Office Manager

Yubico; Bellevue (WA); On-site; USD 83,000 - 105,000; Full time

Benefits offered by this job

Health coverage

401K retirement match

Wellness reimbursement

Learning and development stipend

Paid time off

Paid parental leave

Diversity and inclusion

Job summary

Yubico is seeking a proactive Office Manager to oversee the Seattle office, serve as the admin for our corporate travel platform, and provide occasional executive support. You will drive day-to-day operations, vendor relationships and onsite processes to create a welcoming, efficient workplace.

The role requires 5+ years in similar roles, strong organizational skills, and comfort with Google Workspace or Microsoft 365. Seattle onsite work is expected, with competitive benefits and salary.

Qualifications

• 5+ years in office management, workplace operations, administrative coordination or a comparable role.
• Strong organizational skills, independent follow-through and the ability to juggle changing priorities with a service mindset.
• Comfort with workplace systems and travel/expense tools; experience administering a corporate travel platform is a plus.
• Confident communication with employees, vendors and executives; strong discretion and good judgment.

Responsibilities

• Own the day-to-day operation of the Seattle office, including supplies, meeting rooms, visitors, service requests and a welcoming employee experience.
• Coordinate facilities and building-management requests, workplace vendors, repairs, maintenance, security/access administration and office-related purchasing.
• Support onsite onboarding/offboarding logistics, office changes and small workplace improvements in partnership with People, IT, and other teams.
• Track office spending and invoices; maintain clear vendor contacts, procedures and service follow-up.
• Responsible for onsite physical access and security systems. Alarms and emergency notifications.

Skills

Office management

Workplace operations

Administrative coordination

Google Workspace

Tools

Google Workspace

Microsoft 365

Job description

Yubico is a global leader in identity security and creator of the YubiKey, the original hardware-backed passkey. We are publicly traded on Nasdaq Stockholm; our global footprint includes headquarters in Stockholm, Sweden, Silicon Valley, California; and Singapore.

Why Join Our Mission?

At Yubico, we are guided by a shared belief that your work matters. We operate under a cultural philosophy of Speed with Integrity, pushing the boundaries of technology to secure the AI frontier—protecting both human and agentic AI interactions—and leading the transition to post-quantum cryptography. In everything we do, we live by our core values:

• Battle Friction: We constantly look for new ways to simplify our products, our work, and the user experience.
• Inspire Higher: We think big, champion the open internet, and strive to do the right thing even when it is difficult.
• One Team: We are open, responsive, and collaborative, overcoming challenges and celebrating our successes together.

Aligned with our commitment to open standards, we foster a thriving builder ecosystem through the Yubico Developer Program , offering free open-source repositories , libraries, and SDKs to help developers rapidly integrate strong hardware authentication into any application. Through close collaborations with technical partners like Google, Microsoft, and Amazon, as well as newer frontiers like OpenAI, we continue to shape a safer digital world while donating security keys to protect vulnerable communities, journalists, and humanitarian groups worldwide through our Secure it Forward program.

The Role

We are looking for a proactive, service-oriented Office Manager to keep our Seattle office running smoothly and make everyday work easier for employees and leaders. You will own day-to-day workplace operations, serve as the administrator and first point of contact for our corporate travel platform, and provide occasional administrative support to executives. This is a hands-on role for someone who enjoys creating an organized, welcoming workplace, solving problems and improving how things work.

Tasks & Responsibilities

Office operations and employee experience

• Own the day-to-day operation of the Seattle office, including supplies, meeting rooms, visitors, service requests and a welcoming employee experience.
• Coordinate facilities and building-management requests, workplace vendors, repairs, maintenance, security/access administration and office-related purchasing.
• Support onsite onboarding/offboarding logistics, office changes and small workplace improvements in partnership with People, IT, and other teams.
• Track office spending and invoices; maintain clear vendor contacts, procedures and service follow-up.
• Responsible for onsite physical access and security systems. Alarms and emergency notifications

Corporate travel platform and support

• Administer our corporate travel platform, traveler profiles, approved configurations, unused credit management, and up-to-date user guidance.
• Be the first point of contact globally for employee travel questions; troubleshoot routine issues and elevate to the travel provider as needed.
• Support travel bookings, itineraries and changes when needed, within the company’s travel policy and defined support hours.
• Partner with Finance, People and travel vendors on policy communication, basic reporting, costs and process improvements.
• Support travel for company guests, board members, candidates.

Light executive and administrative support

• Help designated executives with occasional scheduling, meeting logistics, travel coordination and expense administration.
• Administrative support as needed.

Project coordination and events

• Keep small workplace and administrative projects organized, tracking actions, owners and deadlines.
• Coordinate Seattle team gatherings, onsite meetings, visitors and occasional employee events, including vendors and logistics.

Basic Requirements

• 5+ years in office management, workplace operations, administrative coordination or a comparable role.
• Strong organizational skills, independent follow-through and the ability to juggle changing priorities with a service mindset.
• Comfort with workplace systems (Google Workspace preferred, but good experience with Microsoft 365 is acceptable as well), travel/expense tools, experience administering a corporate travel platform is a plus. Curious about applying AI to scale and accelerate tasks.
• Confident communication with employees, vendors and executives; strong discretion and good judgment.
• A practical, hands-on approach and comfort working onsite in Seattle.

What success looks like

• The Seattle office is dependable, welcoming and well run.
• Employees receive timely support and can navigate the travel platform easily.
• Executive support is responsive and appropriately scoped; meetings and events run smoothly.
• Vendors, budgets and operational requests are managed with clear ownership and follow-through.

U.S. benefits designed for your overall well-being:

Health coverage. We’ve got you covered with top of the line health plans, including dental and vision. We pay 100% of your premium and 85% for your family.

Retirement plan. Our retirement plan includes a 401K dollar per dollar match up to 6% with a cap of $6K/year. Immediate vesting.

Wellness reimbursement. We offer $1,200.00 in wellness earnings (prorated based on start date) that you can use on your gym membership, a massage, or your favorite online fitness classes. This is a taxable benefit if you choose to participate.

Learning and development. We encourage your professional growth and offer a yearly development stipend of $3,000 and mentorship program.

Time off. We offer a total of 15 vacation days plus 10 holidays, and 7 sick days a year.

Paid parental leave. We love welcoming new family members to our YubiTeam! All parents receive 8 weeks of paid leave. Birthing parents receive an additional 8 weeks of paid leave (16 weeks total).

Strong mission & company values. We’re a global team on a global mission to make the internet more secure for everyone. We believe that every person’s work matters. That you should always be nice, stay humble, and have fun, and never take yourself too seriously.

Yubico offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work. This role has the annual salary range as defined below for a salary pay range for a candidate located in the San Francisco Bay Area. For roles that are filled in other locations, the compensation range will be based on data provided by the Radford McLagan Compensation Database from Aon. Final compensation is also based on a number of factors including, but not limited to, job-related knowledge, skills, and experience.

Salary Pay Range

$83,000 - $105,000 USD

We are an equal opportunity employer, we value diversity and uphold an inclusive environment where all people feel that they are equally respected and valued. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity or expression, age, marital status, religion, national origin, disability, protected Veteran status or any other characteristic protected by law. We'd love to learn about what you can add to our diverse team. We are an E-Verify Participating Employer.

Personal data submitted through this form is used for managing Yubico’s recruitment activities, which include facilitating any application you make, setting up and conducting interviews and tests for applicants, evaluating and assessing results and selecting candidates, and as otherwise needed in our recruitment and onboarding processes. The use of your personal data may also be necessary prior to entering into a contract with you (that is prior to offering you a job with Yubico). Your personal data will only be used for the purposes for which it was collected and in accordance with the Yubico Privacy Notice . We only keep your personal data for as long as necessary and in compliance with Yubico’s record retention policies. If you have asked us to, we will keep you informed of other opportunities at Yubico. We do this in various ways, including email and by phone. If at any time you do not want us to contact you or use your information as described herein please contact us at [e-mail] to let us know and we will delete all such information. Providing your personal data is voluntary, but necessary to join our talent community, and if you do not agree to provide your data, we will not be able to consider you as part of our talent community.

As part of providing the requested service, we will transfer your data to be processed by Greenhouse Software Inc. ,a service provider contracted by Yubico AB and/or its subsidiaries that meets legally mandated privacy requirements. The Yubico Privacy Notice offers more information about Yubico privacy practices, including the lawful basis for processing of personal data, how to lodge a complaint with the supervisory authority, and how to contact Yubico to exercise your data subject rights. In this notice, when we refer to "Yubico", "us", "we" or "our", we mean the Yubico group company or companies that you apply to, or correspond with, and which are responsible for any personal data collected about you.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Yubico Inc.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

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By checking this box, I agree to allow Yubico Inc. to retain my data for future opportunities for employment for up to 180 days after the conclusion of consideration of my current application for employment.