Office Manager

Flint Hills Resources; Dothan (AL); On-site; USD 42,000 - 65,000; Full time

Job summary

The Dothan, Alabama office of Koch companies seeks an Office Manager to lead administrative operations, ensuring a safe, organized, and welcoming environment.

You will handle calendar, correspondence, records, onboarding, procurement, and coordination with vendors and facilities, while using Microsoft 365 tools.

Qualifications

• Experience in office management, business administration, facilities coordination, or related administrative role.
• Experience coordinating multiple priorities, deadlines, vendors, and stakeholders with limited supervision.
• Experience using Microsoft Office or Microsoft 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.
• Experience maintaining business records and handling confidential or sensitive information.
• Experience communicating at all levels of an organization.
• Ability to work on-site in Dothan, Alabama.

Responsibilities

• Coordinate day-to-day office operations, serving as a primary point of contact for employees, visitors, vendors, and workplace needs while maintaining a professional, organized, and welcoming environment.
• Manage office administration, including communications, calendars, conference rooms, records, document management, mail, shipping, and shared resources, while handling sensitive information with discretion.
• Support employee onboarding and workforce administration activities, including workspace readiness, office access, supplies, interview logistics, onboarding documentation, and other authorized administrative processes.
• Coordinate facility, equipment, maintenance, safety, security, and workplace-readiness activities, including vendor engagement, workplace inspections, required postings, emergency preparedness, safety training, and resolution of facility-related issues.
• Maintain office, meeting, breakroom, safety, and emergency inventories and coordinate workspace assignments, ergonomic accommodations, and shared-office resources.
• Manage purchasing, expense, and vendor-related activities, including procurement of office supplies and services, invoice review, recordkeeping, contract administration, discrepancy resolution, and identification of cost‑saving opportunities.
• Coordinate meetings, training sessions, leadership visits, employee events, and workplace activities by arranging space, technology, materials, refreshments, communications, and logistical support.
• Prepare and maintain business correspondence, reports, presentations, spreadsheets, procedures, calendars, and other documentation to support effective business operations.
• Provide administrative support to leadership and business teams by coordinating projects, tracking commitments and deadlines, and providing backup coverage during periods of absence or increased workload.
• Evaluate and improve administrative and workplace processes through the development of procedures, checklists, and workflows that enhance efficiency, service, communication, and stewardship of company resources.
• Utilize Microsoft 365 and approved business systems to support communication, organization, reporting, and workflow management.
• Perform assigned accounting and business‑support functions, including backup support for recurring accounting activities, WFS settlement processes, accounts payable and vendor research, accounts receivable inquiries, payment application research, customer account support, and order‑entry activities for the GPR team.

Skills

Office management

Vendor coordination

Records management

Microsoft 365

Communication skills

On-site work

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

The Office Manager leads and coordinates the administrative operations of the Dothan office, creating an organized, efficient, compliant, and welcoming workplace. This role owns office processes, employee and visitor support, vendor relationships, workplace services, meetings, communications, records, and administrative financial activities.

The successful candidate will:

• Maintain an orderly, professional, safe, and well-supported office.
• Deliver accurate and timely administrative support with clear ownership of recurring responsibilities.
• Keep office-service issues visible and follow them through resolution.
• Build positive working relationships with employees, leaders, and vendors.
• Maintain accurate records and appropriate controls over office expenses and resources.
• Anticipate needs, communicate proactively, and continuously improve office processes.
• Contribute to a respectful, collaborative, and contribution-focused workplace culture.

Our Team

The Dothan office supports multiple business functions and teams that depend on effective coordination, reliable administrative processes, and a productive workplace environment. The Office Manager collaborates with employees, leaders, vendors, facilities partners, and support functions to keep the office operating safely and efficiently.

What You Will Do

• Coordinate day-to-day office operations, serving as a primary point of contact for employees, visitors, vendors, and workplace needs while maintaining a professional, organized, and welcoming environment.
• Manage office administration, including communications, calendars, conference rooms, records, document management, mail, shipping, and shared resources, while handling sensitive information with discretion.
• Support employee onboarding and workforce administration activities, including workspace readiness, office access, supplies, interview logistics, onboarding documentation, and other authorized administrative processes.
• Coordinate facility, equipment, maintenance, safety, security, and workplace-readiness activities, including vendor engagement, workplace inspections, required postings, emergency preparedness, safety training, and resolution of facility-related issues.
• Maintain office, meeting, breakroom, safety, and emergency inventories and coordinate workspace assignments, ergonomic accommodations, and shared-office resources.
• Manage purchasing, expense, and vendor-related activities, including procurement of office supplies and services, invoice review, recordkeeping, contract administration, discrepancy resolution, and identification of cost‑saving opportunities.
• Coordinate meetings, training sessions, leadership visits, employee events, and workplace activities by arranging space, technology, materials, refreshments, communications, and logistical support.
• Prepare and maintain business correspondence, reports, presentations, spreadsheets, procedures, calendars, and other documentation to support effective business operations.
• Provide administrative support to leadership and business teams by coordinating projects, tracking commitments and deadlines, and providing backup coverage during periods of absence or increased workload.
• Evaluate and improve administrative and workplace processes through the development of procedures, checklists, and workflows that enhance efficiency, service, communication, and stewardship of company resources.
• Utilize Microsoft 365 and approved business systems to support communication, organization, reporting, and workflow management.
• Perform assigned accounting and business‑support functions, including backup support for recurring accounting activities, WFS settlement processes, accounts payable and vendor research, accounts receivable inquiries, payment application research, customer account support, and order‑entry activities for the GPR team.

Who You Are

• Experience in office management, business administration, facilities coordination, workplace services, or a related administrative role.
• Experience coordinating multiple priorities, deadlines, vendors, and stakeholders with limited supervision.
• Experience using Microsoft Office or Microsoft 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.
• Experience maintaining business records and handling confidential or sensitive information.
• Experience communicating at all levels of an organization
• Ability to work on-site in Dothan, Alabama.

What Will Put You Ahead

• Five or more years of progressively responsible office‑management or administrative experience.
• Experience supporting a multi‑functional, industrial, financial, hospitality, or multi‑location workplace.
• Experience with purchasing, invoice coordination, expense tracking, or vendor administration.
• Experience coordinating meetings, employee events, office safety activities, onboarding, or facilities services.
• Experience developing standard operating procedures, checklists, dashboards, or recurring administrative calendars.
• Experience applying digital tools, automation, or AI‑enabled solutions to improve administrative workflows.
• Bookkeeping, accounts‑payable, reconciliation, or human resources experience.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch company and a leading manufacturer of bath tissue, paper towels, paper‑based packaging, cellulose, specialty fibers, building products and much more, Georgia‑Pacific works to meet evolving needs of customers worldwide with quality products. In addition to the products we make, we operate one of the largest recycling businesses. Our more than 30,000 employees in over 150 locations are empowered to innovate every day - to make everyday products even better.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region.