OFFICE MANAGER →

Coldwater Foundation; Coldwater (MI); On-site; USD 15,000 - 20,000; Part time

Benefits offered by this job

Flexible scheduling

Work from home possibility

Job summary

Coldwater Foundation seeks an Office Manager to act as the hub of communication, handling program registrar duties and secretarial support. The role supports fundraising events, maintains records, and coordinates logistics with a Christ‑centered team in Minnesota.

The part‑time position offers flexible scheduling (seasonal) and the possibility of work from home, with a focus on reliable, long‑term service.

Qualifications

• Bachelor’s degree preferred (or equivalent experience).
• 2+ years professional experience with Word, Excel, and Calendar.
• Experience with or ability to learn CampBrain or similar software.
• Strong organizational, planning, and detail‑oriented skills.
• Relational, teachable, and supportive of Coldwater’s mission.
• Self‑motivated, able to work independently and with a team.
• Commitment to serving long‑term (3+ years).
• Eager to support Christian values and mission.

Responsibilities

• Serve as the primary point of contact for emails, calls, and messages.
• Operate student registration software (CampBrain) and assist families and staff.
• Build and maintain a communication calendar and follow‑ups.
• Track and organize student records (forms, payments, waitlists).
• Manage logistics for student travel, including airport shuttles.
• Oversee arrivals/departures and welcome days to ensure smooth flow.

Education

Bachelor’s degree preferred (or equivalent experience)

Tools

CampBrain

Microsoft Word

Microsoft Excel

Job description

Direct Supervisor: Director of Operations or Executive Director

Location: Grand Marais, MN

About Coldwater Foundation

Coldwater is a Christian faith and leadership development ministry operating as a 501(c)(3) non-profit in Minnesota. We are a small, close-knit team who value unity, relationship, and intentionality. Each summer, 15–20 seasonal staff join us to lead wilderness courses that deepen commitment to Christ and build capacity for mature leadership. Our ministry follows a yearly rhythm of preparation, hands‑on program season, follow‑up, reflection, and development.

Mink Lake Wilderness Camp

Coldwater is based at Mink Lake Wilderness Camp — a beautiful off‑grid basecamp with a 75‑year history of outdoor leadership. Located in the Superior National Forest, 15 miles from both the Boundary Waters Canoe Area Wilderness and Grand Marais, MN, Mink Lake fosters intentional community and service. Coldwater also maintains a simple office in Grand Marais for year‑round and seasonal staff.

Purpose of Position

The Office Manager serves as the hub of communication for Coldwater, including program registrar. This position ensures smooth and timely flow of information between staff, students, groups and families. This position also provides secretarial and logistical support for fundraising and ministry events. This is a vital behind‑the‑scenes role that helps the whole ministry operate with clarity, warmth, and excellence.

Candidate Qualifications

• Bachelor’s degree preferred (or equivalent experience)
• At least 2 years professional experience with Microsoft Word, Excel, and Calendar
• Experience with or ability to learn software systems (CampBrain or similar)
• Strong organizational and planning skills; detail‑oriented and dependable
• Relational, teachable, and eager to support Coldwater’s mission
• Self‑motivated and able to work efficiently independently and with a team
• Seeking someone committed to serving in this role long‑term (ideally 3+ years)
• Eager to support Christian values and promote Christ‑centered mission

Work Hours

Part‑time: ranging between 12–20 hours per week seasonally.

Job Responsibilities

Communication & Student Support

• Serve as the primary point of contact for emails, phone calls, and messages, providing clear and welcoming communication.
• Operate student registration software (CampBrain), assisting families and staff as needed.
• Build and maintain a communication calendar: registration confirmations, reminders, packing lists, FAQs, and post‑program follow‑ups.
• Track and organize student records (medical forms, payments, waitlists, shuttle schedules).
• Manage logistics for student travel, including airport shuttles.
• Oversee student arrival and departure days (Welcome Days and Course Celebrations), greeting families and coordinating smooth flow of information.

Administrative & Event Support

• Provide organizational and secretarial support for fundraising efforts led by the Executive Director and Director of Operations (annual banquet, donor communication, etc.).
• Assist with planning and logistics for events, work days, and other ministry gatherings.
• Maintain accurate program and office records, including post‑course documentation (trip folders, incident reports, permits).
• Support team communication: weekly staff meetings, check‑ins, and shared calendars.

Compensation

$15,000–$20,000 annually, depending on experience. This position offers flexible scheduling (varying by season), availability for work from home, meaningful mission‑driven work, and the opportunity to grow with a small, collaborative, Christ‑centered team.