Office Manager

Populous; Denver (CO); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

FSA/HSA

Paid time off

Continuing education benefits

Job summary

Populous is hiring an Office Manager to support two Denver offices. You will coordinate daily operations, liaise with IT, plan events, onboard new hires, and manage expense reporting. Strong organization, communication, and cross-team collaboration are essential, with occasional travel between sites.

This full-time, non-exempt role offers comprehensive benefits and growth opportunities. The role requires 5+ years of administrative experience, preferably in a design/architecture environment, and

Qualifications

• Accredited degree in a related field or commensurate work experience.
• 5+ years of administration experience.
• Experience with architecture, engineering, or construction firms preferred.
• Ability to regularly travel between Populous’ Denver offices.
• Full-time non-exempt role; overtime may be necessary.
• Proficiency in Microsoft Office programs, especially Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Coordinating with vendors, service providers and building management.
• Liaising between office and IT to address issues.
• Assisting with planning and organizing company events, celebrations, and team-building activities.
• Assisting with new hire onboarding including office setup and orientation.
• Composing correspondence, proposals, reports, or presentations.
• Generating expense reporting and monthly reconciliations.
• Corresponding with clients, consultants, vendors, and internal staff to schedule meetings.
• Working with office and project leaders to coordinate day-to-day activities of project teams.
• Attending project meetings, communicating agendas, and taking detailed meeting notes.
• Providing project-related updates and follow up on outstanding tasks/action items.

Skills

Communication

Teamwork

Organizational skills

Time management

Problem solving

Education

Accredited degree or commensurate experience

Tools

Microsoft Office Suite

Job description

We design the places where people love to be together — and we can’t do it without you.

Populous is all about people — it’s in our name. Attracting and retaining talented people who are passionate about their work is what makes us thrive.

As a global firm, we have established roots in cities across the world, uncovering the very best local talent.

We believe in supporting each other, coming together as a team to make sure everyone is fulfilled professionally, creatively, and personally.

Why Work With Us

Culture

Populous is built around the core values of integrity, entrepreneurial creativity, excellence and enjoyment. There are many milestones and celebrations along the way — yours and ours — and we share in these special moments together.

We also reach beyond our offices to help make our local communities stronger, from engaging with university students and taking part in urban clean-up projects, to partnering with sports charities and promoting sustainable design.

Understanding people is what Populous is all about — and that begins with the people in our team. That’s why we have designed a comprehensive benefits program to support your employee experience at Populous and your life outside of work, including flexible work environments.

From CrossFit in London, to the Noosa Triathlon in Australia to mental health check-ins in the Americas, we have all kinds of initiatives to help you keep mind and body in top condition.

Diversity, Equity, Inclusion + Belonging

With more than 1,600 colleagues in 33 offices spanning four continents, we value the incredible range of talents, beliefs, experiences and perspectives of every person that makes up our team. You bring your authentic self and we’ll set the stage for you to succeed.

Professional Development

Populous is a team of people that are emotionally connected to their work. We wouldn’t have it any other way. From mentor programs and cross-disciplinary design charettes to global conferences, you will have a wealth of opportunities to innovate and learn, shaping your career to meet your personal goals.

Our commitment to innovative design has earned us the top spot in architecture on Fast Company's list of the world's 50 most innovative companies.

“We are a team of fans, dreamers, thinkers and doers. We come together to amplify the magic of fandom and break barriers for the future of sports and entertainment.”

What happens when you provoke designers to bring to life a digital footprint?

Tapping the Power of a Global Knowledge Network

We design places where people love to be together.

Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.

We’ve designed and delivered some of the world’s most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer:

Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For:

We are seeking an Office Manager with 5 or more years of experience to support both of Populous’ Denver offices. They will maintain dual presence to maintain efficient office operations in both locations, splitting their time between them each week.

The ideal candidate is highly organized, collaborative and adaptable. They excel in communication, administration, project coordination, and the ability to ensure a safe and productive workplace. Previous experience with event-related project management is preferred.

What Your Day Could Consist Of:

• Coordinating with vendors, service providers and building management.
• Acting as liaison between office and IT department to address issues.
• Assisting with planning and organizing company events, celebrations, and team-building activities.
• Assisting with new hire onboarding including office setup and orientation.
• Composing correspondence, proposals, reports, or presentations.
• Generating expense reporting and monthly reconciliations.
• Corresponding with clients, consultants, vendors, and internal staff to schedule meetings and appointments.
• Working with office and project leaders to coordinate day-to-day activities of project teams.
• Attending project meetings, communicating agendas, and taking detailed meeting notes to disseminate to project stakeholders.
• Providing project-related updates and follow up on outstanding tasks/action items from project team members.

Requirements For Success:

• Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
• Positive and professional attitude, resourceful nature, and excellent problem-solving capability.
• Detail-oriented, organized, learns quickly and adapts to new responsibilities.
• Ability to effectively manage sensitive and confidential information.
• Ability to anticipate and proactively prepare for what is needed by team leads.
• Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
• Proven administrative, time management, and multi-tasking skills.
• Proficiency in Microsoft office programs required, particularly Outlook, Word, Excel, and PowerPoint.

Essential Qualifications:

• Accredited degree in a related field or commensurate work experience.
• Proven work history in an office or similar environment.
• 5+ years of administration experience is preferred.
• Previous experience with an architecture, engineering, or construction firm is preferred.
• This position requires an ability to regularly travel between Populous’ Denver offices and to plan accordingly to maximize office efficiency between both locations.
• This is a full-time non-exempt role and overtime may be necessary.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Compensation:

• The projected salary range for this opportunity is $52,000 - $62,000 annually.

A comprehensive benefits package is available for this position. We strive to offer our staff a competitive benefits package at a low cost to employees, including medical, dental, and vision coverage, 401(k), FSA/HSA, paid time off, and continuing education benefits.

We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected by applicable federal, state, or local law.

No. 1 Most Innovative Company in Architecture by Fast Company

No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants

No. 1 Architecture Firm in Cultural Facilities by BD+C

No. 1 Architecture Firm in Convention Centers by BD+C

No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C