Office Manager

Brenau University Inc; Gainesville (GA); On-site; USD 21,000 - 30,000; Part time

Job summary

Brenau University seeks a part-time Office Manager to support campus security operations in Gainesville, GA. The role is on-site, 20 hours per week, Monday through Friday, with some evenings or weekends as needed.

The ideal candidate will have strong clerical and customer service skills, experience in a college setting, and the ability to manage multiple priorities while handling confidential information. A background check is required.

Qualifications

• Experience in a college or university setting preferred.
• Strong written and oral communication skills.
• Strong computer and clerical skills.
• Ability to manage multiple priorities while handling sensitive information.
• Knowledge of safety, fire, health, and risk management in the university environment preferred.

Responsibilities

• Assist in organizing activities.
• Disseminate departmental policies and procedures, which support the department’s mission.
• Administer the departmental budget; reconcile departmental credit cards and order supplies under direction.
• Plan activities relating to public safety and crime prevention in the university environment.
• Maintain inventory of equipment and supplies and vehicle maintenance.
• Maintain proper filing of incident reports and security checks.
• Maintain records including work orders, Clery documentation, mass notification systems, and related items.
• Report safety hazards to the Director of Security.
• Gather and provide crime and fire statistics as required by regulations.
• Prepare special reports and undertake assigned tasks.
• Update departmental SOPs and emergency procedures as needed.
• Establish relationships within the university and with security vendors.
• Issue and distribute parking permits and handle data entry for Security operations.
• Perform related duties as assigned.

Skills

College/university experience

Communication skills

Computer skills

Customer service orientation

Professionalism

Multitasking

Risk management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

Half-time Staff Gainesville, Gainesville, GA, US

Today Requisition ID: 1719

EQUAL OPPORTUNITY

Brenau University is an equal opportunity employer and educator. The university does not discriminate on the basis of race, color, sex, sexual orientation, pregnancy, national or ethnic origin, age, religion, creed, disability, marital status, veteran status, citizenship, genetic information, or any other category protected by applicable federal or state laws in its employment practices or educational programs.

DRUG-FREE WORKPLACE

Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board.

ELIGIBILITY

Successful applicants must be eligible to work in the United States on or before the confirmed start date. This includes being a U.S. citizen, a lawful permanent resident, or a foreign national with work authorization that doesn't require employer sponsorship. Individuals must maintain this eligibility throughout employment.

Minimum Qualifications

• Experience in a college or university setting preferred.
• Candidate will possess good written and oral communication skills.
• Candidate will possess good computer and clerical skills.
• Must possess strong customer service orientation and be committed to the education and development of college students.
• Candidate should be service oriented, honest, and professional.
• Position requires the ability to manage multiple priorities and the expertise to deal with sensitive and confidential issues.
• Knowledge of safety/fire/health/and risk management issues in the university environment preferred.

Job Duties & Responsibilities

• Assists in organizing activities.
• Helps to disseminate departmental policies and procedures, which support the achievement of the department’s mission.
• Assists in administering the departmental budget. Helps with reconciliation of departmental credit cards as well as ordering uniforms and other necessary supplies or purchases for the office. These actions are done at the direction of the Executive Director of Security or his designee.
• Helps in planning activities relating to all aspects of public safety and crime prevention in a university environment.
• Assists with maintaining inventory of equipment and supplies and helps to assure proper maintenance of the security vehicles.
• Maintains proper filing of incident reports and physical security checks and other related documents.
• Assists in maintaining relevant records to include work orders, Clery documentation, mass notification systems, remote campuses, blue lights, special events, etc.
• Reports safety hazards to the Director of Security.
• Helps gather and provide crime statistics and fire statistics as required by state and federal regulations.
• Prepares special reports and undertakes special assignments as directed by the Executive Director of Security.
• May assist updating the departmental standard operations manual, emergency procedures manual, and other policy and operating statements.
• Establish and maintain effective working relationships within the university and outside. Additionally, will serve as a liaison with security vendors.
• Assists with the issuance and distribution of the university’s parking permits. Will input all data entry as relevant to the operations of the Security office.
• Performs related duties as assigned by the Director of Security or his designee.

Supervisory Responsibilities

No supervisory responsibilities required.

Work Hours

Half-time. 20 hours per week. Monday - Friday, 10am to 2 pm. Hours may be extended to meet the needs of the department. Nights/weekends as needed.

Environmental and Working Conditions/ Physical Demands and Aptitudes

Sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. Must have the ability to travel short distances, and/or drive a vehicle to deliver and pick up materials. Exerting up to 15 pounds of force to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Title IX Implications

Responsible employee
Any employee who is not a confidential employee. Brenau University requires that all Responsible Employees MUST report any possible sexual harassment or discrimination based on sex to the Title IX Coordinator when the employee has information about conduct that reasonably may constitute sex discrimination or sex-based harassment under Title IX or this part. Employees are encouraged to report these concerns in writing via email. When an employee or a student (or a person who has a legal right to act on behalf of a student) informs any employee (including both Responsible and Confidential employees) of the employee’s or student’s pregnancy or related conditions, that employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the employee’s or student’s equal access to the Recipient’s education program or activity.

Campus Designation

This is an on-site position based at the Historic Gainesville Campus located in Gainesville, Georgia.

Remote Work Available

No

Special Requirements

Brenau University conducts various screenings to ensure a safe and secure environment. These checks are a condition of employment and may be performed at different times throughout employment. (1) Background Checks: All new hires must undergo a criminal background check. To maintain employment, individuals must have and maintain a favorable criminal history. The university may also conduct random background checks. Additional checks may be performed for certain roles. (2) Credit Checks: required for positions that handle university funds or credit cards or as otherwise required. (3) Motor Vehicle and Driving Checks: employees who operate a university vehicle or drive on university business must have a Motor Vehicle Report (MVR) run as part of the new hire process or as the requirement to drive is added to job responsibilities. To be approved for university travel, employees must meet the following criteria: be at least 21 years old, have and maintain a valid Georgia driver's license, and have and maintain a good driving record. As a condition of employment, employees must report any arrest (within five days of its occurrence) to the Office of Human Resources, including traffic violations for those listed on our auto insurance policy. Disclosure of subsequent legal action (conviction, dismissal of charges, etc.) must also be reported to the Office of Human Resources. It will be evaluated considering continued employment with the immediate supervisor. (4) Drug Screening: pre-employment/post-offer drug screens and random drug screens are performed for certain sensitive positions. Random drug screens are also performed on those who travel regularly, or those who operate a university vehicle. All employees are subject to reasonable suspicion drug screening.

Additional Requirements

• Subject to random criminal history background checks
• Must be willing to submit to and pass a pre-employment criminal background check.

Time-Off & Blackout Dates

Time-off requests and university blackout periods are managed through the direct supervisor and the ADP employee portal.

Licensure Requirements

Proof of any professional degree, license, or certification ("Credentials") required to competently perform the work for which the employee is hired must have been submitted at the time of application for the position. Discovery during the course of employee’s employment that applicable Credentials have lapsed, been terminated, were misrepresented, or were falsified may result in immediate termination of employee’s employment.

Appointment Length

12 months, continuous

Payroll Status

Hourly, Non-Exempt (paid bi-weekly)

Benefits

Dependent upon employment status, years of service and worker category. Explore all that Brenau offers for Your Health, Your Mind, Your Finances, & Our Community here: https://intranet.brenau.edu/human-resources/job-opportunities/ .

Travel Requirements

No travel required.

All positions will be filled pending budgetary review.