Office Management Staff Officer

trinity global consulting; Waipahu (HI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

PTO + Paid Holidays

Disability & Life Insurance

401(k) Retirement Plan

Professional Training

Job summary

Trinity Global Consulting seeks a skilled staff officer to coordinate tasks, prepare briefings, and support executives. The role emphasizes organization, written communication, and cross‑office collaboration in a fast‑paced environment.

The candidate will manage records, assist with program planning, and ensure compliance with policies while supporting COOP/BCP initiatives and related operations at multiple levels.

Qualifications

• Bachelor’s degree or higher in business/management related field or at least 7 years of relevant experience.
• At least 7 years of relevant experience.
• Demonstrated experience with Microsoft Office Applications and the ability to independently develop material using these applications.
• Demonstrated experience performing general staff officer duties and information gathering.

Responsibilities

• Serve as primary action officer coordinating tasks and ensuring requirements are met.
• Support Business Executive, Staff Officers, and Leads for AOT duties.
• Coordinate COOP, BCP, space planning, and position management.
• Prepare reports and summaries from various sources under general directions.
• Assist admin staff with daily activities and staff management.
• Prepare action items and ensure implementation by Data Squads.
• Anticipate materials for meetings and briefings and inform lead officer.
• Review outgoing correspondence for policy alignment and resolve issues.
• Summarize incoming materials and coordinate with background offices.
• Review publications and directives and escalate important items.
• Advise administrative personnel on new procedures and gather info for conferences.
• Demonstrate strong coordination, writing, organization, and customer service.
• Extract and synthesize complex information for briefings and read-ahead materials.
• Engage in briefing, project management, strategic planning, and resource management.
• Communicate effectively and work cooperatively to meet timelines.
• Maintain ability to work independently under pressure.
• Understand COOP/BCP, DTS, records management, and visit/event coordination.
• Identify problems and resolve them; act as Information Officer for records management.

Skills

Coordination

Non-technical writing

Organization

Customer service

Briefing

Project management

Strategic planning

Independent work

Education

Bachelor’s degree in business/management or related field

7+ years relevant experience in lieu of degree

Tools

Microsoft Office

Job description

Duties May Include:

• Perform as primary action officer for tasks assigned, which includes coordinating the task, ensuring that all requirements are met and fully addressed, ensuring that leadership has reviewed and approved the task response, and ensuring that task response is prepared for release prior to the suspense date and time.
• Assist the Business Executive, Staff Officers, and Leads in all duties related to AOT and its subordinate offices.
• Provide coordination support for Continuity of Operations (COOP), Business Continuity Planning (BCP), Space planning, and position management to ensure goals are attained.
• Prepare special or one‑time reports, summaries, or replies to inquiries relating to the mission, selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices, etc., under general directions.
• Assist the Business Executive, Staff Officers, and Leads with staff management and administration of daily activities.
• Prepare Action Items and Notes commitments made by executives during meetings and arranges for Data Squads’ implementation.
• Anticipate and prepare materials needed for conference, correspondence, appointments, meeting, telephone calls, etc., and informs lead officer on matters to be considered.
• Review outgoing correspondence for executive’s approval and alert authors to any conflict with the file or departure from policies or executive’s viewpoints; gives advice to resolve the problems.
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executives; coordinate the new information with background office sources; draw attention to important issues, and initiates actions as directed.
• Review publications, agency regulations and directives, and takes action or refers those that are important to the Business Executive and his/her staff.
• Advice administrative personnel in subordinate offices on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc.
• Strong Internal/External Coordination, Non-technical writing skills, organization skills, and customer service skills.
• Able to extract and synthesize complex information to prepare briefings, read ahead materials and other documentation.
• Briefing skills, project management, strategic planning, organizational skills, and resource management.
• Strong ability to communicate effectively, both orally and in writing.
• Strong ability to work cooperatively and collaboratively as a team member and meet schedules and timelines consistently with attention to detail.
• Competency to work independently and under pressure.
• Understanding the concepts of COOP/BCP, space planning, Defense Travel System (DTS), records management, and visit/event coordination.
• Strong Problem Identification, Analysis, and Resolution skills
• Performs as an Information Officer (IO) responsible for facilitating Records Management for the assigned organization. IO duties include ensuring the following actions are completed: Office Inventory of all admin and mission records; Office File Plan is in place; filing systems for hardcopy and softcopy records have been established; office personnel are trained on records management processes; and Records are being filed appropriately.

Required Qualifications:

• Possess a bachelor’s degree or higher in business or management related field or at least 7 years of relevant experience in lieu of a bachelor’s degree.
• Possess at least 7 years of relevant experience.
• Demonstrated experience of Microsoft Office Applications and demonstrated the ability to independently develop material using these applications.

Desired Qualifications:

• Demonstrated experience and demonstrated proficiency to perform general staff officer duties using general guidelines for desired product(s).
• Demonstrated experience in gathering information to synthesize functional needs.
• Demonstrated experience in Research/Information Gathering.
• Demonstrated experience with the intelligence analysis and production process.
• Basic understanding of the make-up of the NSG, the role of functional managers, and the relationships between NSG members and partners
• Demonstrated experience and of Department of Defense and the Intelligence Community practices, missions, and policies.

At Trinity Global Consulting (TGC), we value our employees and provide a comprehensive benefits package that includes:

• Medical, Dental & Vision Coverage – Coverage for eligible employees and family through CareFirst and VSP.
• Paid Time Off – PTO granted in accordance with contract requirements.
• Paid Holidays – 11 federal holidays observed annually.
• Disability & Life Insurance – Short-term/long-term disability, life insurance, and AD&D coverage included.
• 401(k) Retirement Plan – Competitive plan managed through Ameritas.
• Professional Training – Formal training provided as required, with additional learning opportunities based on role.