Office Manager

Populous; Denver (CO); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Hybrid Schedule

Paid Licensure & Certifications Exams

Job summary

Populous in Denver is seeking an Office Manager with 5+ years of administration experience to support both Denver offices. The role requires strong organizational skills and the ability to coordinate between office and IT, vendors, and project teams.

You will split time between locations, help plan events, onboard new hires, generate reports, and manage day-to-day operations. A related degree is preferred, and some travel between offices is expected.

Qualifications

• Accredited degree or commensurate work experience.
• 5+ years of administration experience preferred.
• Experience in architecture, engineering, or construction firms preferred.
• Strong communication and organizational skills.

Responsibilities

• Coordinate with vendors, service providers and building management.
• Act as liaison between office and IT department to address issues.
• Assist with planning and organizing company events, celebrations, and team-building activities.
• Assist with new hire onboarding including office setup and orientation.
• Compose correspondence, proposals, reports, or presentations.
• Generate expense reporting and monthly reconciliations.
• Correspond with clients, consultants, vendors, and internal staff to schedule meetings and appointments.
• Coordinate day-to-day activities of project teams with office and project leaders.
• Attend project meetings, take detailed notes, and disseminate to stakeholders.
• Provide project-related updates and follow up on outstanding tasks.

Skills

Communication

Detail-oriented

Time management

Multitasking

Self-motivated

Problem solving

Education

Related degree

Tools

MS Office

Job description

Who We Are

We design places where people love to be together.

Location

Denver, CO

Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.

We've designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer

• Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For

We are seeking an Office Manager with 5 or more years of experience to support both of Populous' Denver offices. They will maintain dual presence to maintain efficient office operations in both locations, splitting their time between them each week.

The ideal candidate is highly organized, collaborative and adaptable. They excel in communication, administration, project coordination, and the ability to ensure a safe and productive workplace. Previous experience with event-related project management is preferred.

This position will be open for a minimum of two (2) days and will remain open until filled. Applications will be accepted on an ongoing basis until the position is closed.

What Your Day Could Consist Of

• Coordinating with vendors, service providers and building management.
• Acting as liaison between office and IT department to address issues.
• Assisting with planning and organizing company events, celebrations, and team-building activities.
• Assisting with new hire onboarding including office setup and orientation.
• Composing correspondence, proposals, reports, or presentations.
• Generating expense reporting and monthly reconciliations.
• Corresponding with clients, consultants, vendors, and internal staff to schedule meetings and appointments.
• Working with office and project leaders to coordinate day-to-day activities of project teams.
• Attending project meetings, communicating agendas, and taking detailed meeting notes to disseminate to project stakeholders.
• Providing project-related updates and follow up on outstanding tasks/action items from project team members.

Requirements For Success

• Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
• Positive and professional attitude, resourceful nature, and excellent problem-solving capability.
• Detail-oriented, organized, learns quickly and adapts to new responsibilities.
• Ability to effectively manage sensitive and confidential information.
• Ability to anticipate and proactively prepare for what is needed by team leads.
• Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
• Proven administrative, time management, and multi-tasking skills.
• Proficiency in Microsoft office programs required, particularly Outlook, Word, Excel, and PowerPoint.

Essential Qualifications

• Accredited degree in a related field or commensurate work experience.
• Proven work history in an office or similar environment.
• 5+ years of administration experience is preferred.
• Previous experience with an architecture, engineering, or construction firm is preferred.

Additional Details

• This position requires an ability to regularly travel between Populous' Denver offices and to plan accordingly to maximize office efficiency between both locations.
• This is a full-time non-exempt role and overtime may be necessary.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Compensation

• The projected salary range for this opportunity is $52,000 - $62,000 annually.

In accordance with Colorado law, the posted salary range represents a good faith estimate of the compensation for this position. Final compensation will be determined based on experience, skills, and qualifications. This position may also be eligible for additional compensation, including bonuses.

A comprehensive benefits package is available for this position. We strive to offer our staff a competitive benefits package at a low cost to employees, including medical, dental, and vision coverage, 401(k), FSA/HSA, paid time off, and continuing education benefits.

We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected by applicable federal, state, or local law.

No. 1 Most Innovative Company in Architecture by Fast Company

No. 1 Firm in Cultural on Interior Design magazine's Top 100 Giants

No. 1 Architecture Firm in Cultural Facilities by BD+C

No. 1 Architecture Firm in Convention Centers by BD+C

No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C

Find us here - https://populous.com/careers

Instagram: @WeArePopulous

X: @Populous