Office Manager

Crowder-Constructors-Inc; Charlotte (NC); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health Plans

HSA/FSA

Wellness Program

401k Savings Plan

Life/AD&D and Disability Insurance

Company Paid Holidays

Vacation and Sick Leave

Career-Based Training (Crowder YOUnity

Educational Assistance

Job summary

Crowder is seeking an Office Manager for the Apex, NC division office. You will supervise daily office operations, provide confidential administrative support to senior leadership, and coordinate division-wide events and activities.

The role requires strong Microsoft Office skills, leadership, and the ability to manage multiple projects. Competitive salary and comprehensive benefits are offered.

Qualifications

• High School Diploma or GED required (Associate Degree in Business preferred).
• Five years Administrative Assistant experience in a supervisory position, preferably in the construction industry, or an associate degree and one year of experience.
• Proficient 10-Key operation; accounting software (preferred); files and records maintenance; Notary (preferred or ability to get certified).
• Must be a self-starter, dependable, trustworthy, and able to work unsupervised with strong leadership skills.

Responsibilities

• Confidential support to Division Manager and preparation of monthly reports.
• Review G&A invoices and vouchers for Division Manager’s approval.
• Maintain and reconcile petty cash and manage credit card transactions.
• Process employee forms and act as a liaison for employee questions.
• Coordinate division-wide events and annual social activities.
• Supervise office receptionist and other office staff.
• Arrange travel and lodging for managers and visitors.
• Maintain office equipment and supplies; manage access control and calendars.

Job description

Since 1947, Crowder has built a legacy of success in the construction industry. We work throughout the Southeast on heavy construction infrastructure projects ranging from bridges, dams, water and wastewater treatment facilities, power plants and other energy facilities. We are a general contractor who self performs civil, electrical and mechanical trades on both traditional and more complex alternative delivery projects.

As a family and employee-owned company, it is the spirit of not only doing the right things, but doing things the right way that is the true legacy of our founders and our people. Crowder is Building America and Proud of It as reflected in our Mission Statement:

We are dedicated to superior performance and committed to making a positive difference for our clients, for our communities, and in the lives of our employees.

If you are looking for a career, not just a job, with a company committed to your future, apply today.

CROWDER IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER (EOE)

All Qualified Minorities, Females, Individuals with Disabilities and Veterans are encouraged to apply.

Crowder is a Drug Free Workplace and E-Verify Employer

REQUIREMENTS: ALL Applicants must be:

• 18 years of Age
• Able to Pass a Drug Test
• Legally Eligible to Work in the US

Primary Function: Office manager for division office in Apex, NC. Manage and maintain all building/office needs. Lead efforts for division planned functions and activities. Provide confidential administrative assistance for senior leadership, corporate and any outside agencies. Be the liaison for employee actions and questions as needed within the division. This is a supervisory position.

Typical duties include but are not limited to:

Confidential Support to Division Manager

• Collect monthly reports, scan to folder, and prepare monthly summary report for Division Manager
• Review G&A invoices and voucher for Division Manager’s approval.
• Maintain and reconcile Petty Cash Account and petty cash.
• Manage credit card transactions

Employee Actions

• Process Employee related forms for signature and disbursement to corporate
• Act as a liaison for employees for answers to questions
• Be involved in onboarding new employees
• Point of contact for Inclement weather delays

Coordinate Division-Wide Events

• Arrange Division meetings and events and coordinate with groups.
• Organize Annual Picnic, Thanksgiving Luncheon, Fishing Trip, Christmas Party, quarterly birthday celebrations.
• Plan and implement all Community Service events

Supervisory Duties

• Supervise office receptionist and others as required.

Office Administrative Actions

• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner (newsletter, reports, phone lists, Christmas card mailing, Yard truck sign-out, office/maintenance supplies, manage keyless entry access authorizations; group calendar maintenance and updates; and other responsibilities as required)
• Assist Managers in various projects and day-to-day assignments.
• Arrange travel and lodging for Division Managers, Financial Manager and Operations Managers or visitors as needed.
• Maintain office and mobile phone equipment and accounts

Office Maintenance Actions

• Securely maintain job contracts
• Supervise daily operations of building including but not limited to security HVAC, furniture, copy machines/printers, fax machines, etc.
• Manage contracted cleaning service company

Be available and willing for any additional responsibilities or actions as needed.

Salary: $55,000 - $60,000 / year

Skills, Knowledge, Qualifications & Experience:

• Intermediate to Advanced Level Microsoft Office Products (Word, Excel, Outlook, PowerPoint)
• Strong written/verbal communication skills; well organized, flexible to changing requirements, resourceful and high level of professionalism and confidentiality; attention to detail; excellent organizational and follow up skills are a must.
• High School Diploma or GED (Associate Degree in Business preferred)
• Five years Administrative Assistant experience in a supervisory position, preferably in the construction industry, or an associate degree and one year of experience.
• Proficient 10-Key Operation; accounting database software (preferred); files and records maintenance; Notary (preferred or ability to get certified)
• Must be a self starter and able to work unsupervised; must be dependable and trustworthy; demonstrate appropriate level of leadership skills.

Crowder’s Mission Statement is to “make a positive difference in the lives of our employees.” Our comprehensive benefits package is designed to achieve that goal through access to the following competitive benefits:

• Health Plans, including Medical, Dental and Vision
• Tax-Advantaged Spending Accounts (HSA and FSA)
• Wellness Program with Incentives
• 401k Savings Plan
• Life/AD&D and Disability Insurance
• Company Paid Holiday, Vacation and Sick Leave
• Crowder YOUniversity Career-Based Training
• Educational Assistance

Benefits may vary based on position and length of employment

Accessibility: If you need an accommodation as part of the employment process please contact Employee Services at Phone: [phone]
Email: [e-mail].

Equal Opportunity Employer, including individuals with disabilities and veterans.

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