description

We are seeking an energetic, enthusiastic Office Manager to join our fast-growing and dynamic team.

What you’ll be doing:

This position will have multiple roles ranging from maintaining the office, owning timesheet processes, new hire onboarding, ordering office supplies, and support for the various departments within the Houston office. This person should be in the office Monday-Friday, 8:30 AM – 5 PM.

With Human Resources / Upper Management:

• Order all needed office supplies
• Distribute mail
• Answer incoming phone calls and the front door
• Own onboarding process for new employees in West division, including account creation and general organization of first day new hire materials including vehicles, credit cards, laptops, etc.
• Turn down accounts as needed for terminations
• Act as back-up for receiving packing slips in ERP platform
• Oversee training process including follow-up on renewals, completing registrations, and maintaining training database
• Manage drug testing, alcohol testing and background check requirements for local resources based on customer requirements
• Reconcile office credit card in expense software on a monthly basis
• Act as administrative assistant for President of West division as needed
• Order catering and manage in-office events as needed, in conjunction with Sales and Marketing Coordinator
• Place orders for clothing with clothing vendor, manage clothing store with counterparts in various offices

With Project Managers:

• Assist in booking travel arrangements for employees as needed
• Timesheet reconciliation, review, and troubleshooting, abiding by payroll requirements and analyzing for job costing needs
• Fixing all job-related timesheet issues, following up with Technicians and Project Managers
• Send timesheet reports to upper management on a weekly basis

What you bring to the table:

• Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.
• Must possess a positive attitude and be willing to interact with customers, co-workers, and other personnel at all times.
• Ability to manage multiple projects at a time while paying strict attention to detail.
• Commitment to integrity and to the Company Standards and Procedures.
• BA/BS degree or equivalent.

What we bring to the table:

• An awesome, collaborative culture
• Compensation based upon background and experience
• Full benefits package
• Vacation

We are an equal opportunity employer and drug-free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification.

Application Process:

Please submit your resume, references, and your requested salary range when applying for this position to [e-mail].

More About Us:
NextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge, engineering design, implementation, management, and ongoing maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site, multi-facility, plant-wide, campus-wide, regional, national, and international security projects. If that wasn’t convincing enough, check out what our employees say about working at NextGen: Employee Testimonials.