Office Manager

Nidec; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Office Manager role at Nidec Aerospace in Atlanta supports daily operations, ensuring an organized, professional workplace as the team advances cutting-edge electric propulsion systems.

You will work closely with executive leadership, coordinate travel, vendor relations, events, onboarding, and office budgeting, while safeguarding confidential information and maintaining a welcoming environment.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in business administration or related field preferred.
• 5+ years of administrative support, executive support, office management, or business operations experience.

Responsibilities

• Provide administrative support to leadership, including calendar management and meeting coordination.
• Coordinate domestic and international travel arrangements and related logistics.
• Maintain confidential business information with professionalism and discretion.
• Oversee day-to-day office operations to ensure a safe, efficient workplace.
• Coordinate vendor relationships, office maintenance, and facilities needs.
• Lead planning of customer visits and executive meetings.
• Support onboarding logistics for new employees and collaborate with HR.

Skills

Office management

Executive support

MS Office

Communication skills

Education

High school diploma

Associate degree

Bachelor's degree

Job description

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality. All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Job Summary

The sky is no longer the limit as Nidec takes its technology off the ground and into the Aerospace market. As an Office Manager with the Nidec Aerospace team, you will play a vital role in supporting daily operations, fostering an organized and efficient workplace, and helping create an environment where our teams can thrive while developing cutting-edge electric propulsion systems for the next generation of sustainable aviation. Nidec is the world's leading electric motor manufacturer and a true pioneer in electrification across a wide array of industries since its foundation in 1973, ranging from appliances and energy infrastructure to ground transportation. Nidec Aerospace is a newly created Joint Venture between Nidec and Embraer which intends to take a leading role in the Electrification of Aircrafts. We are well-positioned and excited to support the aerospace industry in its ambitious transition to net-zero carbon emissions by 2050. The ideal candidate will embody Nidec's key pillars of Passion, Enthusiasm, and Tenacity with their passion to learn, enthusiasm to exceed market expectations, and tenacity to solve complex technical issues. From ideation to production, you will work with a diverse and experienced team of design engineers to support aerospace industry leaders and spearhead technological advances in transport decarbonization.

Job Description

The Office Manager serves as a trusted partner to executive leadership while overseeing the day-to-day operations of our Atlanta office. This highly visible role requires exceptional organizational skills, sound judgment, professionalism, and the demonstrated ability to interact confidently with executive leaders, customers, board members, and external business partners. The ideal candidate anticipates needs before they arise, thrives in a fast-paced environment, manages competing priorities with ease, and handles sensitive, proprietary, and export-controlled information with the highest level of discretion. This position serves as the face of the office, ensuring an exceptional experience for employees, customers, and visitors while supporting executive leadership, coordinating office operations, and driving administrative excellence across the organization.

Location: 100% In office 40/60% between Midtown, Atlanta office and our Norcross Lab located in Georgia.

Essential Duties & Responsibilities

Executive Support

• Provide administrative support to the leadership team and other team members, including complex calendar management, meeting coordination, and prioritization of competing demands.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics for special events.
• Support high-visibility or time-sensitive initiatives requiring expert coordination.
• Track deliverables, milestones, and follow-ups across multiple stakeholders.
• Maintain confidential business information with professionalism and discretion.
• Support executive leadership meetings, board activities, and other high-level business events.

Office Management & Reception

• Serve as a key partner to site leadership in enhancing workplace culture, employee engagement, and overall employee experience.
• Oversee day-to-day office operations to ensure an efficient, safe, and welcoming workplace.
• Serve as the primary point of contact for visitors, vendors, deliveries, and office inquiries.
• Coordinate executive-level customer visits and ensure a professional and welcoming experience for external stakeholders.
• Coordinate office maintenance, vendors, repairs, security access, and facility related needs.
• Coordinate cross-functional projects and ensure timely completion of assigned action items, deliverables, and follow-up activities.
• Manage and replenish office supplies, kitchen inventory, beverages, and workplace amenities.
• Lead planning and execution of customer visits, executive meetings, employee engagement activities, and special corporate events.
• Support onboarding logistics for new employees, including workspace readiness and office orientation.
• Collaborate with HR, IT, and local leaders to continuously improve office operations and employee experience.
• Manage office operating budgets and monitor expenditures related to supplies, events, facilities, travel, and workplace services.
• Coordinate purchase requisitions, vendor onboarding, invoice processing, and other procurement-related administrative activities.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• Associate or bachelor's degree in business administration or a related field preferred.
• 5+ years of progressively responsible experience in administrative support, executive support, office management, or business operations.

Knowledge, Skills & Abilities

• Advanced knowledge of administrative, executive support, and office management practices.
• Advanced proficiency with Microsoft Outlook, Teams, Excel, PowerPoint, and other business systems.
• Exceptional organizational, prioritization, and multitasking skills.
• High level of professionalism, discretion, and business judgment.
• Strong written and verbal communication skills.
• Ability to work independently with minimal direction.
• Strong problem-solving and decision-making capabilities.

Additional Job Details

Management – M2 Organizational Impact

• Works to achieve operational, functional, and/or business targets within team with direct impact on departmental or job family results.
• Delivers operational results that have impact on the immediate or short-term results (e.g., less than 1 year) for the department and/or job family group.
• Plans and establishes goals and objectives for a team typically comprising of intermediate-level professionals and entry level professionals.

Communication & Influence

• Communicates with parties within and occasionally outside of own department or job family, which may include external clients or partners depending upon the job area.
• Requires ability to influence others outside of own job area on policies, practices and procedures.

Innovation & Complexity

• Responsible for making moderate improvements of processes, systems, or products to enhance performance of the job area.
• Problems are difficult and moderately complex and typically impact multiple departments or job family.
• Problems are typically solved through drawing from prior experience and analysis of issues.

Leadership & Talent Management

• Manages a team typically comprising of intermediate-level professionals and entry level professionals.
• Leads, directs and reviews the work of team members in order to accomplish operational plans and results.
• Typically has hiring, firing, promotion, and reward authority within own area, in accordance with manager review and approval.

Knowledge & Experience

• Requires practical knowledge in leading and managing the execution of processes, projects and tactics within one job area.
• Typically has advanced knowledge and skills within a specific technical or professional discipline with understanding of the impact of work on other areas of the organization.
• Typically has a bachelor's degree or equivalent professional certification and 5 years of prior relevant experience.

Equal Employment Opportunity and

Nidec is an Equal Employment Opportunity (EEO) and affirmative action employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.

"For Everything that Spins and Moves", the Group is creating next-generation drive technologies to meet the needs of the society.