Office Manager

University Center for Academic Excellence at UNC Charlotte; Charlotte (NC); Hybrid; USD 33,000 - 40,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager to join their team in providing essential administrative support. This role involves overseeing operations for the Test Center, ensuring confidentiality and professionalism while creating a welcoming environment for students with diverse needs. The ideal candidate will have a Bachelor's degree and experience in office management, with strong communication and organizational skills. This position offers a flexible, hybrid work environment and the opportunity to make a meaningful impact in an academic setting.

Qualifications

• Bachelor's degree or equivalent experience required.
• Two or more years of office management experience preferred.

Responsibilities

• Provide administrative support for Disability Services.
• Manage office equipment and assist with event participation.
• Supervise and train undergraduate student staff.

Skills

Office Management

Communication Skills

Organizational Skills

Attention to Detail

Data Management

Education

Bachelor's Degree

Equivalent Experience

Tools

MS Office

Google Suite

Job description

Join to apply for the Office Manager role at University Center for Academic Excellence at UNC Charlotte

Position Information

General Information

• Vacancy Open to All Candidates
• Employment Type: Permanent - Full-time
• Hours per week: 40
• Months per year: 12
• Position Number: 003402 NC
• Salary Grade Equivalency: GN05
• Classification Title: Student Services Specialist - Contributing
• Working Title: Office Manager
• Salary Range: $33,540 - $39,140
• Anticipate Hiring Range: $33,540 - $39,140
• FLSA Status: Non Exempt
• Division: Academic Affairs
• Department: University College (Adm)
• Work Unit: Disability Services
• Work Schedule: Normal hours Monday – Friday, 8:00 am – 5:00 pm; some early mornings, nights, and weekends required
• The Office of Undergraduate Education offers a flexible and hybrid work environment, with potential for one day of telework per week after onboarding.

Primary Purpose of Position

The Office of Disability Services seeks an Office Manager to support our team. The role involves providing administrative support, serving as the first point of contact, and managing the Test Center operations, including test security and integrity. The candidate must maintain confidentiality, professionalism, and a welcoming environment for students with diverse needs.

Minimum Education/Experience

• Bachelor’s degree or equivalent combination of training and experience from accredited institutions.

Preferred Qualifications

• Graduation from a four-year college or university or equivalent experience.

Essential Job Duties

1. Provide administrative support for Disability Services, including scheduling, purchasing, travel arrangements, and website updates.
2. Manage office equipment and assist with event participation.
3. Supervise, hire, and train undergraduate student staff, including processing hiring paperwork and managing schedules.
4. Handle disability documentation in compliance with FERPA, including processing and follow-up.
5. Maintain knowledge of campus policies and participate in ongoing training.
6. Perform other duties as assigned.

Additional Responsibilities

• Ensure current office procedures and social media postings are maintained.
• Perform other duties as assigned.

Preferred Skills and Experience

• Two or more years of office management experience.
• Experience with invoice processing and managing student staff.
• Proficiency in MS Office/Google suite and data management systems.
• Strong communication, organizational, and attention to detail skills.

Application Requirements

• Resume / CV
• Cover Letter / Letter of Interest
• References with contact information

Notes

• Finalists will undergo background checks.
• Ensure your application reflects your relevant knowledge, skills, and experiences.
• Do not write ‘see resume’ in the duties section.
• Benefits overview: https://hr.charlotte.edu/benefits/benefits-overview/